Senior Research and Finance Administrator

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

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Job summary

An opportunity has arisen for a Senior Research & Finance Administrator to join our busy and dynamic Research & Innovation Department at Hampshire & Isle of Wight Healthcare NHS Foundation Trust.

Hampshire & Isle of Wight Healthcare NHS Foundation Trust aspires to offer every patient, carer and clinician the opportunity to participate in research. Improving healthcare for the benefit of patients is at the heart of everything we do. Patients within the Trust have some of the best access and opportunities for new therapies and technologies. The Research & Innovation team work hard to provide a wide range of opportunities for researchers, patients and carers to get involved in cutting-edge research, building the evidence for new approaches that are safe and effective, for the benefit of patients here in the UK and worldwide.

This is a great opportunity for an individual to join our exciting and innovative department. The successful candidate will possess excellent organisational & numeracy skills and have the ability to engage with colleagues at all levels to provide an efficient, comprehensive financial and administrative service, enabling the smooth and safe operation of the department on a day-to-day basis.

Main duties of the job

*Raise invoices for and monitor payment of study related expenses.

*Support the financial administration of grants, including monitoring and reporting.

*Collaborate with researchers and stakeholders to support grant management and study related expenses.

*Prepare financial reports and statements for internal and external stakeholders.

*Preparing and circulating agreed regular and ad-hoc research financial reports to management and budget-holders to support financial control and decision making.

*Administering designated aspects of the departments financial systems.

*Monitor and raise purchase requisitions for the department.

*Support the R&I Manager & collaborate with researchers and stakeholders in drafting research contracts & variations to contracts.

*Maintain R&I administrative systems, including computerised systems and databases

*Manage the departmental e-rostering system, ensuring leave requests and sickness episodes are entered in a timely manner, and ensuring staff rosters are kept up to date and accurate

*Provide secretarial support to the team, including arranging meetings, diary management, minute taking and transcribing, manage the room booking system, assist senior managers with their administrative/organisational tasks, organise travel arrangements, book conference calls, taxis, couriers, etc

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.

With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.

Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.

Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.

Date posted

13 January 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year based on full time hours

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

348-CORP-6637

Job locations

Moorgreen Hospital

Botley Road, West End

Southampton

Hampshire

SO30 3JB

Job description

Job responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Job description

Job responsibilities

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Person Specification

Qualifications

Essential

GCSE in Maths & English grade C or above

Desirable

Relevant financial qualifications
NVQ or equivalent in customer care
Knowledge of GP Computer systems; Microsoft Office, RIO, EDGE

Experience

Essential

Experience of clerical and administrative work requiring a high degree of accuracy and working in accordance with policies/procedures
Experience dealing with patients/public
Relevant experience in financial administration
Customer service experience
Experience of Microsoft Word/Excel/Outlook and other database computer systems

Desirable

Understanding of research funding mechanisms and financial management.
Previous NHS experience.
An understanding of the structure and organisation of services in the NHS.

Additional Criteria

Essential

High level of numeracy
Excellent verbal / written communication skills
Excellent telephone manner
Excellent IT skills and knowledge of IT systems
Demonstrates attention to detail in written work
Friendly but professional approach
Self-motivated when not closely monitored

Desirable

Basic awareness of how to configure an appointment system, e.g. rota management
GDPR knowledge

Person Specification

Qualifications

Essential

GCSE in Maths & English grade C or above

Desirable

Relevant financial qualifications
NVQ or equivalent in customer care
Knowledge of GP Computer systems; Microsoft Office, RIO, EDGE

Experience

Essential

Experience of clerical and administrative work requiring a high degree of accuracy and working in accordance with policies/procedures
Experience dealing with patients/public
Relevant experience in financial administration
Customer service experience
Experience of Microsoft Word/Excel/Outlook and other database computer systems

Desirable

Understanding of research funding mechanisms and financial management.
Previous NHS experience.
An understanding of the structure and organisation of services in the NHS.

Additional Criteria

Essential

High level of numeracy
Excellent verbal / written communication skills
Excellent telephone manner
Excellent IT skills and knowledge of IT systems
Demonstrates attention to detail in written work
Friendly but professional approach
Self-motivated when not closely monitored

Desirable

Basic awareness of how to configure an appointment system, e.g. rota management
GDPR knowledge

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.