Job summary
The Senior Contracts Manager is part of the Multi-Disciplinary Estates Team and reports to the Head of Business Management & Compliance. This role involves managing contractual relationships for both PFI and non-PFI estates, ensuring high standards and value for money. The manager will liaise with senior managers from Project Co and the maintenance provider , acting as the senior client in negotiations and performance management.
They will ensure compliance with statutory and mandatory obligations and adherence to Trust policies.
Key responsibilities include working with Estates colleagues and client teams across the Trust, managing estates capital projects, property, and energy/environmental initiatives. The role also involves engaging with AWP customers, partners, tenants, and occupiers to deliver high-quality services and drive efficient use of the Trust's estate. Additionally, will play a significant role in estates rationalisation, preparing business cases for significant changes, and building investment cases in line with national guidance.
Work directly, at a senior level, with PFI partners to ensure the facilities and services are compliant with the Project Agreement and deliver the desired outcomes for the Trust.
Main duties of the job
The post holder will own and manage the contractual relationships for both the PFI and non-PFI estate, ensuring that all contractual arrangements meet the standards expected, whilst providing high quality and value for money.
This role will liaise primarily with the senior managers within Project Co (Sempirion Asset Management) and the maintenance provider (Rydon) and act as the senior client in negotiations and performance management activities.
This role will also ensure that all applicable statutory and mandatory obligations are met, and that the Trusts policies and procedures are adhered to.
About us
We are AWP (Avon and Wiltshire Mental Health Partnership NHS Trust): a diverse organisation with over 5,000 dedicated staff providing inpatient and community-based mental health care.
We provide services from a range of locations to approximately 1.8 million people living in Bath and North East Somerset (B&NES), Bristol, North Somerset, South Gloucestershire, Swindon, across the county of Wiltshire and in parts of Dorset.
Our outstanding people promote mental health and wellbeing. The expertise and resources within AWP are dedicated to a person-centred approach for those who use our services and for all employees. We recognise that happy and fulfilled employees give better care.
At AWP we actively encourage applicants from all backgrounds; we are particularly keen to encourage applications from people from Black, Asian and minority ethnic backgrounds, those with disabilities and from the LGBTQ+ community. We want people to bring their unique blend of experiences, backgrounds, perspectives and knowledge to AWP, as diversity makes us stronger.
Job description
Job responsibilities
The primary duties and responsibilities for the post-holder are as follows:Responsible for the management and ongoing development of the PFI and non-PFI contracts on behalf of the Trust
Manage the PFI and non-PFI contracts and develop collaborative contractual relationships with the Service Providers, ensuring that regular contract meetings are held with all parties
Ensure systems to ensure robust governance and compliance of the relevant PFI Project Agreement and non-PFI contract schedules. These may include but not limited to; Construction standards, Variations to Project Agreement, Insurance, Change in Law, Change in Healthcare requirements, Refinancing, Hand back, Custody Agreements, Tax and VAT, Dispute resolution, Retail provisions
Influence and negotiate with senior leaders including Directors and commercial partners to manage complex situations, areas of contractual under-performance and, when necessary, professional disagreements. This will involve communication, collaboration, negotiation, diplomacy and co-ordination to resolve issues
Work directly, at a senior level, with PFI partners to ensure the facilities and services are compliant with the Project Agreement and deliver the desired outcomes for the Trust
Review and manage financial schedules within all estates contracts and liaise with accountants and business managers as required
Provide direct line management support for Assistant Estate Officers, team administrators and when necessary, matrix managed groups for project activities
Work in a strong and effective corporate manner with key stakeholders to identify commercial opportunities and safeguard the Trust against contractual risks in a politically sensitive and contentious environment
Build compassionate, understanding, and influential relationships with staff at all levels to ensure escalated issues are resolved and desired outcomes are achieved
Develop a strategy and contribute to the monitoring of the condition of the Trusts estate to NHS code condition rating B. Review Project Co annual submissions, lead on periodic reviews, and support partners with planning lifecycle expenditure against the financial model and query any identified material variations
Support the Head of Estates Business Management & Compliance and the Associate Director of Estates, the Capital Projects team, and Estate Compliance/Management colleagues to further develop the Partnership with our third-party providers and key stakeholders
Deputise for the Head of Estates Business Management & Compliance when required
Monitor and review the technical compliance and performance of the PFI and non-PFI assets to ensure optimal availability and compliance of the Trust Estate
Support and work in collaboration with the Operational teams and third party providers to facilitate access for uncompleted PPM tasks, inspections, risk items and other considerations
Ensure the annual authorising engineer compliance audits are received for the PFI and non-PFI estate and that any actions are completed within agreed timescales
Build and manage key relationships, manage stakeholders, and maintain networks internally and externally to ensure the effective delivery of the contracted services
Job description
Job responsibilities
The primary duties and responsibilities for the post-holder are as follows:Responsible for the management and ongoing development of the PFI and non-PFI contracts on behalf of the Trust
Manage the PFI and non-PFI contracts and develop collaborative contractual relationships with the Service Providers, ensuring that regular contract meetings are held with all parties
Ensure systems to ensure robust governance and compliance of the relevant PFI Project Agreement and non-PFI contract schedules. These may include but not limited to; Construction standards, Variations to Project Agreement, Insurance, Change in Law, Change in Healthcare requirements, Refinancing, Hand back, Custody Agreements, Tax and VAT, Dispute resolution, Retail provisions
Influence and negotiate with senior leaders including Directors and commercial partners to manage complex situations, areas of contractual under-performance and, when necessary, professional disagreements. This will involve communication, collaboration, negotiation, diplomacy and co-ordination to resolve issues
Work directly, at a senior level, with PFI partners to ensure the facilities and services are compliant with the Project Agreement and deliver the desired outcomes for the Trust
Review and manage financial schedules within all estates contracts and liaise with accountants and business managers as required
Provide direct line management support for Assistant Estate Officers, team administrators and when necessary, matrix managed groups for project activities
Work in a strong and effective corporate manner with key stakeholders to identify commercial opportunities and safeguard the Trust against contractual risks in a politically sensitive and contentious environment
Build compassionate, understanding, and influential relationships with staff at all levels to ensure escalated issues are resolved and desired outcomes are achieved
Develop a strategy and contribute to the monitoring of the condition of the Trusts estate to NHS code condition rating B. Review Project Co annual submissions, lead on periodic reviews, and support partners with planning lifecycle expenditure against the financial model and query any identified material variations
Support the Head of Estates Business Management & Compliance and the Associate Director of Estates, the Capital Projects team, and Estate Compliance/Management colleagues to further develop the Partnership with our third-party providers and key stakeholders
Deputise for the Head of Estates Business Management & Compliance when required
Monitor and review the technical compliance and performance of the PFI and non-PFI assets to ensure optimal availability and compliance of the Trust Estate
Support and work in collaboration with the Operational teams and third party providers to facilitate access for uncompleted PPM tasks, inspections, risk items and other considerations
Ensure the annual authorising engineer compliance audits are received for the PFI and non-PFI estate and that any actions are completed within agreed timescales
Build and manage key relationships, manage stakeholders, and maintain networks internally and externally to ensure the effective delivery of the contracted services
Person Specification
Experience
Essential
Desirable
Person Specification
Experience
Essential
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
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