Job summary
Are you looking to be part of an ambitious and caring team who provide high quality and safe care, striving towards excellence?
North Bristol NHS Trust (NBT) is looking for a motivated and enthusiastic Band 3 Administrator to join our Continuous Improvement and Learning Team (CILT) within Women and Children's Health Services.
If you are an experienced administrator with the relevant knowledge, and skills then this is an ideal opportunity for you to join NBT's Team of the Year 2021, as nominated by NBT Exceptional Healthcare Awards.
The role involves working in collaboration with colleagues to support service improvements within Gynaecology, Maternity and Neonatal Services. This role is an exciting opportunity for an ambitious candidate, who is keen to make a difference to the patient safety agenda within the organisation.
Our maternity service is continually changing and evolving to meet the needs of the local population and ensure women, birth parents and families have a positive birthing experience. We are a supportive team who welcome innovative ways of working, sharing learning from incidents and best practice.
If you would like to come to meet our team, or to talk about what we can offer, please get in touch with Hannah Brain, Continuous Improvement and Learning Project Support Manager, hannah.brain@nbt.nhs.uk, 01174146745.
Main duties of the job
The Continuous Improvement and Learning Administrator will be responsible for providing administration and clerical support for staff and managers in all aspects of quality and patient safety within the Division.
About us
NBT is friendly organisation where every one of our staff members is valued. We strongly believe that our employees are our greatest asset; we engage with our staff and empower everyone at all levels, discuss ideas and initiate change to offer improvements in our care. If you join our team you will have high quality training and development to help you grow in your career
Job description
Job responsibilities
Please see job description attached for more information.
The Post holder will support and service the Divisional meetings the CILT is responsible for. They will also be required to help support the internal systems, processes and activities in the service. The post holder will provide administration support to Senior Leads and other staff within the Continuous improvement and learning team. The post holder will report to the Continuous Learning and Improvement Support Manager.
The Administrator will provide the direct support to the service objective of driving assurance and governance activity across the Division. They will also support work on the core areas of responsibility for the Service.
Job description
Job responsibilities
Please see job description attached for more information.
The Post holder will support and service the Divisional meetings the CILT is responsible for. They will also be required to help support the internal systems, processes and activities in the service. The post holder will provide administration support to Senior Leads and other staff within the Continuous improvement and learning team. The post holder will report to the Continuous Learning and Improvement Support Manager.
The Administrator will provide the direct support to the service objective of driving assurance and governance activity across the Division. They will also support work on the core areas of responsibility for the Service.
Person Specification
Essential
Essential
- Higher National Certificate or equivalent knowledge/experience, Experience in a PA or secretarial role providing a full spectrum of administrative and office management duties,Experience of organizing, handling and inputting large volumes of data and producing basic reports and summaries.,Experience of identifying, extracting and exporting raw data from clinical records, computer databases and other sources and organising data for quantitative and qualitative analysis and importing into departmental databases and spreadsheets,Shorthand skills and Audio transcribing skills Minute taking skills Good basic administrative knowledge Excellent organisational skills and the ability to meet tight deadlines
- Ability to demonstrate accuracy and attention to detail Proficient in the use of Word, Excel, Powerpoint and Outlook Excellent communication skills Prioritising own workload, resolving conflicting diary appointments,Demonstrate awareness and understanding of the Data Protection Act 1998 in order to exchange confidential or sensitive information with senior managers/clinical staff in a responsible manner Maintain confidentiality at all times ensuring that there are no breaches of security as a consequence of personal actions.
Desirable
- Experience of working in an NHS Environment,Experience of using Hospital Information Systems
Person Specification
Essential
Essential
- Higher National Certificate or equivalent knowledge/experience, Experience in a PA or secretarial role providing a full spectrum of administrative and office management duties,Experience of organizing, handling and inputting large volumes of data and producing basic reports and summaries.,Experience of identifying, extracting and exporting raw data from clinical records, computer databases and other sources and organising data for quantitative and qualitative analysis and importing into departmental databases and spreadsheets,Shorthand skills and Audio transcribing skills Minute taking skills Good basic administrative knowledge Excellent organisational skills and the ability to meet tight deadlines
- Ability to demonstrate accuracy and attention to detail Proficient in the use of Word, Excel, Powerpoint and Outlook Excellent communication skills Prioritising own workload, resolving conflicting diary appointments,Demonstrate awareness and understanding of the Data Protection Act 1998 in order to exchange confidential or sensitive information with senior managers/clinical staff in a responsible manner Maintain confidentiality at all times ensuring that there are no breaches of security as a consequence of personal actions.
Desirable
- Experience of working in an NHS Environment,Experience of using Hospital Information Systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
