Job summary
The Child & Adolescent Mental Health Team based in Hessle, is seeking an enthusiastic, motivated , (30 hours per week) Senior Administrative or Job Share Assistant/Medical Secretary to provide administrative support to the Consultants
The hours will be Tuesday to Friday, 9am - 5pm
Working within a supportive, friendly team.
Training, development and regular supervision provided
Free parking on site and staff benefits available
Main duties of the job
Providing secretarial support to the consultants involving audio transcription, arranging clinics, producing documents, use of the Lorenzo system and dealing with prescription requests. A high level of organisational and interpersonal skill and use of own initiative is essential to this role.
The successful candidate will maintain Trust standards when using electronic/computerised records, must have RSAIII and OCRIII/ ECDL/advanced or equivalent and have previous experience of carrying out administrative procedures in an office setting. Experience of using software including Microsoft Word would be advantageous as would the use of patient administration systems such as Lorenzo.
A flexible approach will be expected for absence/annual leave cover
About us
We are an award winning and CQC rated good health and social care Trust delivering integrated services across Hull, East and North Yorkshire. Find out more on our website
We are a forward thinking and dynamic Trust with a real commitment to staff development. We value our colleagues and invest in them to ensure they have the right skills to deliver outstanding care.
We are proud to score above or equal to the average for all NHS People Promise theme areas demonstrating our commitment to improve the experience of working in the NHS for everyone. Wherever you work we know you will receive a warm welcome and all the support you'll need to get you started.
We recognise the positive value of diversity and promotes equality whilst challenging discrimination. We welcome and encourage job applications from people of all backgrounds.
Work life balance is about having influence and flexibility over when, where and how you work. If the work pattern for this role does not meet your needs, we welcome an application and are happy to discuss working arrangements that differ from those advertised.
We offer a unique range of benefits that go above and beyond other NHS Trusts including an enhanced leave package and health and wellbeing support.
From city to countryside, market towns to moors you'll find a place to call home including some of the most affordable places to live in the UK.
Find out more and search live jobs.
Job description
Job responsibilities
For further information with regard to this vacancy please see the attached Job Description and Person Specification.
Job description
Job responsibilities
For further information with regard to this vacancy please see the attached Job Description and Person Specification.
Person Specification
Knowledge
Essential
- Knowledge of a range of administrative work procedures and practices
- Literate and numerate level 2
Desirable
Experience
Essential
- Knowledge and experience of IT systems
- Organisational skills/ organise clinics
- Audio transcription
- Lorenzo / Oracle
Desirable
- Maintain data in Trust systems
Qualifications
Essential
- Advanced keyboard skills: RSA/OCR III or equivalent/Advanced ECDL
- 3 or more GCSE/O levels which must include English and Maths
- 'A' Level/BTEC Diploma/NVQ3 Business Administration/Customer Service or equivalent experiential learning / demonstrable experience within A&C field at Advanced level
Desirable
- Working towards Diploma level of knowledge e.g AMSPAR oMedical terminology
Personal Attributes
Essential
- Able to demonstrate inter-personal communication skills
- Able to plan and prioritise effectively
Environment
Essential
- Light physical effort required for lifting stationery, files, sitting at a keyboard or possibly standing at a reception desk.
- Ability to travel between sites
Person Specification
Knowledge
Essential
- Knowledge of a range of administrative work procedures and practices
- Literate and numerate level 2
Desirable
Experience
Essential
- Knowledge and experience of IT systems
- Organisational skills/ organise clinics
- Audio transcription
- Lorenzo / Oracle
Desirable
- Maintain data in Trust systems
Qualifications
Essential
- Advanced keyboard skills: RSA/OCR III or equivalent/Advanced ECDL
- 3 or more GCSE/O levels which must include English and Maths
- 'A' Level/BTEC Diploma/NVQ3 Business Administration/Customer Service or equivalent experiential learning / demonstrable experience within A&C field at Advanced level
Desirable
- Working towards Diploma level of knowledge e.g AMSPAR oMedical terminology
Personal Attributes
Essential
- Able to demonstrate inter-personal communication skills
- Able to plan and prioritise effectively
Environment
Essential
- Light physical effort required for lifting stationery, files, sitting at a keyboard or possibly standing at a reception desk.
- Ability to travel between sites
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
