Job summary
This is a great opportunity to work as a personal assistant and administrative support to our Associate Director of Psychological Professions, AFC Band 4, part-time.
The post is primarily working from home, with some on-site meetings in services around Hull and East Yorkshire as required. You will mainly work with the Associate Director (AD) and a small and friendly group of Lead Psychological Professionals.
The successful applicant will be personable, organised, a good communicator, and be skilled in using various IT systems and packages. There will be a requirement to lead on the organisation of some events, such as conferences.
Main duties of the job
The main duties of the post are to support the AD with diary management and planning, administration and minuting of meetings, organising events, maintaining up-to-date staffing contact lists, production of quality materials such as diagrams, reports, spreadsheets, and to gather and maintain monitoring information.
You will be skilled in co-ordinating diaries, liaising with senior executives and communicating with large groups of people in order to arrange meetings and functions.
There may be the occasional requirement to access clinical settings for the purpose of attending meetings.
About us
We are an award winning and CQC rated good health and social care Trust delivering integrated services across Hull, East and North Yorkshire. Find out more on our website
We are a forward thinking and dynamic Trust with a real commitment to staff development. We value our colleagues and invest in them to ensure they have the right skills to deliver outstanding care.
We are proud to score above or equal to the average for all NHS People Promise theme areas demonstrating our commitment to improve the experience of working in the NHS for everyone. Wherever you work we know you will receive a warm welcome and all the support you'll need to get you started.
We recognise the positive value of diversity and promotes equality whilst challenging discrimination. We welcome and encourage job applications from people of all backgrounds.
Work life balance is about having influence and flexibility over when, where and how you work. If the work pattern for this role does not meet your needs, we welcome an application and are happy to discuss working arrangements that differ from those advertised.
We offer a unique range of benefits that go above and beyond other NHS Trusts including an enhanced leave package and health and wellbeing support.
From city to countryside, market towns to moors you'll find a place to call home including some of the most affordable places to live in the UK.
Find out more and search live jobs.
Job description
Job responsibilities
For further information with regard to this vacancy please see the attached Job Description and Person Specification
Job description
Job responsibilities
For further information with regard to this vacancy please see the attached Job Description and Person Specification
Person Specification
Qualifications & knowledge
Essential
- Higher National Certificate/Foundation degree/ diploma/NVQ4 in Business Administration/Customer Services or equivalent experience in a wide range of secretarial/administrative/PA role and leading specific projects/information systems
- RSA III or equivalent advanced keyboard skills
- A good understanding of relevant policy, legislation drivers and their application to the relevant service area
Desirable
- Degree in Administration/Business
Experience
Essential
- Experience of using a range of Microsoft software packages
- Experience of taking minutes at meetings
- Ability to communicate effectively with staff, patients, carers and other agencies
Desirable
- Proven experience of building effective working relationships
Skills and Competencies
Essential
- Evidence of effective inter -personal communication skills
- Able to plan and prioritise own time and meet tight deadlines
- Ability to demonstrate ethical values and attitudes within a culture of equality and diversity
Person Specification
Qualifications & knowledge
Essential
- Higher National Certificate/Foundation degree/ diploma/NVQ4 in Business Administration/Customer Services or equivalent experience in a wide range of secretarial/administrative/PA role and leading specific projects/information systems
- RSA III or equivalent advanced keyboard skills
- A good understanding of relevant policy, legislation drivers and their application to the relevant service area
Desirable
- Degree in Administration/Business
Experience
Essential
- Experience of using a range of Microsoft software packages
- Experience of taking minutes at meetings
- Ability to communicate effectively with staff, patients, carers and other agencies
Desirable
- Proven experience of building effective working relationships
Skills and Competencies
Essential
- Evidence of effective inter -personal communication skills
- Able to plan and prioritise own time and meet tight deadlines
- Ability to demonstrate ethical values and attitudes within a culture of equality and diversity
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
