Job summary
The Digital and Data Department are embarking on a large digital transformation programme, and we currently have an opportunity for a Digital Project Manager to join the Digital Projects Team and work on delivering out Frontline Digitisation programme of work.
The Digital Projects Team is part of the Digital Delivery Section of Digital and Data Services. The team delivers projects working towards achieving the Trusts Digital roadmap and Frontline Digitisation plan.
The successful candidate will manage the next stage of the Trust's Electronic Patient Record journey while ensuring their work is in-line with best practice and project methodologies.
Main duties of the job
The ideal candidate will be experienced in managing multiple digital projects. They should have an eye for detail and be proactive and flexible with their approach to all tasks, be able to produce clear concise project documentation and have excellent communication and negotiation skills. The ideal candidate will have experience of working on an Electronic Patient Record implementation.
About us
We are the Mental Health & Learning Disability NHS Trust for County Durham and Darlington, Teesside, North Yorkshire, York and Selby.
From education and prevention, to crisis and specialist care --our talented and compassionate teams work in partnership with our patients, communities and partners to help the people of our region feel safe, understood, believed in and cared for.
We nurture the recovery journey of anyone in need of our help. In Our Trust, everyone has a say in how they are supported and treated because we listen to every person in our care until they feel understood. Our patients, their families and carers work together with us towards better mental health.
We're committed to new thinking that improves the wellbeing of our region. We connect with our communities and partners to get mental health care right, in areas that really need it.
We won't rest until everyone in our region has the mental health care they need, to lead their best possible life.
Job description
Job responsibilities
The responsibilities will include:
- Keeping the relevant IT Programme Leads or Project Board and/or Governance Boards and/or Trust Senior Leadership Group aware of progress and risks (escalating as appropriate).
- Ensuring the Trusts project management framework is fully utilised and that the planning, monitoring and governance of the project are carried out in line with relevant Trust policies and procedures, raising any concerns to senior management level in a timely manner.
- Establishing and sustaining effective arrangements to plan, manage and monitor the outputs of any work streams that underpin the project, ensuring that they deliver the required outputs to the agreed specification and deadlines.
Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying.
Job description
Job responsibilities
The responsibilities will include:
- Keeping the relevant IT Programme Leads or Project Board and/or Governance Boards and/or Trust Senior Leadership Group aware of progress and risks (escalating as appropriate).
- Ensuring the Trusts project management framework is fully utilised and that the planning, monitoring and governance of the project are carried out in line with relevant Trust policies and procedures, raising any concerns to senior management level in a timely manner.
- Establishing and sustaining effective arrangements to plan, manage and monitor the outputs of any work streams that underpin the project, ensuring that they deliver the required outputs to the agreed specification and deadlines.
Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying.
Person Specification
Qualifications
Essential
- Educated to postgraduate diploma level in a relevant subject or equivalent experiential learning
- Evidence of training in Programme or Project Management principles and techniques
- The Trust's QIS (Quality Improvement System) for Leaders Certificate (or willing to achieve within agreed timescale)
Desirable
- Project Management Qualification
- Quality improvement qualification, or evidence of training in quality improvement principles and techniques
Experience
Essential
- Experience in supporting significant change initiatives in IT or Health Informatics
- Developing and monitoring complex programme or project plans, including project scopes, initiation documents and business cases
- Proven experience in engaging successfully with a range of stakeholders to elicit requirements
- Experience of using influencing and negotiation techniques
- Experience of producing written reports and relating to complex information and data
- Experience of presenting complex issues to senior management in order to trigger a decision
- Able to make reasoned judgements even when key information is missing or uncertain
- Use of appropriate communications and coaching techniques to motivate and inspire others to act
Desirable
- Experience of formal project management a part of a programme
- Experience of using a quality improvement system
Knowledge
Essential
- Has understanding of nationally recognised project management systems
- Understanding of the issues and context underlying the specific programme/projects to be managed
- Good understanding of the Trust's Programme/Project Management framework (within agreed timescale)
- Good understanding of the Trust's Quality Improvement System (QIS) (within agreed timescale)
- Understanding of the digital, political, and managerial context of the NHS and drivers of reform and change within the NHS
- Specific managerial knowledge required to have credibility with the stakeholders for the project (or an indication from past experience that this can be gained quickly)
- Understands coaching tools and how to manage and influence both directly managed staff, peers and more senior staff
- Understands own strengths and weaknesses and able to seek advice/support accordingly
Desirable
- Understanding of Mental health and Learning Disability services
- Specialist knowledge and understanding of the subject matter of the project(s) to be managed.
