Job summary
Job Title:
Medical Recruitment Advisor
Band:
5
Hours:
37.5
Department:
People & OD
Location:
Blue Star House, Brixton, London, SW9 9SP
Reports to:
Temporary Staffing Manager
Accountable To:
Associate Director of People & OD
This Band 5 role provides high quality, end-to-end recruitment support for substantive and fixed-term Consultants, SAS and Clinical Fellow post, including Royal College approvals, AAC (approved appointment committee) coordination, TRAC workflow, vacancy control processes (VCP), workforce data cleansing, and payroll alignment. This is a 1.0 WTE role providing support to all Associate Medical Directors Trust-wide.
A central purpose of this role is to proactively drive and sustain reductions in agency spend. The post-holder is expected not only to deliver immediate reductions, but also to embed practices that ensure the organisation continues to realise the long-term financial and operational benefits of consistently lowering agency reliance.
Main duties of the job
To co-ordinate and administer the rotation of all medical staff joining the Trust. To prepare and issue all employment documents for new starter trainee doctors including appointment letters, work schedules and contracts of employment. Provide basic HR advice to all grades of doctors who join the Trust including Locally Employed Doctors
About us
We are committed to ensuring our staff get the most out of their benefits package and understand the importance of a healthy work life balance. There is an extensive range of excellent benefits for you and your family. We want you to feel like you are part of a close-knit team at SLaM. It's important to us that you feel valued and appreciated and that is why we have a comprehensive benefits package on offer.
Some of our benefits are highlighted here:
- Generous pay, pensions, and leave,we offer a comprehensive pay, pensions and leave package, which is dependent on the role and length of service.
- Work life balance,flexible working and supporting a range of flexible options, such as: part-time working and job sharing.
- Career development,there are plenty of opportunities to progress your career and we support your development through a number of programmes such as leadership, mentoring, coaching, positive people management, collective leadership, and other talent programmes
- Car lease,our staff benefit from competitive deals to lease car
Job description
Job responsibilities
Key Responsibilities:
- Substantive & Fixed Term Recruitment Management
- Manage end-to-end recruitment for substantive and fixed-term Consultant, SAS and Clinical Fellow posts.
- Draft, edit and quality check job descriptions and adverts in line with Royal College requirements for Consultant and SAS posts.
- Submit job descriptions for Royal College approval and track progress.
- Consistently prioritise in recruiting in line with the KPIS for vacancies covered by agency locums.
- To monitor and challenge Directorates on any ongoing reliance on agency staffing where a vacancy exists without a defined and credible exit plan..
- Ensure all vacancy submissions to the VCP are completed promptly and contain accurate, highquality information
- Provide weekly updates outlining the progress and timelines of vacancies moving toward ending agency usage, including the identification of any outliers and an analysis of factors contributing to delays in transitioning posts from agency to substantive recruitment
- Ensure extendednotice hire information is provided to agencies in accordance with framework requirements when facilitating the agencytosubstantive conversion process
- To monitor agency locums in post for eight weeks or more and understand long-term plans of the role they are covering to scope moving individuals to fixed term contracts
2.Coordination of Advisory Appointment Committees (AACs) for Consultant Posts
- Arrange AACs on behalf of all AMDs, including confirming panel membership, scheduling, preparing documentation and ensuring governance requirements are met.
- Ensure all pre-AAC checks, including professional GMC registration and right-to-work verification, are completed before panel.
- Act as the primary point of contact for AAC logistics, panel queries and candidate communication.
- TRAC Management & Recruitment Administration
- Manage and monitor the full TRAC workflow and documentation.
- Identify delays, escalate issues and ensure timely recruitment progression.
- Ensure completion of NHS Employment Check Standards.
- Support payroll processes including starters and leavers.
- Arrange full interview logistics including room bookings, diary co-ordination, panel availability, calendar invites and set-up for virtual or in-person interviews.
- Medical Workforce Data Quality
- Maintain borough level Doctors lists for substantive and fixed-term roles.
- Ensure accuracy of position numbers, cost centres and vacancy status.
- Conduct data cleansing to ensure accuracy of position numbers, cost centres and vacancy status.
- Reconcile data across ESR, TRAC and local workforce lists.
- Workforce Intelligence & Reporting
- Produce workforce reports and recruitment dashboards.
- Provide vacancy insights and highlight risk areas.
- Support AMDs and P&O Business Partners with accurate recruitment intelligence.
- Stakeholder Relationships & Communication
- Build strong, working relationships with AMDs, operational managers and Medical HR.
- Provide guidance on recruitment standards and processes.
- Deliver TRAC and recruitment training as needed.
- Respond promptly and professionally to queries from candidates, medical managers and external stakeholders.
- Compliance & Governance
- Ensure recruitment processes meet NHS Employment Check Standards, GMC requirements, Royal College protocols and internal governance.
- Maintain confidentiality and always follow data protection.
- Support audits, compliance reviews and ongoing improvement of recruitment processes.
