Job summary
ENT Team Medical Secretary
We are looking for a reliable and enthusiastic Medical Secretary to join our busy department. This role involves working alongside our team in the Head & Neck Ashford office, and requires a hard working individual who has great organisational skills, with the ability to manage and prioritise their work accordingly.
Main duties of the job
This job involves managing and organising the workload of the ENT clinicians. Your communication skills must be first class alongside a professional and friendly manner, as you will regularly interact with patients, clinicians, colleagues, and people both internal and external to the Trust.
You must possess a high level of attention to detail and accuracy, as you will manage patient's through their treatment pathway. An understanding of patient confidentiality and sensitivity is a must.
About us
We are one of the largest hospital trusts in England, with fivehospitals and community clinics serving a local population of around 800,000 people. Our vision is 'great healthcare from great people'. Everything we do is guided by our values: 'People feel cared for, safe, respected and confident that we are making a difference'. We have a new way of working at East Kent Hospitals, called 'We care'. It's about empowering frontline staff to lead improvements day-to-day. We're looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.
Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.
Please note that if you require a Certificate of Sponsorship to work in the UK you must declare this on your application form, even if you currently have a certificate of sponsorship or a work permit for another role and are already working in the country. Please note we are only able to sponsor candidates on a Skilled Worker Visa applying for roles Band 5 and above.
Job description
Job responsibilities
Please scroll down to access the full Job Description and Person Specification located in Documents to download.
If you have further queries please dont hesitate to contact the line manager using the contact details below.
Job description
Job responsibilities
Please scroll down to access the full Job Description and Person Specification located in Documents to download.
If you have further queries please dont hesitate to contact the line manager using the contact details below.
Person Specification
Skills
Essential
- Advanced keyboard skills
- Ability to priortise workload and meet deadlines and use own initiative
- Ability to remain calm in a busy environment
- Attention to detail
Desirable
- Basic knowledge of NHS systems - PAS Allscripts & Sunrise
Qualification
Essential
- GCSE, or equivalent, in Maths and English
Desirable
- Secretarial or Computer skills qualification
Experience
Essential
- Experience of a range of secretarial procedures and practices with a base level of theoretical knowledge
- Experience of working within a team
Desirable
- Previous experience of working within a busy administrative team
Knowledge
Essential
- Knowledge of a range of secretarial procedures and practices with a base level of theoretical knowledge
Desirable
- Previous NHS/medical secretary experience
Other
Essential
- To be aware of, upholds and model the Trust vales
- The postholder will have access to the confidential information that must not be divulged to any other unauthorised person at any time. This is in compliance with the Trust Data Protection Policy.
Person Specification
Skills
Essential
- Advanced keyboard skills
- Ability to priortise workload and meet deadlines and use own initiative
- Ability to remain calm in a busy environment
- Attention to detail
Desirable
- Basic knowledge of NHS systems - PAS Allscripts & Sunrise
Qualification
Essential
- GCSE, or equivalent, in Maths and English
Desirable
- Secretarial or Computer skills qualification
Experience
Essential
- Experience of a range of secretarial procedures and practices with a base level of theoretical knowledge
- Experience of working within a team
Desirable
- Previous experience of working within a busy administrative team
Knowledge
Essential
- Knowledge of a range of secretarial procedures and practices with a base level of theoretical knowledge
Desirable
- Previous NHS/medical secretary experience
Other
Essential
- To be aware of, upholds and model the Trust vales
- The postholder will have access to the confidential information that must not be divulged to any other unauthorised person at any time. This is in compliance with the Trust Data Protection Policy.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
