Training Programme Coordinator-Medical Specialties (Band 4)

Job description

Job responsibilities

Provide a front of house service for the postgraduate medical centres including answering queries, processing room bookings, setting up and closing down rooms and any ad-hoc requirements.

• Administer and organise the provision of education services for the Medical specialties training programmes. This will include organising weekly teaching sessions and periodic regional study days, recording and monitoring training session attendance.

• Collate and report on course evaluation and assessment information for reporting to NHSE. To participate in preparing evidence for NHSE quality review visits.

• Maintain accurate e portfolio entries for trainees, by adding their supervisors and ensuring that trainees are recording their Workplace Based Assessments (WPBAs) in a timely manner. This is to ensure that the data is kept up to date for Annual Reviews of Competency Progression (ARCP).

• Work with relevant training programme directors and college tutors to arrange trainees interim ARCPs on a twice-yearly basis.

• Co-ordinate the Local Faculty Groups for medical specialties and any other specialties as may be specified from time to time, providing administrative support to college tutors and support to trainee doctors.

• Provide support as required for development of training programmes to strive for high quality training. Please note that designated specialties for this role may change depending on LFG requirements.

• Liaise with Ground Round convenors on each hospital site to ensure smooth running of the programme including recruiting speakers, producing termly or annual programme of talks, liaising with pharmaceutical reps to sponsor events, collate feedback and produce certificates of attendance.

Person Specification

Qualifications and Training

Essential

• GCSE/A Level or equivalent

Desirable

• Significant experience

Experience

Essential

• Significant administrative experience in educational environment customer care/secretarial experience

Desirable

• Experience of working in a health environment

Knowledge and Skills

Essential

• Excellent organisational and administrative skills
• Excellent communication skills, (written and verbal)
• Proficiency in Microsoft software package (especially Word and Excel)
• Competence in using online teaching platforms including MS Teams and Zoom
• Experience of minute taking and drafting

Desirable

• Knowledge of medical education
• Experience with e- learning systems
• Experience of data entry, validation and compliance

Personal Attributes

Essential

• Confident, collaborative and can do attitude.
• Ability to work independently, prioritise workload and part of a team
• Punctual, flexible and reliable team worker

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Epsom and St Helier University Hospitals NHS Trust

Address

Epsom & St Helier Hospital

Wrythe Lane

Carshalton

SM1 5AA

Employer's website

https://www.epsom-sthelier.nhs.uk/work-for-us (Opens in a new tab)