Job summary
The WTWA Estates Team provides a wide range of estate and property management services across Wythenshawe Hospital, Trafford Hospital, Withington Community Hospital, Altrincham Hospital (WTWA) and a number of off-campus properties. The Team have an exciting opportunity for a WTWA Estates Planner/ CAFM Administrator to join the department to support the delivery of Hard FM services across the estate.
The WTWA Estates Planner/ CAFM Administrator will be responsible for supporting the team in ensuring that all buildings, plant & infrastructure are maintained safely and cost effectively within agreed statutory requirements, in accordance with NHS and the Trust's policies and procedures.
Main duties of the job
The successful candidate would enjoy working in a multi-disciplinary team environment with diverse healthcare professionals, as well as supporting delivery of maintenance works through in house staff and contractors in a hospital environment. As part of this role you and the team will be supporting the team in different estates maintenance and compliance services each day to different service users across WTWA. In this department, each day, project or challenge will be different, so if variety is what keeps you motivated then this is the job for you.
Planning, scheduling, and monitoring of PPMs, reactive tasks and lifecycle works for both in-house staff and contractors. Responsible for the administration and operation of the Computer Aided Facilities Management (CAFM) System and Helpdesk for WTWA Estates Operations.
About us
MFT is England's largest NHS Trust with a turnover of £2.5bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary
We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research and innovation through the introduction of Hive; our brand-new Electronic Patient Record system which we've launched in September 2022.
We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our new Green Plan which will set out how MFT continues to play its part in making healthcare more sustainable.
At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open and transparent, protecting your health and wellbeing and shaping the future of our organisation together.
Job description
Job responsibilities
Planning, scheduling, and monitoring of PPMs, reactive tasks and lifecycle works for both in-house staff and contractors. Responsible for the administration and operation of the Computer Aided Facilities Management (CAFM) System and Helpdesk for WTWA Estates Operations.
The post holder will form part of the multi-disciplinary WTWA Operational Estates Team within the Estates & Facilities Directorate. Reporting to the Estate Manager, and assisting the Deputy Director of Estates in the delivery of Planned and Reactive Maintenance arrangements and administration of the CAFM Helpdesk in conjunction with other Senior Estates Officers across WTWA.
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not currently a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated, there is helpful advice and information available by searching on the NHS England website where you can also find out more about how to access the vaccination.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you!
Job description
Job responsibilities
Planning, scheduling, and monitoring of PPMs, reactive tasks and lifecycle works for both in-house staff and contractors. Responsible for the administration and operation of the Computer Aided Facilities Management (CAFM) System and Helpdesk for WTWA Estates Operations.
The post holder will form part of the multi-disciplinary WTWA Operational Estates Team within the Estates & Facilities Directorate. Reporting to the Estate Manager, and assisting the Deputy Director of Estates in the delivery of Planned and Reactive Maintenance arrangements and administration of the CAFM Helpdesk in conjunction with other Senior Estates Officers across WTWA.
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not currently a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated, there is helpful advice and information available by searching on the NHS England website where you can also find out more about how to access the vaccination.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you!
Person Specification
Application
Essential
- HNC in Electrical, Mechanical, Building Services OR equivalent experience City and Guilds Level 2/3 NVQ Level 2/3 Mechanical Engineering/ ONC in Building Services or significant equivalent experience. Must have sound IT knowledge and experience. Excellent MS Office skills Power Bi/Word/Excel/ Skills Experience of CAFM systems i.e. Concerto/ Global Maximo Experience of Personal Digital Assistant (PDAs) systems.
- Engineering knowledge/ expertise Knowledge of a variety of computer based Building Management Systems Knowledge of estate management techniques Lead Specialist / Expert in the field of Computer Aided Facilities Management (CAFM) systems - Concerto / Maximo
- Personally receptive to change Good communicator & confident with people Ability to work under pressure and demanding environment to ensure deadlines are met A good team worker who can work effectively with clinical, managerial & other colleagues Patient and Understanding Ability to interact at all levels Flexible and adaptable Evidence of diplomacy and negotiating skills Ability to prioritise Honest Strong Character Completer/ Finisher Evidence of line managing others
- Patient first - we put our patients and customers first. We aim to exceed their expectations every time to earn their trust and loyalty. E xcellence - we are dedicated to developing excellence. We strive to continuously improve the quality of care we give to our patients. One team- we aim to attract, excite, develop and retain exceptional people. We work as one team, delivering our best to our patients by supporting each other. oPen - we embrace innovation and learn from our mistakes. We measure everything we do and we openly share information. Leadership - we believe in leadership at all levels. We demonstrate personal courage and role model the behaviour we expect from others. Application & Interview
Desirable
- Risk Assessment Training Manual Handling Training Asbestos Awareness IOSH Health and Safety Qualification Working within a hospital environment Experience of MS Projects Experience of MiCAD
- Familiarity with NHS estate plant and equipment.
Person Specification
Application
Essential
- HNC in Electrical, Mechanical, Building Services OR equivalent experience City and Guilds Level 2/3 NVQ Level 2/3 Mechanical Engineering/ ONC in Building Services or significant equivalent experience. Must have sound IT knowledge and experience. Excellent MS Office skills Power Bi/Word/Excel/ Skills Experience of CAFM systems i.e. Concerto/ Global Maximo Experience of Personal Digital Assistant (PDAs) systems.
- Engineering knowledge/ expertise Knowledge of a variety of computer based Building Management Systems Knowledge of estate management techniques Lead Specialist / Expert in the field of Computer Aided Facilities Management (CAFM) systems - Concerto / Maximo
- Personally receptive to change Good communicator & confident with people Ability to work under pressure and demanding environment to ensure deadlines are met A good team worker who can work effectively with clinical, managerial & other colleagues Patient and Understanding Ability to interact at all levels Flexible and adaptable Evidence of diplomacy and negotiating skills Ability to prioritise Honest Strong Character Completer/ Finisher Evidence of line managing others
- Patient first - we put our patients and customers first. We aim to exceed their expectations every time to earn their trust and loyalty. E xcellence - we are dedicated to developing excellence. We strive to continuously improve the quality of care we give to our patients. One team- we aim to attract, excite, develop and retain exceptional people. We work as one team, delivering our best to our patients by supporting each other. oPen - we embrace innovation and learn from our mistakes. We measure everything we do and we openly share information. Leadership - we believe in leadership at all levels. We demonstrate personal courage and role model the behaviour we expect from others. Application & Interview
Desirable
- Risk Assessment Training Manual Handling Training Asbestos Awareness IOSH Health and Safety Qualification Working within a hospital environment Experience of MS Projects Experience of MiCAD
- Familiarity with NHS estate plant and equipment.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
