Job summary
PSYPER is looking to recruit a highly motivated Band 3 Senior Administrator. They will be based within the Early Intervention Service at Townend Court and will be required to deal with enquiries from service users, staff and other agencies. They will be expected to support the two team Consultant Psychiatrists and the two Senior Clinical and Operational staff and work closely with the Band 2 administration team.
The Senior Administrative role will be vital in ensuring the smooth running of this service. It will include booking appointments, supporting the clinical team, inputting data, diary management, preparing and attending meetings for minute taking purposes, inputting (Lorenzo), audio typing (typing of reports and letters), supervision of staff and any other administrative duties and other general office duties.
Main duties of the job
- Answering phone calls and taking and passing of messages to relevant clinicians.
- Preparing and editing letters and emails
- Maintaining the storage of files/folders on servers
- Covering reception
- Inputting on Lorenzo System
- Adding/Closing of CPA's, Clusters, Access Plans and referrals
- Diary management
- General Office Duties
About us
We are an award winning and CQC rated good, health and social care Trust that delivers care to communities in Hull, East Yorkshire, Scarborough and Ryedale & Whitby. We deliver safe, effective and integrated health services that improve the physical, mental and social health and wellbeing of patients and service users.
To find out about our wide range of services including mental health, learning disabilities, children and young people service, Forensic, Community and Primary Care visit our website humber.nhs.uk/Services
You'll join our team of over 3600 colleagues that work together across our wide geography and specialities to change lives daily. We're extremely proud of our Trust community, knowing you can expect to receive a warm welcome and all the support you'll need from your new team to get you started.
We recognise the positive value of diversity and promotes equality whilst challenging discrimination. We welcome and encourage job applications from people of all backgrounds.
Job description
Job responsibilities
For further information with regard to this vacancy please see the attached Job Description and Person Specification
Job description
Job responsibilities
For further information with regard to this vacancy please see the attached Job Description and Person Specification
Person Specification
Qualifications & Knowledge
Essential
- Standard Keyboard Skills RSA/OCR 11 or equivalent experience
- To have some knowledge of office procedures, clerical /reception work
Desirable
- Advanced ECDL or RSA/111/OCR
- NVQ2 or equivalent experiential learning
Qualifications
Essential
- GCSEs/O levels English and Maths
Experience
Essential
- Knowledge of IT systems
- Experience of working with the general public
Desirable
- Demonstrable experience of practice and procedures relevant to the area of work
Skills and Compentencies
Essential
- Able to demonstrate inter-personal Communication Skills
- Team Player
- oAbility to demonstrate ethical values and attitudes within a culture of equality and diversity
Person Specification
Qualifications & Knowledge
Essential
- Standard Keyboard Skills RSA/OCR 11 or equivalent experience
- To have some knowledge of office procedures, clerical /reception work
Desirable
- Advanced ECDL or RSA/111/OCR
- NVQ2 or equivalent experiential learning
Qualifications
Essential
- GCSEs/O levels English and Maths
Experience
Essential
- Knowledge of IT systems
- Experience of working with the general public
Desirable
- Demonstrable experience of practice and procedures relevant to the area of work
Skills and Compentencies
Essential
- Able to demonstrate inter-personal Communication Skills
- Team Player
- oAbility to demonstrate ethical values and attitudes within a culture of equality and diversity
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
