HR Administration Assistant

North East Ambulance Service NHS Foundation Trust

This job is now closed

Job summary

Fixed term/Secondment until December 2023

Based at HQ, Newburn / Agile working

The HR Administrative Assistant will play a crucial role in the day-to-day administration and development of HR within the Trust and support the HR Operations Team.

This role will support the provision of a comprehensive HR service which ensures that managers and employees are equipped with best practice to foster a high-performance culture.

The successful candidate will be self-motivated and proactive, will use their initiative to prioritise, to plan and organise their own time and workload, whilst maintaining confidentiality and security of HR data at all times.

You will work with the HR operations team to support them in their role to deliver a high-quality service across the Trust workforce.

Main duties of the job

To provide a range of HR administrative support to the HR Operations Team as part of delivering a high-quality HR service to our customers across the Trust.

Undertake HR activities such as responding to requests for information, arranging- and taking notes at investigation meetings and hearings.

About us

We employ 3,500 staff in 63 locations and serve a population of 2,600,000 in Northumberland, Tyne & Wear, County Durham, and Tees over 3230 square miles.

Many people think the job of the ambulance service is to collect patients and take them to hospital, but we do much more!

Paramedic skills have developed hugely in recent years, meaning we carry out more treatment at the scene and en-route to hospital.

We have a dedicated clinical assessment service that allows us to provide patients with the most appropriate care from the beginning of the patient journey.

We have a specialised branch of the Trust called HART which deal with explosions or terrorist attacks.

Ultimately patients are the heart of everything that we do to support our mission of "safe, effective and responsive care for all".

We value and respect the diversity employees bring to our workplace. We recruit a workforce that reflects the community we serve, and welcome applications from people from all backgrounds. To ensure we deliver on our aims in relation to diversity and inclusion we assess ourselves against a range of frameworks. We are ENEI Gold employer, Disability Confident Leader, Dyslexia Smart Award employer, Dementia Friendly, and part of Mind Blue Light programme and the Race at Work Charter from the Princes Responsible Business Network and are achieving across all objectives in NHS Equality Delivery System.

Date posted

23 May 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year

Contract

Fixed term

Duration

6 months

Working pattern

Full-time

Reference number

C9340-HRA-05-23

Job locations

Ambulance HQ, Bernicia House

Goldcrest Way, Newburn Riverside

Newcastle upon Tyne

NE15 8NY

Job description

Job responsibilities

Please see the attached supporting documents in order to access the full job description for the HR Administration Assistant role.

Job description

Job responsibilities

Please see the attached supporting documents in order to access the full job description for the HR Administration Assistant role.

Person Specification

Experience

Essential

Previous recent clerical experience including experience of taking and transcribing notes of meetings and/or hearings.
Ability to work using their own initiative and manage own workload.
Computer literate with a good understanding of spreadsheets and Microsoft Office
General Office procedures

Desirable

Experience of working within a HR function

Qualifications

Essential

Maths and English GCSE/O Level/Level 3 Equivalent
NVQ Level 2 Business Administration or other relevant HR qualification

Desirable

European Computer Driving License (ECDL)
CLAIT

Key Skills

Essential

Prioritising own workload and the ability to work alone under pressure.
Effective communication skills with ability to engage with customers /public and maintain confidentiality.
Self-motivated
Ability to work effectively as part of a team.
Good standard of numeracy/literacy. Strong organisational/prioritisation qualities including ability to manage a range of activities within appropriate deadlines.

Person Specification

Experience

Essential

Previous recent clerical experience including experience of taking and transcribing notes of meetings and/or hearings.
Ability to work using their own initiative and manage own workload.
Computer literate with a good understanding of spreadsheets and Microsoft Office
General Office procedures

Desirable

Experience of working within a HR function

Qualifications

Essential

Maths and English GCSE/O Level/Level 3 Equivalent
NVQ Level 2 Business Administration or other relevant HR qualification

Desirable

European Computer Driving License (ECDL)
CLAIT

Key Skills

Essential

Prioritising own workload and the ability to work alone under pressure.
Effective communication skills with ability to engage with customers /public and maintain confidentiality.
Self-motivated
Ability to work effectively as part of a team.
Good standard of numeracy/literacy. Strong organisational/prioritisation qualities including ability to manage a range of activities within appropriate deadlines.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information