Job summary
The post holder has responsibilities relating to the procurement of medicines within the South London and Maudsley NHS Trusts and partners.To ensure that patients in the trust have access to all the medicines they need in the most appropriate presentation by a robust, effective and efficient patient orientated supply chain.To oversee the management of pharmacy digital systems, including daily operations, coordination with the trust's digital services, and collaboration as a member of the ePMA Pharmacy TeamTo produce financial data pertaining to medicines procurement and usage, coordinate with the Pharmacy Finance Manager and assist in financial planning and forecasting for the pharmacy department.
Main duties of the job
To observe the provisions of and adhere to the relevant Trust Policies and Procedures.
To undertake any other duties deemed appropriate to the post or as directed by the Director of Pharmacy
Take responsibility for their own personal development and education and the development of a Personal Development Plan.
Carry out regular appraisals for staff, ensuring business goals are clearly communicated and linked to objectives.
Review training and development of all staff, so all staff have a personal development plan and support staff in reaching their full potential through the appraisal process.
About us
South London and Maudsley NHS Foundation Trust (SLaM) provide the widest range of NHS mental health services in the UK as well as substance misuse services for people who are addicted to drugs and alcohol. We work closely with the Institute of Psychiatry, Psychology and Neuroscience (IoPPN), King's College London and are part of King's Health Partners Academic Health Sciences Centre. There are very few organisations in the world that have such wide-ranging capabilities working with mental illness. Our scope is unique because it is built on three major foundations: care and treatment, science and research, and training.SLaM employ around 5000 staff and serve a local population of 1.1 million people. We have more than 230 services including inpatient wards, outpatient and community services. Currently, provide inpatient care for approximately 5,300 people each year and treat more than 45,000 patients in the community in Croydon, Lambeth, Lewisham and Southwark; as well as substance misuse services for residents of Bexley, Bromley and Greenwich.In addition, our working relationship with King's Health Partners allows those working at the Trust to get involved in academic research.
Job description
Job responsibilities
To be responsible for Pharmacy Medicines Supply Services that include procurement, ordering, invoicing, storage and distribution and pharmacy ward top up service and be responsible for overseeing the stock control within the Pharmacy Department for all three SLAM pharmacy sites. To ensure procurement practices are in line with National, Regional and local standards To advise on the availability of unlicensed medicines for patients where they are deemed necessary and are appropriately sourced. To liaise the Director of Pharmacy in managing medicines purchasing contracts and strategies and to represent the Director of Pharmacy at purchasing consortia and procurement meetings To be responsible for handling quality issues arising from, or implicated in, the supply of stock medicines and to develop standards for the Medicines Supply Services and methods of monitoring the set standards To be responsible for ensuring the development and maintenance of cost-effective procurement strategies, through negotiations with manufacturers and collaboration with other NHS organisations, as appropriate. To develop appropriate business cases for the development of the Pharmacy Medicines Supply Services in line with NHS priorities. To liaise with the Director of Pharmacy or deputy Senior Pharmacy operations Manager, Principal Pharmacists Governance, Formulary & Medicine Information and other senior members of the Pharmacy Department to ensure the safe cost-effective purchasing of medicines Responsible for organising and maintaining stock control methods on a rolling basis within all areas of the Pharmacy Department in liaison with other managers across the three SLAM pharmacy sites To manage the organisation of checking and verification of stock levels for audit purpose, for all stock areas of the Pharmacy Department. To attend regional and national meetings to develop best practice and to have input into regional strategy for providing Pharmacy and Purchasing services. To negotiate with medical representatives and contract managers of pharmaceutical companies to ensure best prices for pharmaceuticals and adequate supply arrangements To ensure regular updating of knowledge and practice by self-directed learning and the attendance at such courses as may be of benefit to the service To be responsible for managing trusts BOC accounts and ensure orders are placed in timely manner to avoid emergency delivery charges To ensure controlled stationary are ordered and maintained following the guidelines
