Administration Secretary

Job summary

To provide a comprehensive administration service to the clinical team and/or service. The post holder will be responsible for the organisation of their own workload and delegated decisions/actions, as deemed appropriate by the EIP Team Manager and Care Navigator.

Only open to applicants from Hampshire & Isle of Wight NHS system, which is limited to: Hampshire and Isle of Wight ICB, Hampshire & Isle of Wight Healthcare FT, Portsmouth Hospitals University NHS Trust, University Hospital Southampton FT, South Central Ambulance Service, Isle of Wight NHS FT or Hampshire Hospitals FT.

Main duties of the job

Administration

*To type correspondence using both copy typing and audio, including letters, minutes, and reports as indicated by the line manager.

*Be responsible for administration support to nominated individuals.

*To set up office systems and procedures to ensure that all documents can be retrieved easily.

*Organising meetings and taking minutes as necessary, typing and distributing to those appropriate.

*To assist in the collection of data for the purpose of audit, research and service performance.

*To be able to enter and retrieve information from spreadsheet databases.

*To deal with incoming and outgoing mail as required.

*Support the clinical team as required in diary management, meeting management, report writing, administering personnel files and taking messages.

*Ensure that all typing and administrative duties are completed promptly and efficiently for the clinical team. This will include undertaking own secretarial duties as required.

*Assist with subject to access requests as directed.

*To support the clinical team in relation to IT equipment provision. This relates to ordering, retrieval on ending of contracts, ensuring an accurate record is kept

Communication

*To ensure effective communication with service users, relatives and carers, visitors, staff and others.

*To ensure that all communication is within the boundaries of service user confidentiality and to seek guidance when unsure.

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives.

Our mental health services include community-based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care.

We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute-level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support.

Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence

Employer details

Employer name

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Address

Cannon House

6 Cannon Street

Southampton

Hampshire

SO15 5PQ

Employer's website

https://hiowhealthcare.nhs.uk/ (Opens in a new tab)

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Employer details

Employer name

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Address

Cannon House

6 Cannon Street

Southampton

Hampshire

SO15 5PQ

Employer's website

https://hiowhealthcare.nhs.uk/ (Opens in a new tab)

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