Admin Manager

Southern Health NHS Foundation Trust

This job is now closed

Job summary

Would you like to be an integral part of an established service supporting the recovery of young people with severe and enduring mental health problems? If so, then the Admin Manager role in one of our two secure units may be the job for you.

We are seeking an experienced manager with contemporary administrative skills and an ability to develop and lead a team.

Applicants must have:

- experience of working in a fast-paced environment with the ability to manage and prioritise a wide variety of competing demands, organising own workload and delegating to others

- experience of personnel processes and budget management

- knowledge of contemporary administrative tools and processes, and the confidence to apply them within an existing service

- excellent communication skills and the ability to engage effectively with a wide range of key stakeholders, ensuring high standard of customer service and satisfaction

- a style of leadership which supports all team members to achieve the best possible outcomes for young people and their carers.

Main duties of the job

Based at Tatchbury Mount on the edge of the New Forest near Totton, the Admin Manager will be responsible for supporting the clinical and business support teams to deliver all non-clinical aspects of the inpatient service.

The post is well supported by the hospital and CAMHS leadership team, and divisional business support team. Training on any IT systems and induction to the hospital's local systems and processes will be provided.

The secure units also benefit from being part of a portfolio of 3 CAMHS hospitals with a robust culture of collaboration, learning from events, and sharing innovation and best practice.

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, combining the expertise and services of multiple NHS providers to deliver high-quality healthcare across Hampshire and the Isle of Wight.

With a dedicated workforce exceeding 12,000 staff and a footprint that spans more than 200 sites across Hampshire, we offer an extensive range of services, including mental health, learning disabilities, community, and physical health care, reaching diverse communities across urban, rural, and coastal areas.

We are committed to delivering care with compassion, accountability, respect, and excellence, ensuring that our patients and service users are at the heart of everything we do. By working closely with our partners, we're creating a forward-thinking, inclusive organisation that champions staff development, well-being, and collaboration.

Join us and be part of an organisation dedicated to delivering exceptional healthcare; where your skills and ambitions can make a real difference to the communities we serve, now and in the future.

Date posted

01 October 2024

Pay scheme

Agenda for change

Band

Band 5

Salary

£29,970 to £36,483 a year Based of full time hours

Contract

Secondment

Duration

6 months

Working pattern

Full-time, Part-time

Reference number

348-SS-6011

Job locations

Bluebird House

Tatchbury Mount, Calmore

Southampton

Hampshire

SO40 2RZ

Job description

Job responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Job description

Job responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Person Specification

Qualifications

Essential

Conversant with current windows operating systems
Have experience in working with Word and Excel, be a proficient audio-typist to RSA stage II or equivalent
Competent computer skills and office working experience as well as ability to manage staff
Understand, interpret and implement policies and procedures

Desirable

Be proficient in word processing and audio-typing to stage III or equivalent.
To have a good standard of general education.
Studied secretarial course

Experience

Essential

Be able to communicate with professions at all levels and have good verbal and written skills
Have good organisational skills
Must be able to work to timescales
Be able to prioritise workload
Work as part of a team and have a flexible working approach
Be able to work unsupervised
Be able to maintain confidentiality
Able to work under pressure
Able to work to deadlines

Person Specification

Qualifications

Essential

Conversant with current windows operating systems
Have experience in working with Word and Excel, be a proficient audio-typist to RSA stage II or equivalent
Competent computer skills and office working experience as well as ability to manage staff
Understand, interpret and implement policies and procedures

Desirable

Be proficient in word processing and audio-typing to stage III or equivalent.
To have a good standard of general education.
Studied secretarial course

Experience

Essential

Be able to communicate with professions at all levels and have good verbal and written skills
Have good organisational skills
Must be able to work to timescales
Be able to prioritise workload
Work as part of a team and have a flexible working approach
Be able to work unsupervised
Be able to maintain confidentiality
Able to work under pressure
Able to work to deadlines

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.