Medical Records Clerk / Document Scanner

Southport And Ormskirk NHS Trust


This job is now closed

Job summary

We are looking to recruit a Clerical Officer in the Medical Records Library at Southport Hospital, however you may be required to work across the trust.

The successful applicants will be responsible for dealing with telephone requests for case notes and locating and providing case-notes for all emergency admissions, clinics as well as the re-filing of all case-notes back into the department.

Main duties of the job

Other general clerical duties will also be undertaken as required. The Medical Records department is currently in the process of changing from a paper record to an electronic record.You must:o You should have excellent keyboard skills and knowledge of the Hospital Medway system.o Ideally have some experience working within a Medical records department. o Good communication and telephone skills and the ability to work independently are also essential.

About us

Southport and Ormskirk Hospital NHS Trust provides healthcare in hospital and the community to 258,000 people across Southport, Formby and West Lancashire.

Acute care is provided at Southport and Formby District General Hospital and Ormskirk and District General Hospital. This includes adults' and children's accident and emergency services, intensive care and a range of medical and surgical specialities. Women's and children's services, including maternity, are provided at Ormskirk hospital.

The North West Regional Spinal Injuries Centre at Southport hospital provides specialist care for spinal patients from across the North West, North Wales and the Isle of Man.

The Trust also provides sexual health services for the Metropolitan Borough of Sefton.

Job description

Job responsibilities

The role is 35 hours per week (including Weekend & Bank Holiday cover)

Please see job description for further information

Please note this advert may close early if sufficient applications are received

The Government have announced their intention to introduce the need for mandatory COVID vaccinations for frontline patient facing roles (and those staff working in patient areas). This will come into effect from 1st April 2022. This role may be in scope and as such if you are appointed it is likely that your COVID vaccination status (or proof of any exemption) will form part of your pre-employment checks. If you would like further information on the vaccine and for ways to book this please

Advert Date: 5th May 2022

Closing Date: 23rd May 2022

Shortlisting Date: 26th May 2022

Interview Date: 15th June 2022

Person Specification

Education & Qualification


  • Educated to GCSE level or equivalent experience
  • European Computer Driving Licence (ECDL)



  • Data -entry experience and light typing skills

Key Skill


  • Good Understanding of confidentiality

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Southport And Ormskirk NHS Trust



Town Lane



Employer's website (Opens in a new tab)

For questions about the job, contact:

Martin Graham


Date posted

05 May 2022

Pay scheme

Agenda for change


Band 2


£18,546 to £19,918 a year per annum



Working pattern


Reference number


Job locations


Town Lane



Supporting documents

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