Operations Administrator

Job summary

This is a fantastic opportunity for your first step into an operational and administrative career in the NHS. We are looking for a highly motivated and resourceful administrator to join our operational team to help support our integrated clinical community teams across the South West Hampshire Division of Southern Health. Within the role you will undertake a variety of administrative and operational tasks that will contribute to enabling our community teams to really focus on patient care and clinical service delivery.

Just some of the day to day duties include:

- maintaining staff development, annual leave, sickness and training records

- organising recruitment arrangements and supporting processes for managers

- organising and assisting with 'on boarding' new staff

- ordering and managing processes around equipment and uniform

- producing and maintaining up to date and accurate staff rotas

- assisting with project work

- co-ordination and data entry for staff appraisal and supervision

- responsible for preparation and management of key meetings and events

The ideal candidate will have excellent organisational skills, the ability to build excellent working relationships with a wide variety of people at all levels, and administrative experience. Experience of working in the NHS is not essential but would be advantageous.

There will be a requirement to travel across the division on a regular basis so a car that can be used for work is essential.

Main duties of the job

Support managers and clinical staff by overseeing, inputting and processing on systems e.g. finance and procurement, rosters, absence monitoring, training, and recruitment processes, as required

Assist managers in the HR and recruitment process for new starters and prepare relevant paperwork for Managers to authorise changes to current staff's circumstances. Be point of contact for staff to provide information on Trust's processes, i.e. HR, expenses claims and answer general enquiries to assist staff, especially new starters

To provide secretarial support to designated operational lead/senior clinicians and or managers including preparing meeting agendas, taking formal minutes at meetings, diary management, report and letter writing, post, etc

To time manage and prioritise own work, using own initiative.

Cover for other Administrators during periods of annual leave/sickness or non-working hours.

Develop and maintain effective working relationships with other team members.

Liaise with other relevant staff i.e. other departments, staff, personnel department, finances, medical secretaries and medical records.

The post holder will also be expected to work closely with other staff in secretarial and administrative support roles within the Directorate attending meetings where necessary and sharing information and best practice to ensure that effective administrative and support systems are in place across the service.

About us

Are you committed to providing remarkable care and service?Are you passionate about helping people and want to make a difference every day?We want to meet you!

Southern Health is one of the largest Foundation Trusts in the UK, specialising in mental health, adult and child community health and learning disabilities. We are committed to promoting the welfare and safeguarding of children, young people and adults at risk of abuse and neglect through our 6,500 strong workforce.

Southern Health has over 300 sites across the county and we serve 1.5 million people throughout all stages of their lives. Our aim is to work alongside the people we support (and our health and care partners) to deliver the best possible care and constantly improve.

Here at SHFT we have so much to be proud of:

• Working as a team and supporting each other, we put patients and our staff at the heart of everything we do.
• We have a skilled and diverse workforce and are committed to our staff development, offering bespoke training packages, leadership pathways and career opportunities.
• We offer a variety of benefits such as an amazing pension scheme, generous annual leave, Childcare Choices scheme, many discounts (Blue Light card, The Company Shop, NHS Staff Discounts, cycle to work scheme) and much more.

Come to work with us, together we will provide outstanding treatment and care to improve lives.

Employer details

Employer name

Southern Health NHS Foundation Trust

Address

The Hub - Totton

1 High Street, Totton

Southampton

Hampshire

SO40 9HL

Employer's website

https://www.southernhealth.nhs.uk/ (Opens in a new tab)

---

Employer details

Employer name

Southern Health NHS Foundation Trust

Address

The Hub - Totton

1 High Street, Totton

Southampton

Hampshire

SO40 9HL

Employer's website

https://www.southernhealth.nhs.uk/ (Opens in a new tab)

---