Materials Management Assistant

Job description

Job responsibilities

• Replenish goods at ward, theatre and departmental level using bar code systems as appropriate, adhering to PAR levels implemented by the Supply Chain Analyst.

• Assist Trust clinical staff, end users and local budget holders with maintaining optimum stock levels for all departments ensuring an optimum inventory within the system.

• Establish clear priorities, highlight trends, initiate any corrective action, and carry out any special exercises as required to ensure the integrity of the materials management process. Report all exceptions to the Supply Chain Analyst as appropriate.

• To adhere to the scanning schedule issued by the Supply Chain Analyst at all times.

• Maintain and update labelling and records both electronically, and in physical materials management locations. This includes responding to all product conversions before further scans of an affected area are carried out.

• Support the implementation of e-procurement including electronic catalogues and inventory management.

• Ensure deliveries of goods are accurate, on time and stored in a professional manner.

• Provide monthly stock count figures to all requisition points designated when required.

• Ensure the cleanliness of all storerooms managed by the MM service and that all waste generated by unpacking a delivery is disposed of appropriately.

• Process purchase orders and assist with the purchasing process as necessary.

• Assist with the maintenance of records and the provision of statistical information as required. Ensure that all templates are accurate and up to date at all times.

• Answer the telephone; take messages and action as appropriate.

• Attend team meetings and feedback sessions as requested.

• Regular interaction with the AGV system, both as a user, and to ensure service continuity.

• To ensure that expired and wasted stock is logged with the value recorded as applicable.

• Resolve day to day materials management queries raised by wards, theatres, or departments.

• Chase outstanding orders by liaising with procurement or directly with the supplier.

• Operate office equipment provided appropriate to the task allocated.

• To ensure all goods ordered are on EROS, and all staff requesting new products do so via appropriate channels.

• Be prepared to move to new areas of responsibility when asked to do so by the Supply Chain Analyst as part of rotation.

• Process stock requisitions and returns to suppliers using the purchasing and supply computer system in accordance with the input timetable.

• Chase outstanding orders by liaising with procurement and/or directly with the supplier in a timely manner and communicate information back affected service users.

• Provide a high-quality materials management service and supply chain processing to meet the Materials Management Departments service level to all customers.

• Understand the various processes followed by the Materials Management Service in all departments.

• Comply with all statutory regulations, procedures and Standing Financial Instructions as directed.

• Undertake any other assignments allocated by the Supply Chain Analyst or Service Manager in the interests of the Materials Management Departments service to all customers.

• Provide cover for other Materials Management Assistants if and when required

Person Specification

Education/Training/Qualifications

Essential

• Educated to GCSE/ O level

Work Experience

Desirable

• Supply chain experience
• Experience of working in an office environment
• Experience within a customer facing role, such as retail or hospitality

Personal Qualities/Special Circumstances

Essential

• Strong team ethic
• Flexible approach to working hours and location
• Attention to detail

Knowledge/Skills/Abilities

Essential

• Good time management and organisation skills
• Good communication skills
• Proficient with PC, with knowledge of Microsoft Desktop packages e.g. Outlook, word and excel.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

North Bristol NHS Trust

Address

Southmead Hospital

Southmead Road

Bristol

BS10 5NB

Employer's website

https://www.nbt.nhs.uk (Opens in a new tab)