Job summary
The post holder is responsible for ensuring that financial documents are uploaded and processed in accordance with agreed principles and in a timely manner.
They will deal with all queries from internal and external stakeholders in respect of the supplier accounts.
The post holder is also required to ensure that the department daily performance targets are met which includes prompt action on all reports received from the AP Manager and also via the automated system.
They provide a key customer service function, analysing and investigating financial queries to identify errors and discrepancies. They should resolve problems in a professional and timely way, via various communication modes.
Main duties of the job
o Sort through post on a daily basis for processing, ensuring that invoices are placed onto the relevant trays for processing and scanning.o To scan, upload and process all suppliers' invoices and other financialdocumentations in a timely manner and ensuring that the data captured isreviewed before acceptanceo To ensure that the database is up to date with the relevant information and communications captured on the systemo To ensure that thorough compliance checks are carried out prior to finalprocessing of invoices for payment in accordance with the Trust's Standing Financial Instructionso To maintain regular contact with Budget Holders and ensure that invoicesare authorised in a timely manner to help meet payment targetso Ensure that all supplier communications received individually and to thecentral mailbox are dealt with promptly on a daily basiso Ensuring that work is dealt by priority as directed by the Accounts Payable Manager to ensure that the department's daily targets are met, which includes processing data received via automated daily reportso To ensure that financial data is captured and accurately entered on to thesystems in accordance with audit requirementso To ensure that all supplier statements are reconciled on a regular basisincluding the quarterly statements, as required for statutory reportingo Responsible for performing calculations on invoices received, in respect of VAT, discounts and numerical accuracy.
About us
London North West University Healthcare NHS Trust (LNWH) cares for the people of Brent, Ealing, Harrow and beyond.
Our team of more than 8,200 clinical and support staff serve a diverse population of almost one million people.
We run major acute services at:
- Northwick Park Hospital: home to one of the busiest emergency departments (A&E) in the country. The hospital provides a full range of services including the country's top-rated hyper-acute stroke unit and one of only three hyper-acute rehabilitation units in the UK
- St Mark's Hospital: an internationally renowned specialist centre for bowel disease
- Ealing Hospital: a busy district general hospital providing a range of clinical services, as well as 24/7 emergency department and urgent care centre, and specialist care at Meadow House Hospice
- Central Middlesex Hospital: our planned care site, hosting a range of surgical and outpatient services and collocated with an urgent care centre.
We are a university teaching NHS trust, in recognition of the important role we play in training clinicians of the future and bringing the benefits of research to the public.
Job description
Job responsibilities
Sort through post on a daily basis for processing, ensuring that invoices are placed onto the relevant trays for processing and scanning. To scan, upload and process all suppliers invoices and other financialdocumentations in a timely manner and ensuring that the data captured isreviewed before acceptance To ensure that the database is up to date with the relevant information and communications captured on the system To ensure that thorough compliance checks are carried out prior to finalprocessing of invoices for payment in accordance with the Trusts Standing Financial Instructions To maintain regular contact with Budget Holders and ensure that invoicesare authorised in a timely manner to help meet payment targets Ensure that all supplier communications received individually and to thecentral mailbox are dealt with promptly on a daily basis Ensuring that work is dealt by priority as directed by the Accounts Payable Manager to ensure that the departments daily targets are met, which includes processing data received via automated daily reports To ensure that financial data is captured and accurately entered on to thesystems in accordance with audit requirements To ensure that all supplier statements are reconciled on a regular basisincluding the quarterly statements, as required for statutory reporting Adapting to changes that are brought in to streamline processes Comply with all department internal procedures and policies Responsible for performing calculations on invoices received, in respect of VAT, discounts and numerical accuracy. To provide information to managers and colleagues as required. Complexqueries from suppliers and staff that cannot be resolved initially should beescalated to the Accounts Payable Team Leader and/or Manager asrequired ensuring the necessary information is provided. To understand and apply VAT rules to invoicing processing, ensuringregular training is attended to ensure the latest knowledge is applied. To process goods received notes to ensure that they correspond to therelevant invoices and orders, and dealing with any issues that may arise. To assist with Audits being conducted by providing documents requestedby the auditor in a timely manner. To deal with all supplier queries, ensuring these are investigated andresponded to in a timely and professional manner. Carry out general office duties such as scanning, photocopying, filling, ordering of stationery and reporting issues to the estates department Maintain all electronic and paper-based filing systems appropriately, regularly taking action to rectify issues with mis-filing or inadequate labelling of documentation. Participate in filing systems reviews / overhauls and large-scale scanning projects as and when required. Carry any out other ad hoc duties as directed by the Accounts PayableTeam Leader / Manager
