Job summary
An opportunity has arisen to join the Central Patient Safety Team as an Administrator. The post holder will assist the Central Investigators, Family Liaison Officer and Team manager with day to day team administrative functions. The post holder will have contact with our operational directorates and external agencies.
Main duties of the job
- Administration
- Scheduling and minuting meetings, including external stakeholders and committees
- Responding to requests for data regarding incidents
- Working closely with directorate colleagues and external stakeholders
- Supporting the team manager, central investigators and family liaison officer
About us
South London and Maudsley NHS Foundation Trust provide the widest range of NHS mental health services in the UK as well as substance misuse services for people who are addicted to drugs and alcohol. We work closely with the Institute of Psychiatry, Psychology and Neuroscience (IoPPN), King's College London and are part of King's Health Partners Academic Health Sciences Centre. There are very few organizations in the world that have such wide-ranging capabilities working with mental illness. Our scope is unique because it is built on three major foundations: care and treatment, science and research, and training.
The Trust employ around 5000 staff and serve a local population of 1.1 million people. We have more than 230 services including inpatient wards, outpatient and community services. Currently, provide inpatient care for approximately 5,300 people each year and treat more than 45,000 patients in the community in Croydon, Lambeth, Lewisham and Southwark; as well as substance misuse services for residents of Bexley, Bromley and Greenwich.
By coming to work at our Trust, you will gain experience of being part of an organisation with a rich history and international reputation in mental health care.
Job description
Job responsibilities
- Providing administrative support to the team and department
- Managing and maintaining accurate records and databases
- Handling telephone calls, emails, and correspondence in a professional manner
- Scheduling and coordinating meetings and appointments
- Assisting with the preparation of reports and presentations
- Processing invoices and expenses
- Ordering and maintaining office supplies and equipment
- Collaborating with other departments and external stakeholders as required
- Following relevant policies, procedures, and guidelines to ensure compliance with regulations and standards.
Job description
Job responsibilities
- Providing administrative support to the team and department
- Managing and maintaining accurate records and databases
- Handling telephone calls, emails, and correspondence in a professional manner
- Scheduling and coordinating meetings and appointments
- Assisting with the preparation of reports and presentations
- Processing invoices and expenses
- Ordering and maintaining office supplies and equipment
- Collaborating with other departments and external stakeholders as required
- Following relevant policies, procedures, and guidelines to ensure compliance with regulations and standards.
Person Specification
Essential
Essential
- Degree, professional qualification or equivalent experience
- Experience of working in an office and supporting senior management
- Experience of supervising and managing staff
Desirable
- Experience of working in the NHS or social care
- Knowledge of datix and ePJS
Person Specification
Essential
Essential
- Degree, professional qualification or equivalent experience
- Experience of working in an office and supporting senior management
- Experience of supervising and managing staff
Desirable
- Experience of working in the NHS or social care
- Knowledge of datix and ePJS
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
