Senior Administrator ( Mental Health)

Job description

Job responsibilities

Support the Mental Health Team by Providing secretarial support using a variety of software packages (primarily MSWord, MSExcel C-NOMIS and SystmOne) to the multi-disciplinary team. Assisting in the daily implementation of management information systems, inputting and extracting data, including but not limited to: cancelled clinic spreadsheet, ACCT spreadsheet, referral spreadsheet. Providing statistical information as required Accurately minute twice weekly MDT meetings; filing appropriately to patient records & logging onto SystmOne. Attending daily morning meetings & up-date referral spreadsheet accordingly. Tracking, co-ordinating & printing the daily Mental Health clinics & upload to the Digital Prison Service database. (PMMs list) Dealing with routine correspondence for internal and external mail, distributing accordingly. Ensuring information received from other agencies is processed in a timely and confidential manner. Liaising with internal and external agencies as required to ensure routine maintenance of equipment and treatment areas is kept up to date. Processing, tracking & receiving orders via SBS Oracle as required. Organizing gate passes & restricted items forms as required by Mental Health Team & external visitors.

Support Senior Management : Specific support to the Head of Healthcare including diary management when required, meeting set up including booking of rooms and ensuring all paperwork is printed and organized. Provide admin support for the senior team as required. Provide admin support, to include concise minute taking, for a range of internal & external healthcare meetings as required. Act as the single point of contact for the central Offender Care team for visits to investigate Significant Incidents, inquest preparation etc. Liaise with clinical teams to ensure that visits are co-ordinated so that visitors can see relevant staff members and have access to appropriate rooms and IT. Support clinical teams in arranging visits from specialist staff to review and/ or assess patients as required. Support the hospital transfer process (mental health) as required. Support preparation for inspection as required.To support the Administration Team in the Duty Room by Responding to requests for Medical Records within set timescales and in line with local processes. If required, understand & be able to o Co-ordinate & book internal/external appointments as required.o Daily back-up of C-Nomis to SystmOneo Duplicating up-coming appointments to the temporary absences listo Liaising with Team Leaders, Security & Cat A Office to complete risk assessments. Maintaining a working relationship with Invision for daily movements

Person Specification

Education and Qualifications

Essential

• Good general education
• 'O' Level or GCSE standard for English and Maths or equivalent

Previous Experience

Essential

• Previous office and administrative experience
• Experience and knowledge of software programmes
• Good standard of written and oral communication

Desirable

• Experience of working within an NHS department or secure settings environment
• Demonstrate ability to communicate with a range of stakeholders
• Experience of working with multi-disciplinary/ multi-agency environments
• Knowledge of GDPR and Information Governance regulations

Skills & Knowledge

Essential

• Ability to develop and maintain high standards of accuracy and attention to detail
• Ability to prioritize and plan workload to meet deadlines and competing demands
• Good organisational skills

Attitudes, aptitudes personal characteristics

Essential

• Willing to develop own skills and knowledge
• Ability to maintain quality in own work
• Able to work alone and as part of a team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Central and North West London NHS Foundation Trust

Address

HMP Woodhill

Tattenhoe Lane

Milton Keynes

MK4 4DA

Employer's website

https://www.cnwl.nhs.uk/work (Opens in a new tab)