Job description
Job responsibilities
Sort through post on a daily basis for processing, ensuring that invoices are placed onto the relevant trays for processing and scanning. To scan, upload and process all suppliers invoices and other financialdocumentations in a timely manner and ensuring that the data captured isreviewed before acceptance To ensure that the database is up to date with the relevant information and communications captured on the system To ensure that thorough compliance checks are carried out prior to finalprocessing of invoices for payment in accordance with the Trusts Standing Financial Instructions To maintain regular contact with Budget Holders and ensure that invoicesare authorised in a timely manner to help meet payment targets Ensure that all supplier communications received individually and to thecentral mailbox are dealt with promptly on a daily basis Ensuring that work is dealt by priority as directed by the Accounts Payable Manager to ensure that the departments daily targets are met, which includes processing data received via automated daily reports To ensure that financial data is captured and accurately entered on to thesystems in accordance with audit requirements To ensure that all supplier statements are reconciled on a regular basisincluding the quarterly statements, as required for statutory reporting Adapting to changes that are brought in to streamline processes Comply with all department internal procedures and policies Responsible for performing calculations on invoices received, in respect of VAT, discounts and numerical accuracy. To provide information to managers and colleagues as required. Complexqueries from suppliers and staff that cannot be resolved initially should beescalated to the Accounts Payable Team Leader and/or Manager asrequired ensuring the necessary information is provided. To understand and apply VAT rules to invoicing processing, ensuringregular training is attended to ensure the latest knowledge is applied. To process goods received notes to ensure that they correspond to therelevant invoices and orders, and dealing with any issues that may arise. To assist with Audits being conducted by providing documents requestedby the auditor in a timely manner. To deal with all supplier queries, ensuring these are investigated andresponded to in a timely and professional manner. Carry out general office duties such as scanning, photocopying, filling, ordering of stationery and reporting issues to the estates department Maintain all electronic and paper-based filing systems appropriately, regularly taking action to rectify issues with mis-filing or inadequate labelling of documentation. Participate in filing systems reviews / overhauls and large-scale scanning projects as and when required. Carry any out other ad hoc duties as directed by the Accounts PayableTeam Leader / Manager
Person Specification
TRAC
Essential
- Accounts Payable experience
- Customer service / teamwork
- Time management / multi tasking
- Microsoft knowledge and experience (Excel, Word and Outlook)
- Experience working in an office
- Excellent communication abilities
- Attention to detail
Desirable
- Finance experience
- Knowledge of Efinancials
- 2 year's experience working in an office
Qualifications
Essential
- GCSC minimum A-C in English and Maths
Desirable
- 2 years Accounts Payable experience
Face to face
Essential
- Accounts Payable experience
- Customer service / teamwork
- Time management / multi tasking
- Microsoft knowledge and experience (Excel, Word and Outlook)
- Experience working in an office
- Excellent communication abilities
- Attention to detail
Desirable
- Finance experience
- Knowledge of Efinancials
- 2 year's experience working in an office
Person Specification
TRAC
Essential
- Accounts Payable experience
- Customer service / teamwork
- Time management / multi tasking
- Microsoft knowledge and experience (Excel, Word and Outlook)
- Experience working in an office
- Excellent communication abilities
- Attention to detail
Desirable
- Finance experience
- Knowledge of Efinancials
- 2 year's experience working in an office
Qualifications
Essential
- GCSC minimum A-C in English and Maths
Desirable
- 2 years Accounts Payable experience
Face to face
Essential
- Accounts Payable experience
- Customer service / teamwork
- Time management / multi tasking
- Microsoft knowledge and experience (Excel, Word and Outlook)
- Experience working in an office
- Excellent communication abilities
- Attention to detail
Desirable
- Finance experience
- Knowledge of Efinancials
- 2 year's experience working in an office
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
