Job summary
We have an exciting opportunity for a Ward Clerk position on Sandwich Bay Ward with opportunities to learn an administration role within a ward base environment.
Sandwich Bay Ward is a 21-23 bedded ward, 16-18 beds within 2 bay's and 5 side rooms. We specialise in Palliative, End of Life and Medically Optimised for Discharge, as well as being a general medicine ward.
Main duties of the job
- As a Ward Clerk your responsibilities will include, but are not limited to:
- Tidying and filing of patients notes
- Making patient appointments
- Answering the phone and dealing with the query
- Helping staff and visitors when they arrive on the ward
- Updating the electronic board so all Doctor and patient information is correct and up to date
- Assist with booking transport
- Update the bay doors with staff information
- Advise when stationery is needing to be ordered
- Sorting the post out as it arrives on the ward
- Assisting with discharging of patients
- Printing off paperwork staff require
- Photocopying
- Going to other wards to collect items or drop items off
- Assisting Ward Manager, Nurse in Charge & Ward Manager's Assistant with tasks as they occur
- Attend ward round to be aware of patient movement
- Making notices and laminating
- Reporting faults on the relevant database
- Calling porters, using porter's system to log calls
- Keeping all files and folders up to date
- Keeping all folders on the ward up to date and with the relevant information in
- Chasing Doctor's to ensure they update electronic paperwork in a timely manner
About us
We are one of the largest hospital trusts in England, with three acute hospitals and community sites serving a local population of around 700,000.We also provide specialist services for Kent and Medway.
We care about our patients and our people. We are focused on providing outstanding, safe patient care, and a positive working culture that benefits staff and patients alike. With our emphasis on staff training and development, a staff support scheme that's second to none, and a healthy package of benefits, it's easy to put down roots in East Kent Hospitals.
NHSEI have always been clear that staff have a professional duty to get vaccinated and it remains our best line of defence against COVID-19. As such NHS organisation including Primary Care, are encouraged to continue engaging with and supporting their staff to inform their decisions in order to drive vaccine confidence, protect themselves, patients, and everyone else. NHSEI has produced COVID-19 vaccine communication materials.
Job description
Job responsibilities
Sandwich Bay Ward is a 21-23 bedded ward, 16-18 beds within 2 bays and 5 side rooms. We specialise in Palliative, End of Life and Medically Optimised for Discharge, as well as being a general medicine ward.
- We have a large, multi-skilled team of staff who all work together to achieve the high standards we pride ourselves on.
- We are a foster ward for new overseas Nurses who, after initial overseas training spend 4 weeks on the ward, training in the everyday running of a ward, preparing for their permanent placement.
- Sandwich Bay Ward also accommodates Student Nurses who get a placement with us & Care Support Workers from NHSP completing their Care Certificate on the Ward.
- Good education/progression opportunities which will be supported by the Ward Manager.
- As a Ward Clerk your responsibilities will include, but are not limited to:
- Tidying and filing of patients notes
- Making patient appointments
- Answering the phone and dealing with the query
- Helping staff and visitors when they arrive on the ward
- Updating the electronic board so all Doctor and patient information is correct and up to date
- Assist with booking transport
- Update the bay doors with staff information
- Advise when stationery is needing to be ordered
- Sorting the post out as it arrives on the ward
- Assisting with discharging of patients
- Printing off paperwork staff require
- Photocopying
- Going to other wards to collect items or drop items off
- Assisting Ward Manager, Nurse in Charge & Ward Managers Assistant with tasks as they occur
- Attend ward round to be aware of patient movement
- Making notices and laminating
- Reporting faults on the relevant database
- Calling porters, using porters system to log calls
- Keeping all files and folders up to date
- Keeping all folders on the ward up to date and with the relevant information in
- Chasing Doctors to ensure they update electronic paperwork in a timely manner
Job description
Job responsibilities
Sandwich Bay Ward is a 21-23 bedded ward, 16-18 beds within 2 bays and 5 side rooms. We specialise in Palliative, End of Life and Medically Optimised for Discharge, as well as being a general medicine ward.
- We have a large, multi-skilled team of staff who all work together to achieve the high standards we pride ourselves on.
- We are a foster ward for new overseas Nurses who, after initial overseas training spend 4 weeks on the ward, training in the everyday running of a ward, preparing for their permanent placement.
- Sandwich Bay Ward also accommodates Student Nurses who get a placement with us & Care Support Workers from NHSP completing their Care Certificate on the Ward.
- Good education/progression opportunities which will be supported by the Ward Manager.
- As a Ward Clerk your responsibilities will include, but are not limited to:
- Tidying and filing of patients notes
- Making patient appointments
- Answering the phone and dealing with the query
- Helping staff and visitors when they arrive on the ward
- Updating the electronic board so all Doctor and patient information is correct and up to date
- Assist with booking transport
- Update the bay doors with staff information
- Advise when stationery is needing to be ordered
- Sorting the post out as it arrives on the ward
- Assisting with discharging of patients
- Printing off paperwork staff require
- Photocopying
- Going to other wards to collect items or drop items off
- Assisting Ward Manager, Nurse in Charge & Ward Managers Assistant with tasks as they occur
- Attend ward round to be aware of patient movement
- Making notices and laminating
- Reporting faults on the relevant database
- Calling porters, using porters system to log calls
- Keeping all files and folders up to date
- Keeping all folders on the ward up to date and with the relevant information in
- Chasing Doctors to ensure they update electronic paperwork in a timely manner
Person Specification
Qualifications
Essential
- At least 2 years Adminstration/Reception work. Good evidence of numeracy & literacy skills
Desirable
- Previous NHS administration or experience in a receptionist or administration role
Skills
Essential
- Good interpersonal and communication skills
Desirable
- Basic computer skills & the ability to converse with people
Person Specification
Qualifications
Essential
- At least 2 years Adminstration/Reception work. Good evidence of numeracy & literacy skills
Desirable
- Previous NHS administration or experience in a receptionist or administration role
Skills
Essential
- Good interpersonal and communication skills
Desirable
- Basic computer skills & the ability to converse with people
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
