Job summary
An exciting opportunity has arisen to join the Charitable Funds and Lease Car team at North Tees and Hartlepool NHS Foundation Trust as a Financial Services Technical Co-ordinator. We are looking for an enthusiastic, hardworking and self-motivated individual to join the team on a permanent basis.
Reporting to the Financial Services Manager, the post holder will provide a comprehensive technical service in relation to the Trust's Charitable funds, lease cars & vans including insurance & fuel cards.
We are seeking applications from individuals who have the drive, passion and ability to make a difference. If you believe you can offer this then we would like to hear from you.
Main duties of the job
The provision of a comprehensive technical service in relation to the Trust's Charitable funds, lease cars & vans including insurance & fuel cards.
Produce the Charitable Funds Statutory Returns, the Financial Accounts for the Charity Commission and Trust Board in accordance with the national deadline. Including the production of the Charitable Funds Annual Report with support and review from the Financial Services Manager prior to submission to the Charity Commission and Trust Board.
Co-ordination of Charitable Funds control account reconciliations and Management of Charitable funds banking services and cash balance.
Provide a comprehensive accounting service for the Trustees and Charitable Fund holders that is in accordance with the Trusts Financial Standing Instructions. Ensuring managers receive monthly fund reports identifying all items of income & expenditure to ensure that fund holders have accurate and up to date information enabling them to plan their future spending.
Co-ordinate the administration and approvals of the Family & Business Lease car scheme with the external provider for North Tees & Hartlepool NHS FT and North Tees & Hartlepool Solutions LLP.
Monitor the Investment Portfolio.
About us
We are a dynamic and fast paced department that is always evolving, always improving and encourages innovation. We are committed to your continued career development and offer a supportive, flexible and collaborative working environment where your health and well-being are equally valued.
As an employee of North Tees and Hartlepool NHS Foundation Trust you are able to access a range of NHS discounts, including our staff lottery and lease car schemes and will be provided with training, support and development in your career. In addition, you will also be entitled to a minimum of 35 days paid holiday per annum (including bank holidays, pro rata and increasing with length of service) and we offer a generous pension scheme. On top of this, our department's flexi-hours policy allows you to manage your work around a set of core hours to suit your work-life balance.
Staff recognition is very important to us. As well as performance reviews and appraisals, we recognise staff through Star and Team of the month, colleague recognition - a note of thanks, Managers Awards, Shining Stars and Service Awards.
We recruit for values and "Together we are North Tees & Hartlepool"
Job description
Job responsibilities
Preparation of Annual Accounts ensuring accurate and timely completion in line with the Charity Commissions time scale.
Monitor the Investment Portfolio and provide regular information on the Portfolio's performance to the Trustees and senior finance managers.
Responsible for the monitoring of the daily cash position of the Charitable Trust Fund through direct access to the banking networks.
Overall management of Charitable fund bank accounts and petty cash holdings ensuring that Income and Expenditure is recorded and bank accounts are reconciled to the Ledger on a timely basis.
Ensure payroll deductions, salary sacrifice amounts, business mileage are administrated via ESR and liaise where necessary with ESR or the lease car provider.
Design and maintain the ledger system's coding to aid the production of the charitable funds accounts in accordance with the Charity Commissions guidance.
Develop and maintain a training programme for finance and non-finance staff, ensuring staff are competent and well informed with regard to Charitable funds.
Raise profile of the Charitable funds, produce and update charitable funds handbook & fundraising policy.
Implement, develop & maintain staff lottery draw, including staff lottery constitution & procedures. Produce staff lottery reports to Charitable Funds Committee and incorporate in Charitable Funds Annual Accounts.
Co-ordinate the pool car fleet to maximise the benefits to the Trust and users.
Maintain the Lease car policy with Trust & legislation changes.
Co-ordinate & manage the Trust & LLP fuel cards, develop & maintain a pool car & fuel card handbook for users.
Monitor the workload of the department through review of system reports. Implementation of new working practices in order to maximise efficiency and to ensure that Statutory and other Departmental targets and deadlines are met.
Prepare monthly/ periodic returns e.g. to Charity Commission, Monitor in accordance with the relevant bodies timetable.
Ensure data is input with accuracy including monthly cashbook and adjustment journals to obtain the charitable funds monthly and annual finance position.
Extraction of data with accuracy & present in a meaningful manner.
Ensuring all work and contract with third parties is to professional standards, and that full regard is given to confidentiality.
Responsible for the day to day supervision and organisation of the work of sub-ordinate staff.
