Electronic Blood Track Administrator and Support

Job description

Job responsibilities

Working with the The Hospital Transfusion Team, Clinical staff, Service provider and ICT dept (Trust and SWLP):

Clinical: Is responsible for the safe use of the equipment in the wards/departments.

• Overseeing, providing, monitoring and evaluating training and information for users of the EBT system and ensuring appropriate access rights.
• Maintaining accurate records
• Communicating with Trust staff and suppliers by various means.
• Auditing use of the system
• Escalating issues to the wider Transfusion Team as appropriate.

Operational: Is responsible for the maintenance of the EBT equipment by:

• Configuration/setup/deployment of new devices
• Ensuring all EBT equipment is validated and fit for purpose.
• Managing real time alerts generated by the Blood Track system. This will include close liaison with clinical staff.
• Ordering supplies and replacement equipment
• Organising servicing of all equipment including liaison with users and suppliers and maintaining documentation.
• Ensuring there is an adequate stock of replacement equipment overseeing the service agreement for loans of the equipment.
• Testing EBT equipment.
• Performing software configuration updates.

2.3 Policy, Service, Organisational, Professional, Managerial Responsibilities. Ensures the smooth and continuous running of the EBT system by:

• • Planning the delivery of the service across the Trust.
  • Reviewing changes to relevant policies, procedures and SOPs and communicating the changes
  • Ensuring Change Control and validation is documented
  • Working with the transfusion laboratory staff supporting issues relating to Traceability
  • Being responsible for the software and hardware maintenance contracts and warrantees.
  • Maintaining and providing records of equipment test results and equipment maintenance records as agreed.
  • To be a point of contact for periods of planned IT system down time which may be local to the Blood Transfusion laboratories or Trust wide.
  • Developing Risk Assessments.
  • Monitoring and updating the DPIA form

Person Specification

Experience

Essential

• Previous work with managing IT systems
• Experience of teaching / training both 1:1 and larger groups

Desirable

• Experience of implementation of an IT project
• Experience of working with staff in clinical areas
• Experience of audit

Knowledge and skills

Essential

• Excellent understanding and of use of IT
• Excellent written and verbal communication skills
• Good presentation skills

Desirable

• Knowledge of blood transfusion practice particularly related to electronic tracking systems.

Personal Attributes

Essential

• Excellent interpersonal skills
• Ability to work independently and as part of a team
• Good problem solving skills
• Motivated and enthusiastic
• Organised - able to prioritise and manage own workload

Other relevant requirements

Essential

• Able to work across Trust sites
• Able to provide occasional teaching out of hours

Qualifications and experience

Essential

• Educated to degree level (or equivalent experience)

Desirable

• IT qualification

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Epsom and St Helier University Hospitals NHS Trust

Address

Epsom and St Helier sites

Wrythe Lane

Carshalton

SM5 1AA

Employer's website

https://www.epsom-sthelier.nhs.uk/work-for-us (Opens in a new tab)