To act as Computing Systems Manager for the Pharmacy departments within the Trust To provide advice and training to staff using the Pharmacy Computer Systems Contribute to the development and implementation of pharmacy IT policies and to clinical areas. Provide Quality Assurance for new developments to ensure technical compatibility and user satisfaction To maintain liaison and communication with all users of pharmacy IT Services Analyse complex pharmacy IT problems clearly across the three sites identifying the key objectives of each process and the key controls. Understand a wide range of pharmacy services and synthesise this into effective Digital Solutions Identify innovative and effective solutions taking account of the latest opportunities offered by developments in computer technology and the latest best practice. Promote the strategic and operational requirements of pharmacy IT systems as a department and as determined by the Trust To be a part of team act as an interface and point of contact between Pharmacy and the EPMA teams Responsible for communicating a clear strategic direction to all pharmacy staff involved in using the Pharmacy Digital Systems To maintain EPMA and pharmacy IT systems Standard Operating Procedures
To be responsible for managing pharmacy procurement, stores and IT services team. To be responsible to carry out annual appraisals, Personal Development Plans and setting up the objectives for pharmacy procurement, stores and IT team members. To devise and arrange the delivery of Education and Training programs for pharmacy staff as appropriate. To act as a practice supervisor (PS) for Pre-Registration pharmacy technicians (PTPTs) and ATOs undertaking the apprenticeship/training. To participate in the recruitment and selection of pharmacy staff, as appropriate
To interpret and advise the Trust on contract expenditure, savings and contract variance. To provide benchmarking information via Pharmex and Exend. To establish and maintain procedures for the preparation of reports on pharmaceutical stock holding and expenditure To support Pharmacists in Clinical Audit and Drug Use Reviews by the provision of computerised drug usage and costing information To respond to the Trusts FOI requests in timely manner and provide required information using pharmacy stock control systems software Produce detailed reports and specific documents as required by finance To arrange annual stock holding across the three sites and provide the relevant reports to finance To ensure drug invoices and credits are processed and paid to the suppliers in timely manner Regularly review and update invoices process to comply with trusts finance requirements Authorise pharmacy invoices on finance SHARE software
To initiate and support Research and Development initiatives designed to develop procurement practice, supply chain management or e-commerce. To directly audit or assist the Trust with self-audit of pharmacy procurement arrangements To develop key performance indicators for procurement. To liaise with clinical users of the system to obtain constructive feedback and detailed requirements for system improvement
Job description
Job responsibilities
To be responsible for Pharmacy Medicines Supply Services that include procurement, ordering, invoicing, storage and distribution and pharmacy ward top up service and be responsible for overseeing the stock control within the Pharmacy Department for all three SLAM pharmacy sites. To ensure procurement practices are in line with National, Regional and local standards To advise on the availability of unlicensed medicines for patients where they are deemed necessary and are appropriately sourced. To liaise the Director of Pharmacy in managing medicines purchasing contracts and strategies and to represent the Director of Pharmacy at purchasing consortia and procurement meetings To be responsible for handling quality issues arising from, or implicated in, the supply of stock medicines and to develop standards for the Medicines Supply Services and methods of monitoring the set standards To be responsible for ensuring the development and maintenance of cost-effective procurement strategies, through negotiations with manufacturers and collaboration with other NHS organisations, as appropriate. To develop appropriate business cases for the development of the Pharmacy Medicines Supply Services in line with NHS priorities. To liaise with the Director of Pharmacy or deputy Senior Pharmacy operations Manager, Principal Pharmacists Governance, Formulary & Medicine Information and other senior members of the Pharmacy Department to ensure the safe cost-effective purchasing of medicines Responsible for organising and maintaining stock control methods on a rolling basis within all areas of the Pharmacy Department in liaison with other managers across the three SLAM pharmacy sites To manage the organisation of checking and verification of stock levels for audit purpose, for all stock areas of the Pharmacy Department. To attend regional and national meetings to develop best practice and to have input into regional strategy for providing Pharmacy and Purchasing services. To negotiate with medical representatives and contract managers of pharmaceutical companies to ensure best prices for pharmaceuticals and adequate supply arrangements To ensure regular updating of knowledge and practice by self-directed learning and the attendance at such courses as may be of benefit to the service To be responsible for managing trusts BOC accounts and ensure orders are placed in timely manner to avoid emergency delivery charges To ensure controlled stationary are ordered and maintained following the guidelines