To provide financial information as and when required to the charitable Funds Committee to enable the committee to make informed decisions.
Provide advice to individuals wishing to contribute to charitable funds and deals with all matters relating to legacies and bequests, maintaining a permanent legacy register.
Vetting approval of charitable fund requisitions in the Oracle procurement system.
To maintain charitable funds control account reconciliations and ensure the accurate and timely completion for the provision of closedown information.
Produce Commercial van quotes, place orders and arrange delivery and insurance cover.
Work with insurance providers to arrange Commercial Insurance policy, Goods in transit, public liability (income generation), Group personal accident and Directors & Officers Insurance (Charitable Funds).
The postholder will be required to produce reports for the Charitable Funds Committee as and when required and fund holders on a monthly basis.
The postholder will assist will provide information to internal and external Auditors as required.
Job description
Job responsibilities
Preparation of Annual Accounts ensuring accurate and timely completion in line with the Charity Commissions time scale.
Monitor the Investment Portfolio and provide regular information on the Portfolio's performance to the Trustees and senior finance managers.
Responsible for the monitoring of the daily cash position of the Charitable Trust Fund through direct access to the banking networks.
Overall management of Charitable fund bank accounts and petty cash holdings ensuring that Income and Expenditure is recorded and bank accounts are reconciled to the Ledger on a timely basis.
Ensure payroll deductions, salary sacrifice amounts, business mileage are administrated via ESR and liaise where necessary with ESR or the lease car provider.
Design and maintain the ledger system's coding to aid the production of the charitable funds accounts in accordance with the Charity Commissions guidance.
Develop and maintain a training programme for finance and non-finance staff, ensuring staff are competent and well informed with regard to Charitable funds.
Raise profile of the Charitable funds, produce and update charitable funds handbook & fundraising policy.
Implement, develop & maintain staff lottery draw, including staff lottery constitution & procedures. Produce staff lottery reports to Charitable Funds Committee and incorporate in Charitable Funds Annual Accounts.
Co-ordinate the pool car fleet to maximise the benefits to the Trust and users.
Maintain the Lease car policy with Trust & legislation changes.
Co-ordinate & manage the Trust & LLP fuel cards, develop & maintain a pool car & fuel card handbook for users.
Monitor the workload of the department through review of system reports. Implementation of new working practices in order to maximise efficiency and to ensure that Statutory and other Departmental targets and deadlines are met.
Prepare monthly/ periodic returns e.g. to Charity Commission, Monitor in accordance with the relevant bodies timetable.
Ensure data is input with accuracy including monthly cashbook and adjustment journals to obtain the charitable funds monthly and annual finance position.
Extraction of data with accuracy & present in a meaningful manner.
Ensuring all work and contract with third parties is to professional standards, and that full regard is given to confidentiality.
Responsible for the day to day supervision and organisation of the work of sub-ordinate staff.
To provide financial information as and when required to the charitable Funds Committee to enable the committee to make informed decisions.
Provide advice to individuals wishing to contribute to charitable funds and deals with all matters relating to legacies and bequests, maintaining a permanent legacy register.
Vetting approval of charitable fund requisitions in the Oracle procurement system.
To maintain charitable funds control account reconciliations and ensure the accurate and timely completion for the provision of closedown information.
Produce Commercial van quotes, place orders and arrange delivery and insurance cover.
Work with insurance providers to arrange Commercial Insurance policy, Goods in transit, public liability (income generation), Group personal accident and Directors & Officers Insurance (Charitable Funds).
The postholder will be required to produce reports for the Charitable Funds Committee as and when required and fund holders on a monthly basis.
The postholder will assist will provide information to internal and external Auditors as required.
Person Specification
Qualifications
Essential
- AAT Qualified. /CCAB Part Qualified Accountant, and/or equivalent relevant experience.
Desirable
- CCAB Qualified Accountant
Experience
Essential
- Relevant experience of working within Finance or similar environment with the aim of achieving set objectives.
- Experience of working on projects including monitoring and implementation and achieving successful outcomes within timescales.
- Strong organisational and problem solving skills.
- Able to communicate and simplify complex information and present in both verbal and written formats.
Desirable
- Evidence of supervisory skills and ability to motivate and manage & develop staff
- Experience of preparing Charitable Fund Annual Accounts.
- Experience of using Electronic staff records system.
- Experience of Oracle & associated report writing software.
Knowledge
Essential
- Ability to provide and receive financial information to/from financial and non- financial staff orally, in writing or electronically in a professional manner
- Knowledge and understanding of all aspects of NHS financial regimes and reporting requirements.