Skills
Essential
- Excellent presentation skills
- Change Management skills
- Ability to understand operational issues quickly and gain credibility with the people who will have to implement or use the products being produced by the project
- Able to analyse and assesses information from multiple sources to inform option appraisals / business cases, revising pathways and ways of working.
- Excellent Workshop design and facilitation skills
- Able to analyse and understand complex information and uncertainties about future risk
- Confidence and ability to challenge senior managers appropriately regarding governance of the programme, escalating where required
- Able to develop options and clearly communicate the impact of different options on the timescales, costs and benefits realisation trajectories to line manager / project board / programme board leve
- Able to identify interdependencies and the potential impact of these
- Excellent facilitation, influencing and negotiating skills
- Ability to work under pressure and meet deadlines
- Good understanding how service redesign can deliver significant benefits within the NHS
- Able to communicate successfully with awide range of stakeholders both verbally and in writing
- Proficient in use of standard IT packages eg Microsoft Office
- Excellent keyboard skills
Desirable
- Coaching skills
- Chairing skills
- Quantitative data analysis skills
Person Specification
Qualifications
Essential
- Educated to postgraduate diploma level in a relevant subject or equivalent experiential learning
- Evidence of training in Programme or Project Management principles and techniques
- The Trust's QIS (Quality Improvement System) for Leaders Certificate (or willing to achieve within agreed timescale)
Desirable
- Project Management Qualification
- Quality improvement qualification, or evidence of training in quality improvement principles and techniques
Experience
Essential
- Experience in supporting significant change initiatives in IT or Health Informatics
- Developing and monitoring complex programme or project plans, including project scopes, initiation documents and business cases
- Proven experience in engaging successfully with a range of stakeholders to elicit requirements
- Experience of using influencing and negotiation techniques
- Experience of producing written reports and relating to complex information and data
- Experience of presenting complex issues to senior management in order to trigger a decision
- Able to make reasoned judgements even when key information is missing or uncertain
- Use of appropriate communications and coaching techniques to motivate and inspire others to act
Desirable
- Experience of formal project management a part of a programme
- Experience of using a quality improvement system
Knowledge
Essential
- Has understanding of nationally recognised project management systems
- Understanding of the issues and context underlying the specific programme/projects to be managed
- Good understanding of the Trust's Programme/Project Management framework (within agreed timescale)
- Good understanding of the Trust's Quality Improvement System (QIS) (within agreed timescale)
- Understanding of the digital, political, and managerial context of the NHS and drivers of reform and change within the NHS
- Specific managerial knowledge required to have credibility with the stakeholders for the project (or an indication from past experience that this can be gained quickly)
- Understands coaching tools and how to manage and influence both directly managed staff, peers and more senior staff
- Understands own strengths and weaknesses and able to seek advice/support accordingly
Desirable
- Understanding of Mental health and Learning Disability services
- Specialist knowledge and understanding of the subject matter of the project(s) to be managed.
Skills
Essential
- Excellent presentation skills
- Change Management skills
- Ability to understand operational issues quickly and gain credibility with the people who will have to implement or use the products being produced by the project
- Able to analyse and assesses information from multiple sources to inform option appraisals / business cases, revising pathways and ways of working.
- Excellent Workshop design and facilitation skills
- Able to analyse and understand complex information and uncertainties about future risk
- Confidence and ability to challenge senior managers appropriately regarding governance of the programme, escalating where required
- Able to develop options and clearly communicate the impact of different options on the timescales, costs and benefits realisation trajectories to line manager / project board / programme board leve
- Able to identify interdependencies and the potential impact of these
- Excellent facilitation, influencing and negotiating skills
- Ability to work under pressure and meet deadlines
- Good understanding how service redesign can deliver significant benefits within the NHS
- Able to communicate successfully with awide range of stakeholders both verbally and in writing
- Proficient in use of standard IT packages eg Microsoft Office
- Excellent keyboard skills
Desirable
- Coaching skills
- Chairing skills
- Quantitative data analysis skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
