Staff Engagement and Events Officer

South London and Maudsley NHS Foundation Trust

The closing date is 20 April 2025

Job summary

The Staff Engagement and Events Officer plays a crucial role in engaging our workforce. The postholder will provide experience of working with staff across clinical and non-clinical areas to drive the Trust's key engagement and culture change programmes and help deliver on the organisation's Strategic Ambition of Building a Culture of Trust Together.

Working alongside other departments including clinical teams, people and organisational development, communications, staff support, staff networks and external stakeholders including Maudsley Charity, they will manage and deliver staff engagement and staff recognition projects across the organisation to support the Trust in the delivery of making South London and Maudsley NHS Foundation Trust a great place to work and improving the organisations overall staff engagement metrics.

The job description and person specification outline the tasks, responsibilities and outcomes required of the role. The job holder will carry out any other duties as mayreasonably be required by their line manager.

Main duties of the job

Staff Engagement - general duties

Change Makers - small grant scheme management

Staff Recognition & Communications

Managerial Responsibilities

Finance

Training and Development

About us

South London and Maudsley offers the widest range of NHS mental health services in the UK. We care for people locally in south east London, nationally and internationally where we work in partnership with a range of stakeholders in the health system, academia, voluntary and commercial sectors.

Date posted

04 April 2025

Pay scheme

Agenda for change

Band

Band 6

Salary

£44,806 to £53,134 a year per annum inclusive of HCAS

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

334-NCL-7109395-TA

Job locations

Maudsley Hospital

Denmark Hill

London

SE5 8AZ

Job description

Job responsibilities

Staff Engagement general duties

To ensure all engagement activity is in line with the Trust's strategy, values and behaviours.

To be responsible for ensuring effective engagement advice and support is given to team leaders, senior managers, and colleagues across the Trust to help deliver the organisations key strategic objectives.

Nurture key relationships and maintain networks internally to support programme goals, working and engaging constructively with internal stakeholders on a range on issues.

To support in organising events that fall under the culture change programmes, including the annual Long Service Awards, Conferences, Staff Awards, Celebrations and Mental Health Promotional Events for example.

To participate in the staff survey working group (or equivalent) supporting the delivery of staff engagement activities prioritised through the staff survey action plan.

To support the organisation through effective information sharing across all available Trust communication channels, working alongside key partners and stakeholders.

To regularly report on staff engagement activities and outcomes through the Trusts governance structures.

To support the effective collation and action planning based on feedback from colleagues across the Trust and to manage the Virtual Suggestion Box.

Physical effort required to move materials from one location to the next to support events, promotional days for example. The postholder will be required to work from frontline settings including inpatient and community sites.

To write, edit, and produce reports and plans for a range of channels and audiences within the organisation, including items for regular staff bulletins and newsletters.

To undertake audits, surveys and utilise other feedback techniques to evaluate the staff engagement function.

To undertake regular visits to frontline teams and services to support staff engagement activities.

To provide support to the development of key staff engagement programmes, including development and delivery of plans and reports.

To facilitate meetings or workshops that include staff from all levels of the organisation, external stakeholders, service users and their families and carers. This will include managing meetings where staff or stakeholders are resistive to change and need to be motivated through a range of mechanisms.

To carry out debriefs following events and activities and ensure any lessons learned are incorporated into future project planning if necessary.

Work closely with project sponsors to ensure they give and receive the support required to enable effective project delivery. This will include the ability for tactful conversations to ensure that project requirements are balanced with those at an executive level.

To work at pace meeting multiple demands, ensuring work is scheduled in and delivered on time.

Change Makers

To work alongside the Maudsley Charity to ensure the successful delivery of Change Makers, a small grants scheme to enable staff of South London and Maudsley NHS Foundation Trust to make a big impact through small new initiatives.

To work with communications colleagues to promote Change Makers bids, and the impact of successful Change Makers projects.

To develop case studies to demonstrate the impact of Change Makers in the organisation.

To regularly report on the Change Makers scheme both internally within SLAM and externally to the Maudsley Charity.

To maintain accurate records of all Change Makers bids and progress

To work with charity colleagues to support the SLAM Change Makers panels to seek agreement on which bids to move forward.

To ensure e-procurement processes are embedded and followed with regular progress reporting in place.

Staff Recognition

To deliver the Trust wide Plaudits process (staff recognition) working with the communications team and Staff Engagement and Events Assistant to promote and deliver the monthly staff recognition scheme.

To work with senior leaders to determine the monthly team and individual winners.

To ensure timely presentation of monthly certificates by executive directors/ senior leaders as per the Plaudits process.

To work with the Datix team on monthly reporting requirements.

To deliver the annual staff awards event and nominations process, working with the Staff Engagement and Events Assistant and wider communications team.

Managerial Responsibilities

To line manage the Staff Engagement and Events Assistant.

Liaising with third parties (such as suppliers) to ensure deliverables are met in a timely manner and within budget.

Finance

To monitor and assess the required financial investment for engagement activities

To commission and brief external suppliers; ensuring that expenditure stays within agreed budget.

