Job summary
Are you a talented administrator looking for a role with development potential?
Facilities Management wish to recruit a skilled and flexible administrator who will play a key role in ensuring that a range a facilities services run efficiently.
There is scope for this role to grow over time. Therefore it will be of interest to someone who would like to develop their skills and experience within the much broader range of Facilities Management activities.
- Competitive starting salary with further pay progression
- Personal development e.g. training courses and apprenticeships
- Full training on a range of bespoke software packages
- Monthly supervision and coaching
- Support of our friendly management team
- Genuine focus on health and wellbeing ensuring staff receive appropriate support where required
Main duties of the job
The remit is broad and will include data entry and analysis as well as running monthly reports using Microsoft Excel. Primarily the focus will be front of house reception and the support of our Hotel Services Department in delivering services to our in-patient wards. Both activities are delivered at various sites across the Bristol area.
About us
We are AWP (Avon and Wiltshire Mental Health Partnership NHS Trust) a diverse organisation with over 5,000 dedicated staff providing inpatient and community-based mental health care. We provide services from a range of locations to approximately 1.8 million people living in Bath and North East Somerset (B&NES), Bristol, North Somerset, South Gloucestershire, Swindon, across the county of Wiltshire and in parts of Dorset. Our outstanding people promote mental health and wellbeing. The expertise and resources within AWP are dedicated to a person-centred approach for those who use our services and for all employees. We recognise that happy and fulfilled employees give better care.
At AWP we actively encourage applicants from all backgrounds; we are particularly keen to encourage applications from people from Black, Asian and minority ethnic backgrounds, those with disabilities and from the LGBTQ+ community. We want people to bring their unique blend of experiences, backgrounds, perspectives and knowledge to AWP, as diversity makes us stronger.
Job description
Job responsibilities
Although not exhaustive duties will include;
Reception
- Meet and greet visitors, service users and their family and friends
- Taking room bookings using in-house electronic system
- Cashiering service
- Conducting risk assessments for the reception area
- Reporting building defects
- Signing for deliveries
Hotel Services
- Updating staff roster with shifts worked, annual leave, sickness etc.
- Raising Purchase Orders for food supplies, laundry and other services
- Checking and receipting invoices for payment
- Maintaining individual sickness, annual leave and other personnel records
Job description
Job responsibilities
Although not exhaustive duties will include;
Reception
- Meet and greet visitors, service users and their family and friends
- Taking room bookings using in-house electronic system
- Cashiering service
- Conducting risk assessments for the reception area
- Reporting building defects
- Signing for deliveries
Hotel Services
- Updating staff roster with shifts worked, annual leave, sickness etc.
- Raising Purchase Orders for food supplies, laundry and other services
- Checking and receipting invoices for payment
- Maintaining individual sickness, annual leave and other personnel records
Person Specification
Experience
Essential
- Experienced in using Microsoft Office with particular emphasis on Excel skills
- Experience of working on a reception
Desirable
- Experience working within a healthcare setting
- Cashiering experience
Skills
Essential
- Excellent communication skills
- Accurate data entry skills
- Accuracy and ability to work to tight deadlines
- Ability to prioritise workloads
- Able to work without direct supervision
Qualities
Essential
- Friendly personality - used to dealing with the general public
- Empathy with those needing to access mental health services
- Flexible with willingness to work at various locations within the Bristol area
- Daily access to own vehicle for business travel (expenses paid)
Desirable
- Understanding of mental health issues and services
Person Specification
Experience
Essential
- Experienced in using Microsoft Office with particular emphasis on Excel skills
- Experience of working on a reception
Desirable
- Experience working within a healthcare setting
- Cashiering experience
Skills
Essential
- Excellent communication skills
- Accurate data entry skills
- Accuracy and ability to work to tight deadlines
- Ability to prioritise workloads
- Able to work without direct supervision
Qualities
Essential
- Friendly personality - used to dealing with the general public
- Empathy with those needing to access mental health services
- Flexible with willingness to work at various locations within the Bristol area
- Daily access to own vehicle for business travel (expenses paid)
Desirable
- Understanding of mental health issues and services
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
.png){kind=logo}
