Job responsibilities
Responsible for the day to day control, monitoring, and supervision of all cleaning tasks and schedules within designated areas in alignment to Service Level Agreements and NHS Cleaning Regulations.
Deliver effective management to PST Team Members in order to support FM Duty Managers to deliver an efficient and cost effective service in line with local operational budgets and Service Level Agreements.
Contribute in the preparation and supervision of shift rotas in accordance with budget and SLAs through discussion with Duty Facilities Managers and the central administration team
To receive reactive tasks via mobile communication tools during your shift and to liaise with all available FM / PST resources in order to deliver completion in line with agreed KPIs and SLAs
Ensure full FM service coverage in relation to staffing numbers and quality of work at horizontal level and escalate any concerns to Duty Manager
Liaise with other Team Leaders to cover any gaps in service as appropriate.
Delegate and prioritise tasks to PST Team members on a daily basis.
Carry out staff induction and adhoc training processes and complete within the required timescales, including completing a review meeting with the staff to confirm their successful completion.
Meet daily with Duty Manager to communicate operational activities and requirements.
Communicate any exceptional issues to Duty Manager in a timely manner e.g. lack of resource to carry out essential tasks.
Liaise with service users to review and resolve issues arriving and escalate any exceptional issues to the FM Duty Manager
Attend any weekly / monthly Ward or Department Meetings for designated areas with Duty FM Managers in order to fully represent cleaning and patient movement services.
Attend daily FM briefings and monthly Team Meetings in order to represent all areas and the services within them for which you have accountability.
Hold regular Team briefs for FM team staff within your designated areas.
Manage staff to ensure that PST Uniform and Dress Code Policy is adhered to and that a clean and professional image is presented at all times whilst on duty
Report in to the central Admin Team on a regular basis in order to ensure that staff shifts, holidays, absences and training records for all PST staff are fully maintained accordingly
Receive FM helpdesk requests and complete within specified timescales
Ensure that all essential equipment is continually available, that it is used in accordance with the current Safe Systems of Work and that it is cleaned after use and regularly maintained in accordance with service contracts and agreements
Assist appropriately in all recruitment processes to support Senior Facilities Managers in accordance with Trust policy and procedures
To deal with adhoc patients and relative and carer queries in relation to the service delivery, and escalate to the FM Duty Manager as appropriate
Advise accountable staff of relevant operational issues and changes
Ensure adherence to waste management policies and protocols in line with Trust procedures
Complete operational audits in designated areas of the hospital and address any outcomes appropriately within specified timescales
Liaise regularly with Infection Prevention and Control Nurses (IPCN) in order to manage infection or hygiene related concerns in a proactive and timely manner
Ensure operational Infection prevention protocols are being adhered to by PST team members
Assist the Duty FM Manager to deliver tool box talks and other communication and training media to the PST Teams as required
To hold daily shift hand over briefings with PST Team Members in order to ensure effective and constant communications relating to service requirements and other productivity and operational issues
To demonstrate a full understanding of Service Levels Agreements for all designated areas of responsibility and to ensure delivery of these through appropriate support, resourcing and daily operational management.
Ensure improvements are achieved in reducing Hospital Acquired Infections (HCAIs) through due diligence of PST Team Members and by maintaining excellent standards of cleanliness in accordance with training.
Ensure and manage the appropriate use of PPE by PST Team members .
Responsible for carrying out annual appraisals of PST Team Members through collaboration and feedback with clinical colleagues as appropriate.
Liaise regularly with the Clinical Site Team as commensurate to the role.
Act as a communication link daily between FM staff and clinical staff to ensure that both parties are kept up to date with relevant and key operational information e.g. during infection cleans etc.
Responsible for completing, verifying and forwarding any Accident and Incident Reports forms (DATIX) to Duty FM Manager as necessary.
Responsible for assisting in the delivery of appropriate risk assessments and standard operating procedures in line with operational practises and needs.
To carry out any operational tasks as required on occasion to ensure full service delivery.
Sign off annual leave requests and obtain final agreement from Duty FM Manager
Ensure PAR levels for stock and consumables are rotated and maintained in line with operational need.
Carry out duties in accordance with the Departmental Health & Safety Policy, the Health & Safety at Work Act and the Departmental Written Systems of Work
Report any accidents/dangerous occurrences to the patient support team leaders /manager and participate in the completion of necessary accident form paperwork.
To be a role model and reflect and promote the values of the Trust in all activities.
To carry out any other duties commensurate with the post as directed by the FM Management Team
