Contracts Administrator
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Job summary
We are looking for an enthusiastic and driven Administrator to join our established Estate Services Contracts Team. Our team manage a Trust Wide portfolio of contracts ranging from waste, linen, security, cleaning, grounds and gardens to boilers, fire alarms, lifts and automatic doors. The post holders will be responsible for providing secretarial and administrational support.
Do you have a minimum of two years' experience working in an office environment? We are looking for someone who can demonstrate effective secretarial and communication skills, be organised and possess' excellent IT skills; and proficient in the use of Microsoft packages including Excel, Outlook and Word. The role requires the ability to produce quality and accurate documentation to support the contract team objectives including taking minutes, e-mail correspondence, database entry and spreadsheet reviews and updates.
As a team player, you will need to be enthusiastic, organised and flexible, be able to prioritise your work in order to meet deadlines. Previous experience of working within a contract environment or the NHS is desirable but not essential, as full training provided.
We are recruiting to a full-time (37.5 hours per week over 5 days) role. Office base will be agreed with the successful candidate and may include minimal travel to other bases for occasional team meetings.
If you think you are the person we are looking for and are interested in joining our team, we look forward to receiving your application.
Main duties of the job
To provide competent administration and secretarial support to the Estate Services Contract team who manage a range of contracting and support services Trust wide. This will include, arranging meetings and taking minutes, liaison with other departments and external organisations, maintaining records with a high level of detail, updating financial and contract data, data entry, and filing. Assist with drafting documents and correspondence.
Support the teams by maintaining regular contact with contract providers, colleagues and Estate Services, acting as first point of contact for the Trust where necessary and assisting the contract managers by actioning incoming mail to the team e-mails.
Manage and maintain the contract teams central emails, approved contractor database and updating the Estate Service Central Aided Facilities Management (CAFM) system ensuring responses and work is undertaken according to requirements and timescales.
About us
Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.
With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.
Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.
Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.
Details
Date posted
21 October 2024
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,071 to £25,674 a year based on full time hours
Contract
Permanent
Working pattern
Full-time
Reference number
348-FM-6172
Job locations
Moorgreen Hospital
Botley Road, West End
Southampton
Hampshire
SO30 3JB
Employer details
Employer name
Hampshire and Isle of Wight Healthcare NHS Foundation Trust
Address
Moorgreen Hospital
Botley Road, West End
Southampton
Hampshire
SO30 3JB
Employer's website
https://hiowhealthcare.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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