To act as Computing Systems Manager for the Pharmacy departments within the Trust To provide advice and training to staff using the Pharmacy Computer Systems Contribute to the development and implementation of pharmacy IT policies and to clinical areas. Provide Quality Assurance for new developments to ensure technical compatibility and user satisfaction To maintain liaison and communication with all users of pharmacy IT Services Analyse complex pharmacy IT problems clearly across the three sites identifying the key objectives of each process and the key controls. Understand a wide range of pharmacy services and synthesise this into effective Digital Solutions Identify innovative and effective solutions taking account of the latest opportunities offered by developments in computer technology and the latest best practice. Promote the strategic and operational requirements of pharmacy IT systems as a department and as determined by the Trust To be a part of team act as an interface and point of contact between Pharmacy and the EPMA teams Responsible for communicating a clear strategic direction to all pharmacy staff involved in using the Pharmacy Digital Systems To maintain EPMA and pharmacy IT systems Standard Operating Procedures
To be responsible for managing pharmacy procurement, stores and IT services team. To be responsible to carry out annual appraisals, Personal Development Plans and setting up the objectives for pharmacy procurement, stores and IT team members. To devise and arrange the delivery of Education and Training programs for pharmacy staff as appropriate. To act as a practice supervisor (PS) for Pre-Registration pharmacy technicians (PTPTs) and ATOs undertaking the apprenticeship/training. To participate in the recruitment and selection of pharmacy staff, as appropriate
To interpret and advise the Trust on contract expenditure, savings and contract variance. To provide benchmarking information via Pharmex and Exend. To establish and maintain procedures for the preparation of reports on pharmaceutical stock holding and expenditure To support Pharmacists in Clinical Audit and Drug Use Reviews by the provision of computerised drug usage and costing information To respond to the Trusts FOI requests in timely manner and provide required information using pharmacy stock control systems software Produce detailed reports and specific documents as required by finance To arrange annual stock holding across the three sites and provide the relevant reports to finance To ensure drug invoices and credits are processed and paid to the suppliers in timely manner Regularly review and update invoices process to comply with trusts finance requirements Authorise pharmacy invoices on finance SHARE software
To initiate and support Research and Development initiatives designed to develop procurement practice, supply chain management or e-commerce. To directly audit or assist the Trust with self-audit of pharmacy procurement arrangements To develop key performance indicators for procurement. To liaise with clinical users of the system to obtain constructive feedback and detailed requirements for system improvement
Person Specification
Qualifications
Essential
- NVQ Level 3 Pharmaceutical Sciences or a recognised equivalent
- Registration with the General Pharmaceutical Council (GPhC) as a Pharmacy Technician
Desirable
- Management training
- Procurement qualification (CIPs).
- NVQ Practice Supervisor qualification (PS)
- Member of the Association of Pharmacy Technician (APTUK)
- Accredited Checking Technician (or working towards)
Knowledge
Essential
- Knowledge of NHS and its modernisation plan
- Knowledge of regulations and legislation relevant to pharmaceutical purchasing
- Knowledge of NHS Purchasing systems i.e. Powergate, Wellsky, eProcurement, Crystal reports
- Knowledge and relevant experience of electronic prescribing systems (ePMA) with respect to drug configurations, formulary management and trouble shooting
- Knowledge of EPACT system and ability run reports
- Understanding of stock control, logistical systems and financial systems for medicines
Desirable
- CPD Facilitator
- Knowledge of NVQ and assessment process
Experience
Essential
- Relevant NHS hospital pharmacy experience
- Experience in a similar post
- Experience of managing others
- Experience of liaising with trust finance department and wholesaler finance to resolve disputes
Desirable
- Previous experience of consortia purchasing
- Evidence of project work
Other
Essential
- Demonstrate commitment to career development
- Flexible approach to working practices.
- Confident and enthusiastic
- Knowledge of installing and configuration pharmacy systems
- Able to work under pressure
Person Specification
Qualifications
Essential
- NVQ Level 3 Pharmaceutical Sciences or a recognised equivalent
- Registration with the General Pharmaceutical Council (GPhC) as a Pharmacy Technician
Desirable
- Management training
- Procurement qualification (CIPs).
- NVQ Practice Supervisor qualification (PS)
- Member of the Association of Pharmacy Technician (APTUK)
- Accredited Checking Technician (or working towards)
Knowledge
Essential
- Knowledge of NHS and its modernisation plan
- Knowledge of regulations and legislation relevant to pharmaceutical purchasing
- Knowledge of NHS Purchasing systems i.e. Powergate, Wellsky, eProcurement, Crystal reports
- Knowledge and relevant experience of electronic prescribing systems (ePMA) with respect to drug configurations, formulary management and trouble shooting
- Knowledge of EPACT system and ability run reports
- Understanding of stock control, logistical systems and financial systems for medicines
Desirable
- CPD Facilitator
- Knowledge of NVQ and assessment process
Experience
Essential
- Relevant NHS hospital pharmacy experience
- Experience in a similar post
- Experience of managing others
- Experience of liaising with trust finance department and wholesaler finance to resolve disputes
Desirable
- Previous experience of consortia purchasing
- Evidence of project work
Other
Essential
- Demonstrate commitment to career development
- Flexible approach to working practices.
- Confident and enthusiastic
- Knowledge of installing and configuration pharmacy systems
- Able to work under pressure
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
