Job summary
We are advertising for an Administrator for a busy inpatient ward based at Lambeth Hospital.
This post is based on Florence Ward and is 1 of 7 inpatient wards on Lambeth Site. You will work within a busy ward-based environment, meeting and greeting patients and visitors. The post will involve supporting the smooth running of the ward, including inputting data to ensure trackers and KPI's are up to date, housekeeping duties and supporting the nursing staff and the ward manager.
Main duties of the job
Meeting and Greeting Visitors / Professionals / Delivery Drivers / Take Away Deliveries
Answering phones & Nursing team calls
Reporting Maintenance issues on Planet Fm
Stock order via Eproc / Viapath
Updating Epjs /discharging patients/ updating patient status
Updating various trackers
Dealing with Subject Access Requests
Digital Services Staff issues, reactivating logins, requesting password resets, printers etc.
Creating Booklets / Printing & Binding
Petty Cash holder
Minute taking
Printing Documents & posters/ Laminating.
Maintaining the Stationery / Clinic room stock cupboard.
Ad hoc duties to support the demands of the service.
About us
We take pride in providing specialist care to our service users where our Trust values and our promise to be caring, kind, polite, prompt, honest, listen and do what I say I'm going to do is at the heart of everything we do.
An opportunity has arisen for an organised, proactive and efficient Ward Administrator to provide comprehensive administrative support for Florence Ward, an Acute Inpatient ward at the Lambeth Hospital. We are looking for somebody who has an administration background within the NHS setting preferably and is also a quick learner.
Good interpersonal written and oral communication skills, exemplary timekeeping and flexible approach to work is required for this post. The person must also have good computer literacy, (Microsoft Word, Excel and Office 365) with theability to meet deadlines and with experience of working in a busy office environment. A good understanding of performance and activity targets as well as in-depth knowledge of ePJS would be desirable.
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Job description
Job responsibilities
Meeting and Greeting Visitors / Professionals / Delivery Drivers / Take Away Deliveries
Answering phones & Nursing team calls
Reporting Maintenance issues on Planet FM
Stock order via Eproc / Viapath
Updating EPJS data base /discharging patients/ updating patient status
Dealing with Subject Access Requests
Managing the ward email distribution list.
Requesting shared drive access for staff
Digital Services Staff issues, reactivating logins, requesting password resets, printers etc.
Taking Business Meeting Minutes.
Printing Documents & posters/ Laminating.
Maintaining the Stationery / Clinic room stock cupboard.
Ordering dry goods and patient meals and keeping an overview of housekeeping.
Ad hoc admin duties
Job description
Job responsibilities
Meeting and Greeting Visitors / Professionals / Delivery Drivers / Take Away Deliveries
Answering phones & Nursing team calls
Reporting Maintenance issues on Planet FM
Stock order via Eproc / Viapath
Updating EPJS data base /discharging patients/ updating patient status
Dealing with Subject Access Requests
Managing the ward email distribution list.
Requesting shared drive access for staff
Digital Services Staff issues, reactivating logins, requesting password resets, printers etc.
Taking Business Meeting Minutes.
Printing Documents & posters/ Laminating.
Maintaining the Stationery / Clinic room stock cupboard.
Ordering dry goods and patient meals and keeping an overview of housekeeping.
Ad hoc admin duties
Person Specification
n/a
Essential
- Admin experience
- Basic knowledge of Microsoft applications (Word / Excel etc.)
Desirable
- Previous mental health working experience
- Previous housekeeping experience
Person Specification
n/a
Essential
- Admin experience
- Basic knowledge of Microsoft applications (Word / Excel etc.)
Desirable
- Previous mental health working experience
- Previous housekeeping experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