- Additional Duties
- Provide cross-cover duties as appropriate to the banding and required by service need.
- Assist with Job Description drafting and formatting.
- Undertake project work and attend relevant meetings.
Job description
Job responsibilities
Key Responsibilities:
- Substantive & Fixed Term Recruitment Management
- Manage end-to-end recruitment for substantive and fixed-term Consultant, SAS and Clinical Fellow posts.
- Draft, edit and quality check job descriptions and adverts in line with Royal College requirements for Consultant and SAS posts.
- Submit job descriptions for Royal College approval and track progress.
- Consistently prioritise in recruiting in line with the KPIS for vacancies covered by agency locums.
- To monitor and challenge Directorates on any ongoing reliance on agency staffing where a vacancy exists without a defined and credible exit plan..
- Ensure all vacancy submissions to the VCP are completed promptly and contain accurate, highquality information
- Provide weekly updates outlining the progress and timelines of vacancies moving toward ending agency usage, including the identification of any outliers and an analysis of factors contributing to delays in transitioning posts from agency to substantive recruitment
- Ensure extendednotice hire information is provided to agencies in accordance with framework requirements when facilitating the agencytosubstantive conversion process
- To monitor agency locums in post for eight weeks or more and understand long-term plans of the role they are covering to scope moving individuals to fixed term contracts
2.Coordination of Advisory Appointment Committees (AACs) for Consultant Posts
- Arrange AACs on behalf of all AMDs, including confirming panel membership, scheduling, preparing documentation and ensuring governance requirements are met.
- Ensure all pre-AAC checks, including professional GMC registration and right-to-work verification, are completed before panel.
- Act as the primary point of contact for AAC logistics, panel queries and candidate communication.
- TRAC Management & Recruitment Administration
- Manage and monitor the full TRAC workflow and documentation.
- Identify delays, escalate issues and ensure timely recruitment progression.
- Ensure completion of NHS Employment Check Standards.
- Support payroll processes including starters and leavers.
- Arrange full interview logistics including room bookings, diary co-ordination, panel availability, calendar invites and set-up for virtual or in-person interviews.
- Medical Workforce Data Quality
- Maintain borough level Doctors lists for substantive and fixed-term roles.
- Ensure accuracy of position numbers, cost centres and vacancy status.
- Conduct data cleansing to ensure accuracy of position numbers, cost centres and vacancy status.
- Reconcile data across ESR, TRAC and local workforce lists.
- Workforce Intelligence & Reporting
- Produce workforce reports and recruitment dashboards.
- Provide vacancy insights and highlight risk areas.
- Support AMDs and P&O Business Partners with accurate recruitment intelligence.
- Stakeholder Relationships & Communication
- Build strong, working relationships with AMDs, operational managers and Medical HR.
- Provide guidance on recruitment standards and processes.
- Deliver TRAC and recruitment training as needed.
- Respond promptly and professionally to queries from candidates, medical managers and external stakeholders.
- Compliance & Governance
- Ensure recruitment processes meet NHS Employment Check Standards, GMC requirements, Royal College protocols and internal governance.
- Maintain confidentiality and always follow data protection.
- Support audits, compliance reviews and ongoing improvement of recruitment processes.
- Additional Duties
- Provide cross-cover duties as appropriate to the banding and required by service need.
- Assist with Job Description drafting and formatting.
- Undertake project work and attend relevant meetings.
Person Specification
Education and Qualification
Essential
- Educated to A-level/NVQ$ or equivalent experience in HR, recruitment or administration.
Desirable
- Membership of Chartered Institute of Personnel and Development
- HR, Business Administration or related qualification.
Knowledge and Experience
Essential
- Experience delivering recruitment administration within the NHS or another large, complex organisation
- Experience managing end-to-end recruitment workflows
Desirable
- Experience working in Medical Workforce or medical recruitment
- Understanding of Consultants, SAS and Clinical Fellows recruitment pathways and Royal College processes
Skills and Competencies
Essential
- Excellent administrative skills, and high attention to detail.
- Analytical ability to identify data discrepancies and produce reports.
Desirable
- Ability to deliver training on recruitment systems and processes.
- Experience working with senior stakeholders
Person Specification
Education and Qualification
Essential
- Educated to A-level/NVQ$ or equivalent experience in HR, recruitment or administration.
Desirable
- Membership of Chartered Institute of Personnel and Development
- HR, Business Administration or related qualification.
Knowledge and Experience
Essential
- Experience delivering recruitment administration within the NHS or another large, complex organisation
- Experience managing end-to-end recruitment workflows
Desirable
- Experience working in Medical Workforce or medical recruitment
- Understanding of Consultants, SAS and Clinical Fellows recruitment pathways and Royal College processes
Skills and Competencies
Essential
- Excellent administrative skills, and high attention to detail.
- Analytical ability to identify data discrepancies and produce reports.
Desirable
- Ability to deliver training on recruitment systems and processes.
- Experience working with senior stakeholders
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
