Job summary
Research Administrator - Band 3 - Surgery Team
Are you looking for a new challenge in a team with a fast-developing portfolio of research?
We are advertising for an organised, enthusiastic and friendly administrator to join the Surgery Research Team.
The post will be part of a high-performing research team and will provide administrative, financial and invoice management support.
The successful candidate will be proactive, organised and will enjoy being part of a team that are striving to improve patient care through high quality research in Colorectal, Vascular and emergency surgery.
As part of this friendly team you will help us to deliver our portfolio of research/governance studies and contribute to improving the care for this group of patients.
This role will offer an opportunity to develop administrative and finance skills through supported, hands on experience but also ongoing training in finance management and research processes.
If you would like to learn more about the role please do get in touch, we welcome informal visits.
Main duties of the job
The post-holder must be competent in managing databases, excel spreadsheets and all microsoft programs. Training and support will be provided.
We are looking for someone with experienced administrative skills to support the research delivery teams and liaise with external organisations. Effective written and interpersonal communication is essential due to the nature of the role.
We are a well established research team offering a friendly and supportive work environment with access to relevant learning and training opportunities to support your development.
About us
North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.
We commit to treating each patient as an individual with respect and dignity, aiming to deliver excellent clinical outcomes and a first-class experience for everyone who uses our services.
North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.
North Bristol NHS Trust, Research and Development department employs over 140 staff. The department offers a supportive training and development environment and currently hold an Investors in People Silver award.
Job description
Job responsibilities
The post holder will have;
- Excellent communication skills
- A good working knowledge of the full range of Microsoft Office applications
- Previous administrative experience including dealing members of the public, prioritising and organising work, including filing
They must be able to communicate effectively with all groups of staff and patients via telephone, email and face-to-face.
The main duties of the post will involve:
- Providing administrative support to the research teams as appropriate:
- Entering data on to databases
- Sending questionniares to patients
- Collecting Patient Reported Outcome Measure Scores from patients
- Administration of research study documentation.
- Maintaining accurate study records on individual study databases and the Trust R&D database.
- Providing support to the research team by:
- Typing and amending documents
- Photocopying, printing, sending emails as and when required
- Using initiative to manage own workload independently, referring to Line Manager when difficulties are encountered
- Promoting systems and excellent communication between research infrastructure team and external parties and ensure this is maintained by:
- Attending team meetings to provide/receive feedback
- Ensuring there is an effective system in place for passing on messages
- Maintaining a safe and secure working environment for self, internal and external visitors
Handling personal, sensitive (commercially and otherwise), confidential information.
Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake
Job description
Job responsibilities
The post holder will have;
- Excellent communication skills
- A good working knowledge of the full range of Microsoft Office applications
- Previous administrative experience including dealing members of the public, prioritising and organising work, including filing
They must be able to communicate effectively with all groups of staff and patients via telephone, email and face-to-face.
The main duties of the post will involve:
- Providing administrative support to the research teams as appropriate:
- Entering data on to databases
- Sending questionniares to patients
- Collecting Patient Reported Outcome Measure Scores from patients
- Administration of research study documentation.
- Maintaining accurate study records on individual study databases and the Trust R&D database.
- Providing support to the research team by:
- Typing and amending documents
- Photocopying, printing, sending emails as and when required
- Using initiative to manage own workload independently, referring to Line Manager when difficulties are encountered
- Promoting systems and excellent communication between research infrastructure team and external parties and ensure this is maintained by:
- Attending team meetings to provide/receive feedback
- Ensuring there is an effective system in place for passing on messages
- Maintaining a safe and secure working environment for self, internal and external visitors
Handling personal, sensitive (commercially and otherwise), confidential information.
Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake
Person Specification
Education/Training/Qualifications
Essential
- BSc in Science, Social science, Research, or equivalent experience
Desirable
- NVQ Business Administration level 3 or equivalent experience
Work Experience
Essential
- Previous administrative experience including use of databases
- Experience of working within an administrative role adhering to protocols and procedures
- Experience of working effectively as part of a team
Desirable
- Experience of working in the NHS
- Experience or knowledge of working in Clinical Research
- Experience of working within Colorectal, Vascular, Theatres
Knowledge/Skills/Abilities
Essential
- A good working knowledge of the full range of Microsoft Office applications (Word, PowerPoint, Access, Excel, Teams etc.)
- Knowledge of a range of administrative procedures (minute taking, diary management, arrangement of meetings etc)
- Able to organise own work with the minimal of supervision
- Demonstrates excellent written, verbal and electronic and communication skills
- Ability to produce reports and adhere to deadlines
Desirable
- Experience undertaking costings for projects
Persoanl Qualities
Essential
- Team player with experience of working effectively as part of a team and independently
- Enthusiastic and hard working
- Highly organised and efficient approach to work
Desirable
- Evidence of personal growth and development
Person Specification
Education/Training/Qualifications
Essential
- BSc in Science, Social science, Research, or equivalent experience
Desirable
- NVQ Business Administration level 3 or equivalent experience
Work Experience
Essential
- Previous administrative experience including use of databases
- Experience of working within an administrative role adhering to protocols and procedures
- Experience of working effectively as part of a team
Desirable
- Experience of working in the NHS
- Experience or knowledge of working in Clinical Research
- Experience of working within Colorectal, Vascular, Theatres
Knowledge/Skills/Abilities
Essential
- A good working knowledge of the full range of Microsoft Office applications (Word, PowerPoint, Access, Excel, Teams etc.)
- Knowledge of a range of administrative procedures (minute taking, diary management, arrangement of meetings etc)
- Able to organise own work with the minimal of supervision
- Demonstrates excellent written, verbal and electronic and communication skills
- Ability to produce reports and adhere to deadlines
Desirable
- Experience undertaking costings for projects
Persoanl Qualities
Essential
- Team player with experience of working effectively as part of a team and independently
- Enthusiastic and hard working
- Highly organised and efficient approach to work
Desirable
- Evidence of personal growth and development
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
