Job summary
Medical Workforce Administrator
Full time 37.5 hours per week - Band 4
Are you looking for a challenging and exciting new role?
We are looking for a HR professional with significant administration experience to join the Medical Workforce team here at Epsom and St Helier University Hospital Trust.
This role will work closely with the Head of Medical Workforce and Medical Workforce team to provide seamless administration support across a wide range of projects/meetings/training/MHPS processes/Employment Tribunal support.
This role requires confidence in dealing with managers and staff at all levels, with excellent verbal and written communication skills and the ability to coach and influence key stakeholders.
Please note that this vacancy will close earlier than advertised if the required number of applications are received.
Main duties of the job
Main Duties and Responsibilities
Support the Head of Medical Workforce to ensure meetings are planned and organised proactively to support the adherence to policy timescales and to ensure partnership working with LNC and other relevant stakeholders
Attends the Medical Workforce meeting, taking minutes of meeting and circulate as required
Support the Head of Medical Workforce on managing employee relations casework, Undertake note taking as required, for hearings etc
Provide accurate and timely advice and in line with terms and conditions of employment and the most recent policies and legislation
Maintains an up to date knowledge of national terms and conditions of service and pending changes
Cases are managed in accordance with the procedures and timeframes outlined in the relevant Trust policy
Ensures all documentation produced in the management of casework (e.g. letters, investigation reports) is of a high quality
Records of casework are maintained and archived in line with operational procedures
Escalate complex issues to the Head of Medical Workforce
Provide an efficient and effective administrative support service to the Head of Medical Workforce.
To support managers to proactively manage the throughput and quality of employment related casework, ensuring that appropriate timeframes are met in accordance with the appropriate policy.
Please see JD for more details
About us
Thank you for showing an interest in working with us at Epsom and St Helier - a family of more than 7,000 colleagues.
We are truly an integrated health and care Trust. In simple terms, that means that as well as the services we provide at our acute care hospitals (Epsom in Surrey and St Helier nearby in south west London) we work with local GPs, mental health services, community providers and local authorities, with the joint aim of preventing local people from becoming unwell, and when they do, that they receive the right care, in the right place, with the right support.
Job description
Job responsibilities
Main Duties and Responsibilities
Support the Head of Medical Workforce to ensure meetings are planned and organised proactively to support the adherence to policy timescales and to ensure partnership working with LNC and other relevant stakeholders
Attends the Medical Workforce meeting, taking minutes of meeting and circulate as required
Support the Head of Medical Workforce on managing employee relations casework, Undertake note taking as required, for hearings etc
Provide accurate and timely advice and in line with terms and conditions of employment and the most recent policies and legislation
Maintains an up to date knowledge of national terms and conditions of service and pending changes
Cases are managed in accordance with the procedures and timeframes outlined in the relevant Trust policy
Ensures all documentation produced in the management of casework (e.g. letters, investigation reports) is of a high quality
Records of casework are maintained and archived in line with operational procedures
Escalate complex issues to the Head of Medical Workforce
Provide an efficient and effective administrative support service to the Head of Medical Workforce.
To support managers to proactively manage the throughput and quality of employment related casework, ensuring that appropriate timeframes are met in accordance with the appropriate policy.
Facilitate good employee relations and advise managers and staff accordingly on good practice. To support managers in effective implementation of the Trusts Human Resource policies.
Provide support for project work as directed by the Head of Medical Workforce and
undertake pieces of research and produce reports as directed by the Head of Medical Workforce.
Job description
Job responsibilities
Main Duties and Responsibilities
Support the Head of Medical Workforce to ensure meetings are planned and organised proactively to support the adherence to policy timescales and to ensure partnership working with LNC and other relevant stakeholders
Attends the Medical Workforce meeting, taking minutes of meeting and circulate as required
Support the Head of Medical Workforce on managing employee relations casework, Undertake note taking as required, for hearings etc
Provide accurate and timely advice and in line with terms and conditions of employment and the most recent policies and legislation
Maintains an up to date knowledge of national terms and conditions of service and pending changes
Cases are managed in accordance with the procedures and timeframes outlined in the relevant Trust policy
Ensures all documentation produced in the management of casework (e.g. letters, investigation reports) is of a high quality
Records of casework are maintained and archived in line with operational procedures
Escalate complex issues to the Head of Medical Workforce
Provide an efficient and effective administrative support service to the Head of Medical Workforce.
To support managers to proactively manage the throughput and quality of employment related casework, ensuring that appropriate timeframes are met in accordance with the appropriate policy.
Facilitate good employee relations and advise managers and staff accordingly on good practice. To support managers in effective implementation of the Trusts Human Resource policies.
Provide support for project work as directed by the Head of Medical Workforce and
undertake pieces of research and produce reports as directed by the Head of Medical Workforce.
Person Specification
Qualifications
Essential
- Degree or equivalent work experience
Desirable
- Graduate membership of CIPD
Skills
Essential
- Good computer skills: Word, Excel, PowerPoint, Databases , TRAC and ESR
- Able to identify areas of improvement in current systems, develop and implement plans to improve medical staffing problems
- Able to build good working relationships with line managers, HR colleagues and external bodies in order to achieve results
- Excellent written and oral communication skills
- Able to present complex information in a way that is understood, varying presentation styles and techniques as appropriate
- Able to plan and deliver specific projects with a focus on results
Experience
Essential
- Experience of providing advice to managers
- Experience of working in a medical staffing team and dealing with a wide range of medical staffing issues.
- Sound understanding of the scope and practical application of current and impending statutory employment legislation
Knowledge
Essential
- Good working knowledge and understanding of medical staffing including terms and conditions of service and Junior Doctors rotations.
- Knowledge of the Consultant contract and Specialty Doctor contract and terms and conditions of employment
Personal
Essential
- Able to cope under pressure and to meet deadlines.
- Interpersonal skills, able to form positive relationships at all levels, influence people and win their respect and confidence, Resilient and able to deal with conflict
- Sound analytical skills and a pragmatic approach to problem solving
Person Specification
Qualifications
Essential
- Degree or equivalent work experience
Desirable
- Graduate membership of CIPD
Skills
Essential
- Good computer skills: Word, Excel, PowerPoint, Databases , TRAC and ESR
- Able to identify areas of improvement in current systems, develop and implement plans to improve medical staffing problems
- Able to build good working relationships with line managers, HR colleagues and external bodies in order to achieve results
- Excellent written and oral communication skills
- Able to present complex information in a way that is understood, varying presentation styles and techniques as appropriate
- Able to plan and deliver specific projects with a focus on results
Experience
Essential
- Experience of providing advice to managers
- Experience of working in a medical staffing team and dealing with a wide range of medical staffing issues.
- Sound understanding of the scope and practical application of current and impending statutory employment legislation
Knowledge
Essential
- Good working knowledge and understanding of medical staffing including terms and conditions of service and Junior Doctors rotations.
- Knowledge of the Consultant contract and Specialty Doctor contract and terms and conditions of employment
Personal
Essential
- Able to cope under pressure and to meet deadlines.
- Interpersonal skills, able to form positive relationships at all levels, influence people and win their respect and confidence, Resilient and able to deal with conflict
- Sound analytical skills and a pragmatic approach to problem solving
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
