Job summary
As Clinical Coding Audit and Training Manager you will work closely with the Senior Management to ensure clinically coded data is accurate, of high quality and adheres to national clinical coding standards rules and conventions. This will be done by developing a robust departmental audit programme as well as engaging with clinical and care group colleagues to ensure they understand the complexities of the clinical coding process and the national standards by which the department is governed
Main duties of the job
Working alongside the Senior Management Team, the post holder will be responsible for ensuring the clinically coded data is representative of the activity undertaken by East Kent Hospital University Foundation Trust. This will be achieved through planning and completing regular department wide and individual staff audits. Using their freedom to act, they will develop local clinical coding policies, reviewing pre-existing ones and ensuring the QRGs and other coding guidance as contained on the database is accurate, relevant and does not breach national clinical coding standards, rules and conventions. The Clinical Coding Audit and Training manager will also assist the Senior Managers of Clinical Coding in identifying departmental and individual specific training needs.
The post holder will be an Accredited Clinical Coder and they will be a holder of the NHS England Clinical Coding Auditor qualification as well as possessing experience of leading and managing a clinical coding department or service. Their knowledge base will include an in-depth understanding of Secondary Uses Services (SUS) and Hospital Episode Statistics (HES) data and how this is used in external benchmarking to describe the depth of coding between organisations.
About us
We are one of the largest hospital trusts in England, with three acute hospitals and community sites serving a local population of around 700,000.We also provide specialist services for Kent and Medway.
We care about our patients and our people. We are focused on providing outstanding, safe patient care, and a positive working culture that benefits staff and patients alike. With our emphasis on staff training and development, a staff support scheme that's second to none, and a healthy package of benefits, it's easy to put down roots in East Kent Hospitals.
Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.
Job description
Job responsibilities
Develop clinical coding awareness presentations for non-coders/clinicians, presenting them accordingly at audit days and new consultant induction programmes.
Assist the Senior Management Team with the on-going development and long term planning of the Clinical Coding service, ensuring that national clinical coding standards, rules and conventions are implemented within the agreed timescales.
Lead and motivate the Site Clinical Coding Managers in developing and maintaining robust liaison and communication with a range of care group staff, clinical teams and the Information department, regarding a variety of complex matters and issues to assist with the maintenance of high quality, accurate clinically coded data
Participating in the Getting it Right First Time (GIRFT) initiative, analyse the Hospital Episode Statistics (HES) data contained within the relevant report for conflicting information or indicators, identifying the potential root cause(s) for any negative trends or where the trust appears to be an outlier against national performance targets.
Participating in the GIRFT initiative, communicate to the various staff disciplines how the trust recording practices regarding main and speciality treatment function codes impact upon HES data.
Assist the Senior Management Team with the motivation and leadership of the trust wide clinical coding team in the production of high quality clinically coded data.
Assist the Senior Management Team in the identification of areas for audit.
Using specialist clinical coding knowledge, act as the professional link to the Care Groups through the provision of clinical coding reports as part of their performance management arrangements. Communicating the depth of coding versus benchmark for each specialty in the group and assisting them to agree data quality and clinical coding improvement plans.
Job description
Job responsibilities
Develop clinical coding awareness presentations for non-coders/clinicians, presenting them accordingly at audit days and new consultant induction programmes.
Assist the Senior Management Team with the on-going development and long term planning of the Clinical Coding service, ensuring that national clinical coding standards, rules and conventions are implemented within the agreed timescales.
Lead and motivate the Site Clinical Coding Managers in developing and maintaining robust liaison and communication with a range of care group staff, clinical teams and the Information department, regarding a variety of complex matters and issues to assist with the maintenance of high quality, accurate clinically coded data
Participating in the Getting it Right First Time (GIRFT) initiative, analyse the Hospital Episode Statistics (HES) data contained within the relevant report for conflicting information or indicators, identifying the potential root cause(s) for any negative trends or where the trust appears to be an outlier against national performance targets.
Participating in the GIRFT initiative, communicate to the various staff disciplines how the trust recording practices regarding main and speciality treatment function codes impact upon HES data.
Assist the Senior Management Team with the motivation and leadership of the trust wide clinical coding team in the production of high quality clinically coded data.
Assist the Senior Management Team in the identification of areas for audit.
Using specialist clinical coding knowledge, act as the professional link to the Care Groups through the provision of clinical coding reports as part of their performance management arrangements. Communicating the depth of coding versus benchmark for each specialty in the group and assisting them to agree data quality and clinical coding improvement plans.
Person Specification
Qualifications
Essential
- Accredited Clinical Coder (ACC) status
- NHS England (previously NHS Digital) Approved Clinical Coding Auditor Qualification
- Minimum of 5 years continuous clinical coding experience in an acute NHS Trust
Desirable
- Educated to a minimum Degree Level
- NHS England (previously NHS Digital) Experienced Clinical Coding Trainer Qualification
Skills
Essential
- Experience of managing a clinical coding department or clinical coding service
- Experience planning and conducting internal coding audits including mandatory DSPT (formerly Information Governance) audits
- Experience of audit report writing, detailing the findings, conclusions and recommendations including the identification of external factors that affect the clinical coding function
- Experience of disseminating audit findings, conclusions and recommendations to Clinical Coding staff, Clinical Leads and Care Group General Managers in both a written and verbal format using persuasive communication techniques
- Ensure that clinical coding policies, QRGs and general data base information is accurate, relevant and implemented responsibly
Personal attributes
Essential
- Possess a high level of interpersonal skills to aid the delivery and receipt of complex, sensitive and contentious information
- Ability to work independently, using own initiative and as part of a team
- Flexible approach to work Ability to plan, prioritise and delegate effectively
Person Specification
Qualifications
Essential
- Accredited Clinical Coder (ACC) status
- NHS England (previously NHS Digital) Approved Clinical Coding Auditor Qualification
- Minimum of 5 years continuous clinical coding experience in an acute NHS Trust
Desirable
- Educated to a minimum Degree Level
- NHS England (previously NHS Digital) Experienced Clinical Coding Trainer Qualification
Skills
Essential
- Experience of managing a clinical coding department or clinical coding service
- Experience planning and conducting internal coding audits including mandatory DSPT (formerly Information Governance) audits
- Experience of audit report writing, detailing the findings, conclusions and recommendations including the identification of external factors that affect the clinical coding function
- Experience of disseminating audit findings, conclusions and recommendations to Clinical Coding staff, Clinical Leads and Care Group General Managers in both a written and verbal format using persuasive communication techniques
- Ensure that clinical coding policies, QRGs and general data base information is accurate, relevant and implemented responsibly
Personal attributes
Essential
- Possess a high level of interpersonal skills to aid the delivery and receipt of complex, sensitive and contentious information
- Ability to work independently, using own initiative and as part of a team
- Flexible approach to work Ability to plan, prioritise and delegate effectively
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