- Knowledge and understanding of NHS processes and policies
- Knowledge of accounting procedures, NHS Financial regulations and NHS eg taxation, SORP, IFRS etc and Finance policies.
Desirable
- Knowledge of HR policies and procedures relating to recruitment
Skills
Essential
- Excellent communication skills both written and oral in order to provide specialist advice and guidance on financial management issues.
- Ability to interpret financial guidance, accounting policies, procedures and standards.
- Knowledge of the production of year end Accounts.
- Excellent IT skills, with considerable knowledge of Microsoft Office Applications.
- Knowledge of tax legislation particularly the recovery of VAT.
- Responding to audit recommendations.
Desirable
- Assessing staff training and development needs and leadership within the department.
- Knowledge of the process of team working, objective setting, delegation, training and development.
- Knowledge of Company Car Tax & P11D
- Understanding of how payroll, accounts payable and accounts receivable integrate with other systems and processes.
- Knowledge of Salary Sacrifice schemes.
Management/Supervision
Essential
- Good team player able to contribute effectively to the achievement of shared objectives
- Flexible attitude to meet the needs of the service alongside working to agreed timescales on individual pieces of work
Communication
Essential
- Must have excellent verbal and written communication skills
Finance and Physical Resources
Essential
- Flexibility - able to cope with different work environments.
- Ability to work well under pressure and on own initiative and react positively to the demands and frequent interruptions placed upon them.
- Friendly/approachable attitude with a pleasant, helpful and willing disposition.
- Flexible attitude to meet the needs of the service alongside working to agreed timescales on individual pieces of work.
- Tenacious attitude with drive and motivation to succeed.
Person Specification
Qualifications
Essential
- AAT Qualified. /CCAB Part Qualified Accountant, and/or equivalent relevant experience.
Desirable
- CCAB Qualified Accountant
Experience
Essential
- Relevant experience of working within Finance or similar environment with the aim of achieving set objectives.
- Experience of working on projects including monitoring and implementation and achieving successful outcomes within timescales.
- Strong organisational and problem solving skills.
- Able to communicate and simplify complex information and present in both verbal and written formats.
Desirable
- Evidence of supervisory skills and ability to motivate and manage & develop staff
- Experience of preparing Charitable Fund Annual Accounts.
- Experience of using Electronic staff records system.
- Experience of Oracle & associated report writing software.
Knowledge
Essential
- Ability to provide and receive financial information to/from financial and non- financial staff orally, in writing or electronically in a professional manner
- Knowledge and understanding of all aspects of NHS financial regimes and reporting requirements.
- Knowledge and understanding of NHS processes and policies
- Knowledge of accounting procedures, NHS Financial regulations and NHS eg taxation, SORP, IFRS etc and Finance policies.
Desirable
- Knowledge of HR policies and procedures relating to recruitment
Skills
Essential
- Excellent communication skills both written and oral in order to provide specialist advice and guidance on financial management issues.
- Ability to interpret financial guidance, accounting policies, procedures and standards.
- Knowledge of the production of year end Accounts.
- Excellent IT skills, with considerable knowledge of Microsoft Office Applications.
- Knowledge of tax legislation particularly the recovery of VAT.
- Responding to audit recommendations.
Desirable
- Assessing staff training and development needs and leadership within the department.
- Knowledge of the process of team working, objective setting, delegation, training and development.
- Knowledge of Company Car Tax & P11D
- Understanding of how payroll, accounts payable and accounts receivable integrate with other systems and processes.
- Knowledge of Salary Sacrifice schemes.
Management/Supervision
Essential
- Good team player able to contribute effectively to the achievement of shared objectives
- Flexible attitude to meet the needs of the service alongside working to agreed timescales on individual pieces of work
Communication
Essential
- Must have excellent verbal and written communication skills
Finance and Physical Resources
Essential
- Flexibility - able to cope with different work environments.
- Ability to work well under pressure and on own initiative and react positively to the demands and frequent interruptions placed upon them.
- Friendly/approachable attitude with a pleasant, helpful and willing disposition.
- Flexible attitude to meet the needs of the service alongside working to agreed timescales on individual pieces of work.
- Tenacious attitude with drive and motivation to succeed.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
North Tees & Hartlepool NHS Foundation Trust
Address
University Hospital of North Tees
Hardwick Road
Stockton-on-Tees
TS19 8PE
Employer's website
https://www.nth.nhs.uk/ (Opens in a new tab)
