Job summary
An exciting opportunity has arisen for an enthusiastic, motivated and professional member of staff to lead the buying team in our busy Procurement Team.
You will be working in an experienced Operational Procurement Team supporting our circa 1600 users of the Oracle SBS system and helping the day to day purchase to pay process to run smoothly enabling clinical staff to focus on care.
We are looking for a team player with strong leadership skills and a customer focused approach.
You will have experience of managing or supervising staff and using financial or purchase to pay systems.
You need to be able to demonstrate commercial awareness, good communication skills, be well organised and have advanced skills in the use of Microsoft packages.
Previous experience of working within either procurement, finance or the NHS is essential.
Main duties of the job
This role is pivotal role in the Trust Procurement Team; streamlining the purchase to pay process and delivering a responsive operational purchasing service.
The Manager will also provide a supportive service to encourage and enable staff to use the system and to undertake problem management to allow the process to operate properly; orders sent promptly, suppliers paid and processes followed according to the Trust SFIs. The role includes monitoring the use of the system, proactively targeting poor use of the system and identifying process changes and training needs.
The Team Leader will provide direct line management of the buying team and undertake designated managerial responsibilities as required, specifically in times of absence.
Within the Trust the expected outcomes comprise:
An expert operational buying function
Purchase of products and services to support safe patient care
A high level of compliance with Trust SFIs and Scheme of Delegation
Delivery of value and cost savings
Excellent customer service to the Trust SBS users of the Purchase to Pay system
About us
Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.
With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.
Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.
Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.
Job description
Job responsibilities
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.
We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.
Job description
Job responsibilities
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.
We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.
Person Specification
Qualifications
Essential
- Knowledge of professional purchasing principles and contract law acquired through either:
- NVQ/Diploma business admin 3
- NVQ supply chain management level3
- Chartered Institute of Purchasing and Supply Foundation, and additional short courses
- or equivalent experience
- or equivalent qualifications.
- GCSE Maths and English
Desirable
- NVQ Level 4 or Association of Accounting Technicians Final Level
- GHX Nexus system/ product knowledge
- SBS Oracle System knowledge
- NHS Supply Chain system knowledge
- PRINCE 2 or other Project Mgt
Experience
Essential
- Experience of staff supervision
- Experience of using or supporting financial systems or any aspect of the purchase to pay process (replenishment, ordering, payments, procurement)
- Experience of producing accurate work (in an academic or work environment) with a high level of attention to detail
- Experience in overseeing systems processes
- Experience in system administration or ordering processes.
- Highly numerate
- Highly analytical, able to design analyses in Excel, analyse data and draw conclusions
- Able to use financial system interrogation tools (Business Intelligence)
- Excel skills to intermediate level
- Ability to prioritise workload
- Able to plan and organise own work and teams
- Able to take responsibility for work packages
- Able to document system processes
- Able to work as part of a team
- Able to work to deadlines
- Experience of and confident in communicating with staff and suppliers at all levels via email, phone, Teams or face to face.
- Good customer services skills.
- Assertive and confident, calm, empathetic and clear; able to get users to operate the system correctly and to achieve value for money.
- Able to work effectively with external suppliers
- Being flexible and adaptable at work to meet competing priorities
Person Specification
Qualifications
Essential
- Knowledge of professional purchasing principles and contract law acquired through either:
- NVQ/Diploma business admin 3
- NVQ supply chain management level3
- Chartered Institute of Purchasing and Supply Foundation, and additional short courses
- or equivalent experience
- or equivalent qualifications.
- GCSE Maths and English
Desirable
- NVQ Level 4 or Association of Accounting Technicians Final Level
- GHX Nexus system/ product knowledge
- SBS Oracle System knowledge
- NHS Supply Chain system knowledge
- PRINCE 2 or other Project Mgt
Experience
Essential
- Experience of staff supervision
- Experience of using or supporting financial systems or any aspect of the purchase to pay process (replenishment, ordering, payments, procurement)
- Experience of producing accurate work (in an academic or work environment) with a high level of attention to detail
- Experience in overseeing systems processes
- Experience in system administration or ordering processes.
- Highly numerate
- Highly analytical, able to design analyses in Excel, analyse data and draw conclusions
- Able to use financial system interrogation tools (Business Intelligence)
- Excel skills to intermediate level
- Ability to prioritise workload
- Able to plan and organise own work and teams
- Able to take responsibility for work packages
- Able to document system processes
- Able to work as part of a team
- Able to work to deadlines
- Experience of and confident in communicating with staff and suppliers at all levels via email, phone, Teams or face to face.
- Good customer services skills.
- Assertive and confident, calm, empathetic and clear; able to get users to operate the system correctly and to achieve value for money.
- Able to work effectively with external suppliers
- Being flexible and adaptable at work to meet competing priorities
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
