Team Secretary
This job is now closed
Job summary
An exciting opportunity has arisen for a Band 3 Secretary within the Administration Team at the Community Mental Health Team Until based in New Milton.
We are seeking an individual who is enthusiastic, compassionate, flexible, and creative in their approach and who can work alongside clinical staff and the wider multi-disciplinary team to provide quality and effective secretarial support
Main duties of the job
*To receive incoming telephone calls, and recorded messages to the Service and take messages, acting where appropriate and within level of responsibility, including making calls to outside agencies.
*To type all correspondence using both copy typing and audio, including forms, rotas, assessments, GP letters, and reports as generated by the team.
*To set up office systems and procedures to ensure that all documents can be retrieved easily.
*To collate health care records, register new referrals and input any other relevant information on the relevant IT system.
*To book appointments on to the relevant IT system.
*To act as Registration Champion if appointed by Administration Manager.
*To input data on to the relevant systems and take responsibility for the quality of the data, reporting to data custodian any arising issues around quality.
*To organise meetings and support diary management for the team.
*To prepare agendas and take minutes of meetings as required.
*To produce activity statistics as required.
*To carry out photocopying and filing as required.
*To undertake any additional projects for the Business Administration Manager or Team Manager/Leader as required.
About us
Are you committed to providing remarkable care and service?Are you passionate about helping people and want to make a difference every day?We want to meet you!
Southern Health is one of the largest Foundation Trusts in the UK, specialising in mental health, adult and child community health and learning disabilities. We are committed to promoting the welfare and safeguarding of children, young people and adults at risk of abuse and neglect through our 6,500 strong workforce.
Southern Health has over 300 sites across the county and we serve 1.5 million people throughout all stages of their lives. Our aim is to work alongside the people we support (and our health and care partners) to deliver the best possible care and constantly improve.
Here at SHFT we have so much to be proud of:
- Working as a team and supporting each other, we put patients and our staff at the heart of everything we do.
- We have a skilled and diverse workforce and are committed to our staff development, offering bespoke training packages, leadership pathways and career opportunities.
- We offer a variety of benefits such as an amazing pension scheme, generous annual leave, Childcare Choices scheme, many discounts (Blue Light card, The Company Shop, NHS Staff Discounts, cycle to work scheme) and much more.
Come to work with us, together we will provide outstanding treatment and care to improve lives.
Details
Date posted
11 December 2023
Pay scheme
Agenda for change
Band
Band 3
Salary
£22,816 to £24,336 a year
Contract
Permanent
Working pattern
Part-time
Reference number
348-SW-3205
Job locations
Waterford House
142 Station Road
New Milton
Hampshire
BH25 6LP
Employer details
Employer name
Southern Health NHS Foundation Trust
Address
Waterford House
142 Station Road
New Milton
Hampshire
BH25 6LP
Employer's website
https://www.southernhealth.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
Privacy notice
Southern Health NHS Foundation Trust's privacy notice (opens in a new tab)