Rota Administrator - Anaesthetics

North Tees & Hartlepool NHS Foundation Trust

The closing date is 18 April 2025

Job summary

The post holder will assist the Educational Administrator/Rota Lead in Anaesthetics in the provision of an efficient, effective admin and rota support service within anaesthetics for the medical staff, anaesthetic trainees, educational supervisors, clinical director and senior manager's within the Care Group.

Work in conjunction with the Clinical Director, General Manager, Consultants and Service Delivery Manager to ensure medical staffing resources are allocated effectively and efficiently in order to meet elective and emergency service demands.

The post holder will provide effective admin support for meetings, through the collation and preparation of meeting related documents acting as minute/note taker for meetings.

Deal with incoming queries as appropriate from service users in a manner that is consistent with legislation, policies and procedures, taking any necessary action as required, and where necessary take accurate written messages and pass onto the associated staff members where appropriate.

Main duties of the job

The post holder will provide full support to the Educational Administrator/Rota Lead within Anaesthetics with the preparation, maintenance and review of complex medical staffing rotas to ensure service delivery is fully optimised and all clinical sessions are fully utilised with the most appropriate staffing.

To assist in the input of data into Electronic Rostering system for all anaesthetic medical staff; monitoring hours worked for anaesthetic trainees to ensure compliance with European Working Time Directive.

The post holder will provide support for the educational requirements of the anaesthetic medical trainees including the rotational changes for Foundation and Deanery trainees and ensure the educational meetings take place and any actions arising are followed up.

To arrange and co-ordinator weekly lunchtime meetings for the anaesthetic department liaising with medical representatives and key-stakeholders.

The post holder will provide support as an efficient, effective and comprehensive administrative and secretarial service for the Clinical Director, Admin Consultant, Educational Leads and key staff within the anaesthetic team.

About us

South Tees Hospitals NHS Foundation Trust and North Tees and Hartlepool NHS Foundation Trust now form University Hospitals Tees and as such you may be required to work at any site across both Trusts.

At North Tees & Hartlepool NHS Foundation Trust our main priority is, and always will be, to provide safe and high quality care to our patients every day; the kind of care we would want for ourselves and our loved ones. We want our organisation to be the best place to work with the right staff, in the right roles, at the right time, to ensure we deliver exceptional patient care and experience.

We will support staff through providing an inclusive and supportive workplace with health and well-being initiatives, staff benefits and opportunities for personal and professional development. Staff recognition is very important to us; as well as performance reviews and appraisals, we recognise staff through Star and Team of the month, colleague recognition - a note of thanks, Managers Awards, Shining Stars and Service Awards.

We support the Making Every Contact Count approach to behaviour change in the promotion of health and wellbeing of individuals and communities.

We recruit for values and "Together we are North Tees & Hartlepool"

Date posted

10 April 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

345-ANA7029396

Job locations

North Tees & Hartlepool NHS Foundation Trust

Hardwick Road

STOCKTON-ON-TEES

TS19 8PE

Job description

Job responsibilities

Please see the attached job description and specification for full details of the role and responsibilities for Rota Administrator in Anaesthetics

Job description

Job responsibilities

Please see the attached job description and specification for full details of the role and responsibilities for Rota Administrator in Anaesthetics

Person Specification

Admin

Essential

GCSE at Grade C or above in Mathematics, or Key Skills at Level 2 in Numeracy (or equivalent)
GCSE at Grade C or above in English Language, or Key Skills at Level 2 in Literacy (or equivalent)
Typing or word processing qualification at RSA II (or equivalent)
NVQ at Level 3 or above in Business Administration (or equivalent)
IT Qualification at Level 2 (or equivalent)

Desirable

Experience and knowledge of CLWRota (Rotamap)
Knowledge of Trakcare / SystemOne and similar patient information systems
Experience and knowledge of rostering medical staff
Knowledge of Junior Doctor's Contract (2016)

Person Specification

Admin

Essential

GCSE at Grade C or above in Mathematics, or Key Skills at Level 2 in Numeracy (or equivalent)
GCSE at Grade C or above in English Language, or Key Skills at Level 2 in Literacy (or equivalent)
Typing or word processing qualification at RSA II (or equivalent)
NVQ at Level 3 or above in Business Administration (or equivalent)
IT Qualification at Level 2 (or equivalent)

Desirable

Experience and knowledge of CLWRota (Rotamap)
Knowledge of Trakcare / SystemOne and similar patient information systems
Experience and knowledge of rostering medical staff
Knowledge of Junior Doctor's Contract (2016)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information