Job summary
We have an excellent opportunity available for someone who wants to enhance and develop their PA skills.
The role is a band 4 Care Group PA role supporting a passionate team of Senior Management and colleagues. The administrative team is a small team who work together to provide that flawless support to Senior Management and it would be great to have you as part of the team
Main duties of the job
The core focus of the role is providing meeting support to the Care Group; this includes preparing agenda's, taking live minutes, coordination of the action log and ensuring these are followed up within the required timeframe.
In addition to this you will be dealing with Business World, Health Roster, setting up Team's , managing inboxes,
diary management, formatting documents etc.
Work in a team-based environment providing support to each other and ensuring continuity of services. This includes organisation of own and other senior team members work. This post will include organisation and maintenance of effective systems (paper based and electronic).
About us
We are one of the largest hospital trusts in England, with five hospitals and community clinics serving a local population of around 800,000 people. Our vision is 'great healthcare from great people'. Everything we do is guided by our values: 'People feel cared for, safe, respected and confident that we are making a difference'. We have a new way of working at East Kent Hospitals, called 'We care'. It's about empowering frontline staff to lead improvements day-to-day. We're looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.
Please note that if you require a Certificate of Sponsorship to work in the UK you must declare this on your application form, even if you currently have a certificate of sponsorship or a work permit for another role and are already working in the country. Please note we are only able to sponsor candidates on a Skilled Worker Visa applying for roles Band 5 and above.
Job description
Job responsibilities
Please scroll down to access the full Job Description and Person Specification located in Documents to download.
If you have further queries please dont hesitate to contact the line manager using the contact details below.
Job description
Job responsibilities
Please scroll down to access the full Job Description and Person Specification located in Documents to download.
If you have further queries please dont hesitate to contact the line manager using the contact details below.
Person Specification
Governance
Essential
- Experience of a range of secretarial / administrative work procedures and practices with an advanced level of theoretical knowledge
- NHS policy and impact on services
Desirable
- Knowledge of organisational structure and operating policies
Qualifications and training
Essential
- GCSE A - C (or equivalent) - English and Maths or equivalent professional experience
- ECDL or equivalent RSA or equivalent
Skills and experience
Essential
- Previous experience working within a busy administrative environment
- Excellent communication skills both verbal and written
- Demonstrable IT skills in particular - Word, Excel, PowerPoint
- Advanced secretarial skills including the ability to type accurately, audio typing, diary management and take minutes of meetings as required
- Managing complex workload with competing demands
- Good interpersonal skills with the ability to remain calm under pressure
Desirable
Personal/professional attributes
Essential
- Able to use own initiative
- Excellent communication skills both verbal and written
- Well organised and able to prioritise own workload and that of oth
Other
Essential
- To be aware of and adhere to the Trust's Vision, Mission and Values
- Ability to travel in a timely manner between Trust sites
Person Specification
Governance
Essential
- Experience of a range of secretarial / administrative work procedures and practices with an advanced level of theoretical knowledge
- NHS policy and impact on services
Desirable
- Knowledge of organisational structure and operating policies
Qualifications and training
Essential
- GCSE A - C (or equivalent) - English and Maths or equivalent professional experience
- ECDL or equivalent RSA or equivalent
Skills and experience
Essential
- Previous experience working within a busy administrative environment
- Excellent communication skills both verbal and written
- Demonstrable IT skills in particular - Word, Excel, PowerPoint
- Advanced secretarial skills including the ability to type accurately, audio typing, diary management and take minutes of meetings as required
- Managing complex workload with competing demands
- Good interpersonal skills with the ability to remain calm under pressure
Desirable
Personal/professional attributes
Essential
- Able to use own initiative
- Excellent communication skills both verbal and written
- Well organised and able to prioritise own workload and that of oth
Other
Essential
- To be aware of and adhere to the Trust's Vision, Mission and Values
- Ability to travel in a timely manner between Trust sites
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
