Job summary
Would you like to be paid while you develop your administration skills and gain a Level 3 Business Administration qualification in a healthcare setting? If so, this might be the opportunity for you.
We are looking to appoint an enthusiastic Business Administration Apprentice who has a proactive attitude and an eagerness to respond positively to challenges. You will join our Directorate of Therapies Admin Team based at Flatts Lane Centre in Middlesbrough, where you will be offered a nurturing, supportive and friendly environment to develop your skills and achieve the Business Administration qualification.
Main duties of the job
- Diary management
- Telephone calls
- Organising meetings and events
- Note taking
- Compiling statistics/ data input
- Typing reports
- Ordering stationery and equipment
- Photocopying, filing, scanning etc.
- Managing emails
About us
Tees, Esk and Wear Valley's NHS Trust provides local mental health, learning disabilities and eating disorders services in County Durham, the Tees Valley, York and North Yorkshire. We are committed to being recognised as a centre for excellence, providing high quality services which exceed people's expectations. There couldn't be a more exciting time to join us as we embark on 'Our Journey to Change'. We want to become a 'Great Place to Work' where all staff can feel proud of their personal contribution. We want to recruit, develop and retain a skilled and motivated workforce. We welcome applications from individuals wishing to become an apprentice and gain experience in the NHS. You will develop new skills and knowledge whilst working with an established team gaining valuable work experience and a recognised apprenticeship qualification.
Commitment to completing the qualification during the apprenticeship is required. This apprenticeship standard is at Level 3 and will typically take between 15 to 18 months to complete.
The post is fixed term for the duration of the apprenticeship, with a possibility of a permanent role upon completion, though this is not guaranteed.
The post is full time - 37.5 hours per week.
All applicants must be:
- Resident in the UK/EEA for the last three years.
- Must not have a similar business administrative qualification (including apprenticeship at Level 3 or above) and must not be in any form of formal government-funded education.
Job description
Job responsibilities
Below is a brief outline of a range of tasks you could be expected to carry out:
- Diary management
- Telephone calls
- Organising meetings and events
- Note taking
- Compiling statistics/data input
- Typing reports
- Ordering stationery and equipment
- Photocopying, filing, scanning, etc.
- Manage email inbox
The successful candidate will be an important part of a busy administration Team so they must enjoy working with people and have great communication skills. They will need to have a flexible approach to work and be able to demonstrate good team working.
Job description
Job responsibilities
Below is a brief outline of a range of tasks you could be expected to carry out:
- Diary management
- Telephone calls
- Organising meetings and events
- Note taking
- Compiling statistics/data input
- Typing reports
- Ordering stationery and equipment
- Photocopying, filing, scanning, etc.
- Manage email inbox
The successful candidate will be an important part of a busy administration Team so they must enjoy working with people and have great communication skills. They will need to have a flexible approach to work and be able to demonstrate good team working.
Person Specification
Qualifications
Essential
- ITQ Level 2 or equivalent or willingness to work towards within an agreed timescale
- Key skills in literacy and numeracy Level 2or O Level / GCSE in Maths and English grade C or above or willingness to work towards within an agreed timescale
Desirable
- Diploma/NVQ Level 2 in Business Administration or Customer Service
Experience
Essential
- Some secretarial/administrative experience
Desirable
- Secretarial/administrative experience in a clinical environment.
Knowledge
Essential
- Some knowledge of secretarial and administrative procedures and the ability to undertake associated tasks ensuring adherence to defined procedures and guidelines.
- Some knowledge of Microsoft Office applications (Word, Excel and Outlook).
Skills
Essential
- Very Good communication skills
- Ability to listen actively
- Ability to form good working relationships
- Ability to show emphaty
- Ability to assess risk to self and/ or others at the basic level and respond adequately and promptly to potential risk
Person Specification
Qualifications
Essential
- ITQ Level 2 or equivalent or willingness to work towards within an agreed timescale
- Key skills in literacy and numeracy Level 2or O Level / GCSE in Maths and English grade C or above or willingness to work towards within an agreed timescale
Desirable
- Diploma/NVQ Level 2 in Business Administration or Customer Service
Experience
Essential
- Some secretarial/administrative experience
Desirable
- Secretarial/administrative experience in a clinical environment.
Knowledge
Essential
- Some knowledge of secretarial and administrative procedures and the ability to undertake associated tasks ensuring adherence to defined procedures and guidelines.
- Some knowledge of Microsoft Office applications (Word, Excel and Outlook).
Skills
Essential
- Very Good communication skills
- Ability to listen actively
- Ability to form good working relationships
- Ability to show emphaty
- Ability to assess risk to self and/ or others at the basic level and respond adequately and promptly to potential risk
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