To ensure administrative and financial integrity as expected within a public sector organisation following Trust and national guidance.

To complete and submit requests for funding from the Maudsley Charity via their SmartSimple app for all staff engagement projects eligible for funding.

Training and Development

To undertake Mandatory and Statutory training (MAST) as required by Trust Policy
To contribute and commit to undertaking and Performance Appraisal and Development Review (PADR).
To undertake personal development as identified in the PADR.
To introduce new starters to the staff engagement function at corporate inductions. To train colleagues at all levels across the Trust in communication and engagement skills as required.

Job description

Job responsibilities

Staff Engagement general duties

To ensure all engagement activity is in line with the Trust's strategy, values and behaviours.

To be responsible for ensuring effective engagement advice and support is given to team leaders, senior managers, and colleagues across the Trust to help deliver the organisations key strategic objectives.

Nurture key relationships and maintain networks internally to support programme goals, working and engaging constructively with internal stakeholders on a range on issues.

To support in organising events that fall under the culture change programmes, including the annual Long Service Awards, Conferences, Staff Awards, Celebrations and Mental Health Promotional Events for example.

To participate in the staff survey working group (or equivalent) supporting the delivery of staff engagement activities prioritised through the staff survey action plan.

To support the organisation through effective information sharing across all available Trust communication channels, working alongside key partners and stakeholders.

To regularly report on staff engagement activities and outcomes through the Trusts governance structures.

To support the effective collation and action planning based on feedback from colleagues across the Trust and to manage the Virtual Suggestion Box.

Physical effort required to move materials from one location to the next to support events, promotional days for example. The postholder will be required to work from frontline settings including inpatient and community sites.

To write, edit, and produce reports and plans for a range of channels and audiences within the organisation, including items for regular staff bulletins and newsletters.

To undertake audits, surveys and utilise other feedback techniques to evaluate the staff engagement function.

To undertake regular visits to frontline teams and services to support staff engagement activities.

To provide support to the development of key staff engagement programmes, including development and delivery of plans and reports.

To facilitate meetings or workshops that include staff from all levels of the organisation, external stakeholders, service users and their families and carers. This will include managing meetings where staff or stakeholders are resistive to change and need to be motivated through a range of mechanisms.

To carry out debriefs following events and activities and ensure any lessons learned are incorporated into future project planning if necessary.

Work closely with project sponsors to ensure they give and receive the support required to enable effective project delivery. This will include the ability for tactful conversations to ensure that project requirements are balanced with those at an executive level.

To work at pace meeting multiple demands, ensuring work is scheduled in and delivered on time.

Change Makers

To work alongside the Maudsley Charity to ensure the successful delivery of Change Makers, a small grants scheme to enable staff of South London and Maudsley NHS Foundation Trust to make a big impact through small new initiatives.

To work with communications colleagues to promote Change Makers bids, and the impact of successful Change Makers projects.

To develop case studies to demonstrate the impact of Change Makers in the organisation.

To regularly report on the Change Makers scheme both internally within SLAM and externally to the Maudsley Charity.

To maintain accurate records of all Change Makers bids and progress

To work with charity colleagues to support the SLAM Change Makers panels to seek agreement on which bids to move forward.

To ensure e-procurement processes are embedded and followed with regular progress reporting in place.

Staff Recognition

To deliver the Trust wide Plaudits process (staff recognition) working with the communications team and Staff Engagement and Events Assistant to promote and deliver the monthly staff recognition scheme.

To work with senior leaders to determine the monthly team and individual winners.

To ensure timely presentation of monthly certificates by executive directors/ senior leaders as per the Plaudits process.

To work with the Datix team on monthly reporting requirements.

To deliver the annual staff awards event and nominations process, working with the Staff Engagement and Events Assistant and wider communications team.

Managerial Responsibilities

To line manage the Staff Engagement and Events Assistant.

Liaising with third parties (such as suppliers) to ensure deliverables are met in a timely manner and within budget.

Finance

To monitor and assess the required financial investment for engagement activities

To commission and brief external suppliers; ensuring that expenditure stays within agreed budget.

To ensure administrative and financial integrity as expected within a public sector organisation following Trust and national guidance.

To complete and submit requests for funding from the Maudsley Charity via their SmartSimple app for all staff engagement projects eligible for funding.

Training and Development

To undertake Mandatory and Statutory training (MAST) as required by Trust Policy
To contribute and commit to undertaking and Performance Appraisal and Development Review (PADR).
To undertake personal development as identified in the PADR.
To introduce new starters to the staff engagement function at corporate inductions. To train colleagues at all levels across the Trust in communication and engagement skills as required.

Person Specification

shortlisting criteria

Essential

Event management experience
Stakeholder management experience
Communications experience
Budget management experience

Desirable

NHS experience
Lived experience of mental health
Experience of managing grants

Person Specification

shortlisting criteria

Essential

Event management experience
Stakeholder management experience
Communications experience
Budget management experience

Desirable

NHS experience
Lived experience of mental health
Experience of managing grants

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information