Job summary
You will need to have excellent verbal and written communication skills in order to establish strong working relationships with colleagues within the department, across the wider Trust and external stakeholders.
This will involve working as a personal assistant for the Associate Director of Medical Development providing a high quality level of administrative service.
The post will also involve quality checking and managing multiple information streams therefore the successful applicant will be required to have excellent IT skills, a working knowledge/understanding of Microsoft Office applications, particularly advanced excel and the use of databases, together with Diploma/NVQ Level 4 in Business Administration OR: Diploma/NVQ Level 3 (or equivalent) in Business Administrationpluswillingness to work towards the Diploma Level 4 (must be achieved within agreed timescale).
Applicants should be self-motivated, have a flexible approach to work. The ability to work with minimal supervision, prioritise work and deal with complex issues, are all essential criteria for the post.
Main duties of the job
To act as an initial point of contact for the Associate Director of Medical Development and provide all aspects of administrative service.
Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying.
About us
Are you a highly motivated individual who enjoys a challenge? Would you enjoy working in a busy and dynamic Medical Development Team?
An exciting opportunity has arisen for a Personal Assistant to the Associate Director of Medical Development primarily based at Roseberry Park Hospital in Middlesbrough.
The successful applicants will be able to use your proven administrative and organisational skills to support the work and diary management of the Associate Director of Medical Development.
Job description
Job responsibilities
To act as an initial point of contact for the Associate Director of Medical Development and provide all aspects of administrative service.
Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying.
You must have the Right to Work in the UK in order to be successfully appointed to this role. Please note, this role does not meet the required eligibility criteria for sponsorship under the Skilled Worker visa and therefore the Trust is unable to offer sponsorship for this particular role.
Job description
Job responsibilities
To act as an initial point of contact for the Associate Director of Medical Development and provide all aspects of administrative service.
Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying.
You must have the Right to Work in the UK in order to be successfully appointed to this role. Please note, this role does not meet the required eligibility criteria for sponsorship under the Skilled Worker visa and therefore the Trust is unable to offer sponsorship for this particular role.
Person Specification
Experience
Essential
- Significant secretarial experience
- Experience of participation in service and quality improvement initiatives
- Where applicable experience of supervising / training junior administrative staff.
Desirable
- Experience of working in a busy administrative role
Qualifications
Essential
- Diploma / NVQ Level 4 in Business Administration OR: Diploma / NVQ Level 3 (or equivalent) in Business Administration plus willingness to work towards the Diploma Level 4 (must be achieved within 2 years of commencement in post).
- ITQ Level 2 or equivalent
- Key skills in literacy and numeracy Level 2 or O Level / GCSE in Mathematics and English grade C or above
Knowledge
Essential
- Comprehensive knowledge of secretarial and administrative procedures and the ability to undertake associated tasks ensuring adherence to defined procedures and guidelines.
- Comprehensive knowledge of all Microsoft Office applications.
- Understanding of confidentiality and the associated legal and policy requirements
- Knowledge of quality improvements systems in healthcare.
Desirable
- Knowledge of medical education and medical staffing functions.
Skills
Essential
- Input data accurately / efficiently
- Demonstrate good organisational and diary management skills to include co- ordination of meetings and associated duties
- Work on own initiative, prioritise work and consistently meet deadlines
- Copy type and transcribe accurately from audio tape or shorthand. Touch typing at 50+ wpm required.
- Communicate effectively with the English language and demonstrate both verbal and written comprehension skills.
- Maintaining concentration and attention to detail whilst also dealing effectively with interruptions.
- Depending on work area, lead, motivate and manage staff in a positive manner to facilitate delivery of an effective service
Desirable
- Ability to take shorthand
Person Specification
Experience
Essential
- Significant secretarial experience
- Experience of participation in service and quality improvement initiatives
- Where applicable experience of supervising / training junior administrative staff.
Desirable
- Experience of working in a busy administrative role
Qualifications
Essential
- Diploma / NVQ Level 4 in Business Administration OR: Diploma / NVQ Level 3 (or equivalent) in Business Administration plus willingness to work towards the Diploma Level 4 (must be achieved within 2 years of commencement in post).
- ITQ Level 2 or equivalent
- Key skills in literacy and numeracy Level 2 or O Level / GCSE in Mathematics and English grade C or above
Knowledge
Essential
- Comprehensive knowledge of secretarial and administrative procedures and the ability to undertake associated tasks ensuring adherence to defined procedures and guidelines.
- Comprehensive knowledge of all Microsoft Office applications.
- Understanding of confidentiality and the associated legal and policy requirements
- Knowledge of quality improvements systems in healthcare.
Desirable
- Knowledge of medical education and medical staffing functions.
Skills
Essential
- Input data accurately / efficiently
- Demonstrate good organisational and diary management skills to include co- ordination of meetings and associated duties
- Work on own initiative, prioritise work and consistently meet deadlines
- Copy type and transcribe accurately from audio tape or shorthand. Touch typing at 50+ wpm required.
- Communicate effectively with the English language and demonstrate both verbal and written comprehension skills.
- Maintaining concentration and attention to detail whilst also dealing effectively with interruptions.
- Depending on work area, lead, motivate and manage staff in a positive manner to facilitate delivery of an effective service
Desirable
- Ability to take shorthand
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
