Job responsibilities
JOB DESCRIPTIONJob Title: Senior Management AccountantDivision/Department: Financial Management & ContractingResponsible to: Finance Manager/Senior Finance Manager (depending on area)Accountable to: Head of FinanceBand: 6Hours: 37.50Location: Northwick Park HospitalIn order to meet the needs of the Trusts services you may be requiredfrom time to time to work at different locations to your normal place ofwork.JOB SUMMARYThe post holder will be responsible for providing a proactive management accounting service to the Trusts Surgery division or women, children, cancer and clinical support services. This includes working closely with Senior Managers and Clinicians within the Trust, advising on financial issues and dealing with complex financial matters andenquiries.The Senior Management Accountant will be expected to produce monthly budget statements fromthe ledger in accordance with the Trust reporting timetables and high quality financial reports andanalyses, including non-financial data that identifies and explains directorate variances and trends.They will be expected to be a financial expert for the areas they are responsible, advising non financial colleagues with business cases, long term planning and complex financial analysis tosupport operational decision making. They will be able to act autonomously.They will support the finance manager with the directorates annual budget setting, regular budgetholder meetings and preparing forecasts and performance reports. On occasion you may be askedto formally deputise for the Finance Manager or Senior Finance Manager in your area.The post holder is expected to ensure a customer focused service is delivered to the divisions andprovide technical finance support to non-finance colleagues.2STRUCTUREKEY RESPONSIBILITIES To generate and produce monthly divisional budget statements and financial reports inaccordance with the Trusts agreed timetables and departmental policies and procedures. To investigate variances from plan by interrogating the Trusts financial systems, tosummarise and report on these in monthly divisional performance narratives. To ensurethat effective monitoring processes are maintained to minimise variances. To support the Budget Holders by analysing trends and identifying potential and actualvariances through enhanced reporting techniques. You will work with budget holders tounderstand the detailed makeup, and drivers, of their respective financial position and usethis knowledge to provide bespoke support and advice to development robust forecasts. Responsible for all journals, virements, commitments, recharges to and from NHS and nonNHS organisations, and other adjustments to ensure the completeness and accuracy of thedivisions financial statements. Monitor processes in the specified divisions to ensure financial controls and adherence toTrust Financial Policies, including SFIs, are applied to the division for both expenditure andestablishment. To meet regularly with Budget Holders and to provide information and analysis to ensurethat financial balance is achieved. This will include supporting the Budget Holder inidentifying potential cost improvements within their service, providing the financial supportand expertise for any service development bids that are put forward and where appropriateproviding support for negotiations with external agencies. To support communication between them and other departments within the FinanceDirectorate. To oversee the preparation and maintain the staff registers from the payroll data andinformation and verify these to planned establishment and pay costs. To ensure that TrustHead of FinanceFinance Manager/SeniorFinance ManagerSenior ManagementAccountant3procedures are followed for completion of staff change forms and payroll amendments. To assist in ensuring that all income sources are utilised and income agreements for SLAs,salary recharges, etc. are signed off in accordance with Trust policy and timetables. To assist the Finance Manager with detailed costings for proposed Divisional developmentsincluding capital bids. To ensure that a customer focused service of the highest possible standard is delivered tothe Trust including resolving queries from Budget Holders and Managers, in a timelymanner with minimum supervision. Supervise management accountant staff within the divisional financial managementfunction, ensuring staff are able to meet deadlines and achieve objectives. To undertake any other duties commensurate with the role as directed by the Head ofFinance, Senior/Finance Manager, or ADFM & P. This will encompass cover for othermanagement accountants, routine trust wide tasks and ad-hoc projects.Service Development & Improvement To plan workload to ensure weekly, monthly, quarterly and annual financial timetables aremet. Make recommendations on improving financial control within the division and, if approved,to carry out the implementation and monitoring of the new practice. To take a proactiveapproach to risk management and be responsible for flagging perceived risks within thedivision accordingly. Recommend improvements and changes to working practices within the Finance Division. To undertake surveys or audits as necessary to own work. Designs and conducts audits toimprove financial and accounting services. To seek out feedback from your service leads tobetter understand how your team is perceived and where change may be needed tomaintain quality. Continuously improves and develop the finance team customer focused service to thedivisions, ensuring that at all times the team is striving to achieve the highest levels ofperformance for customer service.4ADDITIONAL RESPONSIBILITIESINFORMATION GOVERNANCEAll NHS workers must abide at all times by the Confidentiality: NHS Code of Practice documentissued by the Department of Health, and follow the relevant confidentiality and privacy policiesspecifically adopted by the Trust. Information relating to patients, employees and business ofthe Trust must be treated in the strictest confidence and under no circumstances should suchinformation is discussed with any unauthorised person(s) or organisations. All informationcollected, stored and used must be done so in compliance with the Data Protection Act, theFreedom of Information Act (2000) and all relevant Trust Policy. Breaches of confidentiality orinformation governance protocol may lead to disciplinary action.INFORMATION SECURITYAll staff must adhere to the requirements of the Trusts Information Security Policy, which coversthe deployment and use of all of the Trusts electronic information systems (i.e. all computers,peripheral equipment, software and data). In serious cases, failure to comply with the Policymay result in disciplinary action and could also result in a criminal offence.HEALTH AND SAFETY AT WORK Act (1974)You are required to take reasonable care for your health, safety and welfare and that of otherpeople who may be affected by your actions or omissions. These responsibilities apply at alltimes whilst you are at work or on duty and apply to all Trust premises and also whilst working inthe community or on any other Trust business.EQUAL OPPORTUNITIES AND EQUALITIES LEGISLATIONIt is the policy of London North West Healthcare NHS Trust that no user of service, present orfuture employee or job applicant receives less favourable treatment on the grounds of their sex,perceived or actual sexual orientation, marital status, race, religion or belief, age, creed, colour,nationality, national origin, ethnic origin, or disability, or on the grounds of their association withsomeone in one of these groups; nor is disadvantaged by any conditions or requirements whichcannot be shown to be justified.PATIENT & PUBLIC INVOLVEMENTSection 11 of the Health & Social Care Act 2001, places a duty on NHS organisations to involveand consult patients, the public and other stakeholders in the planning and ongoingdevelopment of services. It is the responsibility of each member of staff, clinical and non-clinicalto appropriately involve and consult patients, the public and other stakeholders.RISK MANAGEMENTYou are required to contribute to the control of risk and use the incident reporting system to alertthe Trust of incidents or near misses that may compromise the quality of services.CORPORATE / CLINICAL GOVERNANCEIt is the duty of every employee to fulfil their individual clinical governance responsibilities andtheir expected contribution to ensuring that the Trust complies with benchmarked standards forquality of clinical care.INFECTION CONTROL AND HOSPITAL-ACQUIRED INFECTIONInfection Control is everyones responsibility. All staff, both clinical and non-clinical, are requiredto adhere to the Trusts Infection Prevention and Control Policies and make every effort tomaintain high standards to infection control at all times thereby reducing the burden of5Healthcare Associated Infections including MRSA. In particular all staff have the following keyresponsibilities: Staff must wash their hands or use alcohol hand rub on entry to or exit from all clinicalareas and between each patient contact. Staff members have a duty to attend infection control training provided for them by theTrust. Staff members who develop an infection that may be transmissible to patients have aduty to contact Occupational Health.
