East Kent Hospitals University NHS Foundation Trust

Assistant Administrator

Information:

This job is now closed

Job summary

The Outpatient Service Assistant Administrator role in Womens Health will play a crucial role in the support and running of the service, patient experience and our administrative pathways and processes. This role involves supporting the Senior Administrator in a team of Assistant Administrators in the operational delivery and clinical governance of Outpatient Services.

Main duties of the job

We are working to provide our women with a 'Gold Star' service for their visits to Hospital.

T To enable us to do this we are looking for three Assistant Administrators to join our small booking team.

You will need to be confident in decision making, organised, proactive, have excellent communication skills and be able to multi-task.

About us

We are one of the largest hospital trusts in England, with fivehospitals and community clinics serving a local population of around 800,000 people. Our vision is 'great healthcare from great people'. Everything we do is guided by our values: 'People feel cared for, safe, respected and confident that we are making a difference'. We have a new way of working at East Kent Hospitals, called 'We care'. It's about empowering frontline staff to lead improvements day-to-day. We're looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.

Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.

Please note that if you require a Certificate of Sponsorship to work in the UK you must declare this on your application form, even if you currently have a certificate of sponsorship or a work permit for another role and are already working in the country. Please note we are only able to sponsor candidates on a Skilled Worker Visa applying for roles Band 5 and above.

Details

Date posted

03 March 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£23,615 a year per annum

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

344-9905WCY-C

Job locations

Queen Elizabeth the Queen Mother Hospital

Ramsgate Road

Margate

CT9 4AN


Job description

Job responsibilities

Please scroll down to access the full Job Description and Person Specification located in Documents to download.

If you have further queries please dont hesitate to contact the line manager using the contact details below.

Job description

Job responsibilities

Please scroll down to access the full Job Description and Person Specification located in Documents to download.

If you have further queries please dont hesitate to contact the line manager using the contact details below.

Person Specification

Qualifications

Essential

  • Educated to GCSE level with A-C grades in English and Maths or equivalent qualifications
  • Good standard of numeracy & literacy

Skills and experience

Essential

  • Previous clerical experience
  • Work under pressure and to tight deadlines
  • Computer literate - Knowledge of Microsoft Office packages e.g. Word, Excel, etc
  • Excellent verbal, written and numerical skills
  • Strong interpersonal skills

Desirable

  • Knowledge of NHS systems, including Allscripts
  • Ability to implement processes for data collection

Professional attributes

Desirable

  • Previous PAS/Allscripts experience
  • Processing of confidential information (Data Protection Act 1998)
Person Specification

Qualifications

Essential

  • Educated to GCSE level with A-C grades in English and Maths or equivalent qualifications
  • Good standard of numeracy & literacy

Skills and experience

Essential

  • Previous clerical experience
  • Work under pressure and to tight deadlines
  • Computer literate - Knowledge of Microsoft Office packages e.g. Word, Excel, etc
  • Excellent verbal, written and numerical skills
  • Strong interpersonal skills

Desirable

  • Knowledge of NHS systems, including Allscripts
  • Ability to implement processes for data collection

Professional attributes

Desirable

  • Previous PAS/Allscripts experience
  • Processing of confidential information (Data Protection Act 1998)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

East Kent Hospitals University NHS Foundation Trust

Address

Queen Elizabeth the Queen Mother Hospital

Ramsgate Road

Margate

CT9 4AN


Employer's website

https://www.ekhuft.nhs.uk/patients-and-visitors/ (Opens in a new tab)

Employer details

Employer name

East Kent Hospitals University NHS Foundation Trust

Address

Queen Elizabeth the Queen Mother Hospital

Ramsgate Road

Margate

CT9 4AN


Employer's website

https://www.ekhuft.nhs.uk/patients-and-visitors/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Deputy Operations Manager

Jacqui Giles

jacqueline.giles@nhs.net

07980790484

Details

Date posted

03 March 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£23,615 a year per annum

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

344-9905WCY-C

Job locations

Queen Elizabeth the Queen Mother Hospital

Ramsgate Road

Margate

CT9 4AN


Supporting documents

Privacy notice

East Kent Hospitals University NHS Foundation Trust's privacy notice (opens in a new tab)