Admin Co-Ordinator School Nursing

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

The closing date is 20 January 2025

Job summary

An opportunity has arisen within Hampshire and Isle of Wight Healthcare NHS Foundation Trust to appoint a Part Time Admin Co-ordinator in our Basingstoke School Nursing team based at Parklands House. As the Admin Co-ordinator you will assist the School Nursing team in the development and maintenance of a quality administrative service across a defined area. You will be required to provide high level support to the Admin Lead, Admin Manager and Clinical Team Leads in all aspects of activity relating to the Business Unit function.

Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to; Hampshire IOW Healthcare NHS Trust, Hampshire and Isle of Wight ICB, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton Foundation Trust, South Central Ambulance Service or Hampshire Hospitals Foundation Trust.

Main duties of the job

You will also be required to use initiative, working autonomously in referring issues to other relevant parties as appropriate, ensuring confidentiality and security of information is always maintained, whilst providing good customer service experience for all staff and patients/customers. The role includes answering phones, entering information on patient record systems, inputting of data for the National Child Measurement Programme, Vision, managing emails, E-Rostering for the team, ordering of stationery and equipment and minute taking at team meetings along with other general administrative tasks. Applicants must have excellent IT skills, an NVQ in Administration and be prepared to provide cross-cover support to other teams and sites across the Area as required.You will need access to a car, a full driving licence and insurance for business use.

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.

With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.

Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.

Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.

Date posted

13 January 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 an hour

Contract

Permanent

Working pattern

Part-time

Reference number

348-SS-6907

Job locations

Parklands House

London Road

Basingstoke

Hampshire

RG21 4AP

Job description

Job responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Job description

Job responsibilities

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Person Specification

Qualifications

Essential

NVQ Level 3 or 2 A / AS Levels or equivalent experience
English and Maths GCSE or equivalent
Full driving licence and access to car with insurance for business use

Desirable

NVQ Level 3 or 2 A / AS Levels or equivalent experience
English and Maths GCSE or equivalent
Full driving licence and access to car with insurance for business use

Experience

Essential

Good level of IT skills, including Microsoft Office (Outlook, Word, Excel, PowerPoint, and Publisher)
Working in a reception/office setting both alone and as part of a team
Customer service experience

Desirable

Previous NHS Experience
Line Management
Working with patient information systems such as RiO

Person Specification

Qualifications

Essential

NVQ Level 3 or 2 A / AS Levels or equivalent experience
English and Maths GCSE or equivalent
Full driving licence and access to car with insurance for business use

Desirable

NVQ Level 3 or 2 A / AS Levels or equivalent experience
English and Maths GCSE or equivalent
Full driving licence and access to car with insurance for business use

Experience

Essential

Good level of IT skills, including Microsoft Office (Outlook, Word, Excel, PowerPoint, and Publisher)
Working in a reception/office setting both alone and as part of a team
Customer service experience

Desirable

Previous NHS Experience
Line Management
Working with patient information systems such as RiO

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.