Job summary
Under the direction of senior staff, participate in the day-to-day work of the Department of Cellular Pathology, in particular,
(a) providing clerical support for multidisciplinary meetings and archive activities
(b) providing clerical support within the histology office and laboratory
Main duties of the job
The post-holder will,Be responsible for the organisation and compilation of the Multi-Disciplinary Team meetings (MDT's), including the printing and searching of the MDT list and presenting the slides/reports in the appropriate manner and within the designated time. This will include the organisation of both physical slides and reports as well as digital images and electronic documents. Be involved in the digital scanning of slides and the organisation /collation of digital cases. Maintain the filing systems for blocks, slides and other documents and materials for meetings or other purposes as requested by medical, technical or secretarial staff.
About us
North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.
North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.
Job description
Job responsibilities
The post-holder will,a) Be responsible for the organisation and compilation of the Multi-Disciplinary Team meetings (MDTs), including the printing and searching of the MDT list and presenting the slides/reports in the appropriate manner and within the designated time. This will include the organisation of both physical slides and reports as well as digital images and electronic documents.b) Be involved in the digital scanning of slides and the organisation /collation of digital cases.c) Maintain the filing systems for blocks, slides and other documents and materials for meetings or other purposes as requested by medical, technical or secretarial staff.d) Organise and send away slides/blocks to external sites when requested in a timely manner. e) Receive and record, using the appropriate computer systems, blocks/ slides from external sites.f) Returning referred slides/blocks to their originating hospitals. Maintaining thecomputer system to record referred cases.g) Assist in the provision of information required by other departments for referral and MDT purposes as requested by departmental staff.h) Carry out the transfer of reports received from external sites onto the departments reporting system.i) Carry out routine office duties including filing, photocopying and distribution of mailand reports.j) Acting as a liaison point for MDTs between departmental staff and/or clinicians.k) Ensuring digital images are available for the MDT.l) Use Trust system for the tracing of medical notes.m) Deal with telephone enquiriesn) Notify senior staff of all problems encountered in the performance of dutieso) Work according to the Standard Operating Procedures as documentedp) Work within established Health and Safety guidelinesq) Assist in the maintenance of files, reports and other documentsr) Participate in staff appraisal / PDP according to Trust policies and procedures
Job description
Job responsibilities
The post-holder will,a) Be responsible for the organisation and compilation of the Multi-Disciplinary Team meetings (MDTs), including the printing and searching of the MDT list and presenting the slides/reports in the appropriate manner and within the designated time. This will include the organisation of both physical slides and reports as well as digital images and electronic documents.b) Be involved in the digital scanning of slides and the organisation /collation of digital cases.c) Maintain the filing systems for blocks, slides and other documents and materials for meetings or other purposes as requested by medical, technical or secretarial staff.d) Organise and send away slides/blocks to external sites when requested in a timely manner. e) Receive and record, using the appropriate computer systems, blocks/ slides from external sites.f) Returning referred slides/blocks to their originating hospitals. Maintaining thecomputer system to record referred cases.g) Assist in the provision of information required by other departments for referral and MDT purposes as requested by departmental staff.h) Carry out the transfer of reports received from external sites onto the departments reporting system.i) Carry out routine office duties including filing, photocopying and distribution of mailand reports.j) Acting as a liaison point for MDTs between departmental staff and/or clinicians.k) Ensuring digital images are available for the MDT.l) Use Trust system for the tracing of medical notes.m) Deal with telephone enquiriesn) Notify senior staff of all problems encountered in the performance of dutieso) Work according to the Standard Operating Procedures as documentedp) Work within established Health and Safety guidelinesq) Assist in the maintenance of files, reports and other documentsr) Participate in staff appraisal / PDP according to Trust policies and procedures
Person Specification
Education/ Training/ Qualification
Essential
- Numerate and literate - 4 GCSE's or equivalent at a minimum grade 4/C including Maths and English
Work Experience
Essential
- Experience in an administrative role
- Experience of working in a team
- Knowledge of MS Office applications including Outlook, Word and Excel
Desirable
- Working knowledge of lab procedures
- Working knowledge of the computer system used with proven keyboard skills
Personal Qualities/ Special Circumstances
Essential
- Effective team worker
- Desire to work in a healthcare setting
Knowledge/Skills/Abilities
Essential
- Good interpersonal skills
- Good communication skills - both verbal and written
- Good organisational skills
- Able to produce work in order to meet deadlines
- Ability to concentrate for long periods
- Keyboard / IT skills
- Able to work accurately
- Good telephone manner and skills
Desirable
- Knowledge of basic medical terminology
Person Specification
Education/ Training/ Qualification
Essential
- Numerate and literate - 4 GCSE's or equivalent at a minimum grade 4/C including Maths and English
Work Experience
Essential
- Experience in an administrative role
- Experience of working in a team
- Knowledge of MS Office applications including Outlook, Word and Excel
Desirable
- Working knowledge of lab procedures
- Working knowledge of the computer system used with proven keyboard skills
Personal Qualities/ Special Circumstances
Essential
- Effective team worker
- Desire to work in a healthcare setting
Knowledge/Skills/Abilities
Essential
- Good interpersonal skills
- Good communication skills - both verbal and written
- Good organisational skills
- Able to produce work in order to meet deadlines
- Ability to concentrate for long periods
- Keyboard / IT skills
- Able to work accurately
- Good telephone manner and skills
Desirable
- Knowledge of basic medical terminology
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
