Job summary
Central & North West London NHS Foundation Trust is a Top Employer Award Winner & works in partnership to provide responsive & dependable primary care, mental health, intellectual disability & substance misuse services to the diverse & culturally rich communities we serve.
In our quest to deliver patient-focused quality care we are looking to recruit a highly motivated, innovative & enthusiastic Healthcare Administrators to join our forward thinking, friendly & expanding Admin team at HMP Coldingley. By joining our Prisons Health Care Team, you will not only look after the healthcare needs of our patients residing in secure environments, but who also have the opportunity to have a real impact on promoting health & well-being. Our healthcare services work to a 7 day week working model, to ensure our patient's healthcare is managed & maintained to the highest of standards at all times.
We are particularly looking for people with experience of supporting an Integrated Substance Misuse Team (ISMT) who deliver psychosocial interventions, Clinical interventions & accredited treatment programmes for offenders coming into prison that are identified as having a drug or alcohol problem.
Main duties of the job
- Review reports sent by the Drug Treatment Monitoring and engage positively in team meetings and supervision sessions as required by the Data Control Manager.
- To provide efficient and effective administrative support to the Healthcare team comprising primary care, mental health and substance misuse.
- The post holder will be expected to cover a range of administration tasks, which require the exercise of initiative operating within broad guidelines. These require administrative and IT skills
- The post-holder will be expected to work without immediate supervision and to ensure that all duties are carried out to a high standard
The successful applicant may have contact with patients or service users. As an NHS Trust we strongly encourage and support vaccination as this remains the best way to protect yourself, your family, your colleagues and of course patients and service users when working on our healthcare settings.
About us
Central and North West London NHS Foundation Trust offers its staff ongoing career progression through:
- Monthly supervision
- Annual personal development plans/appraisals
- Access to exciting internal and external training opportunities.
Excellent progression through various career pathway opportunities such as but not limited to:
- Preceptorship Programme
- Support and guidance with Revalidation
- Hidden Gem and annual award ceremonies
Excellent staff benefits, our benefit packages are amongst the best in London and include:
- Health and wellbeing services
- Season ticket loans
- Cycle to work scheme
- Relocation package
The trust also values its staff and you are entitled to become a member of MyTrustBenefits. MyTrustBenefits is an online portal for all CNWL staff, as well as their family and friends. It offers over 1400 discounts at hundreds of retailers nationwide. Save money on your weekly food shops, toiletries, cosmetics, cinema, meals out, holidays, travel and entertainment. You can also access free online courses on a variety of topics, professional and personal, ranging from business management, languages, law and teaching.
All of our sites in Surrey offer free use of the onsite leisure facilities and free parking for staff.
Job description
Job responsibilities
Administration and Communication:
- To book internal and external appointments for patients, change and update appointments in line with performance monitoring targets and service policies and procedures.
- To prepare and distribute documents, mainly created using Microsoft office software (letters, memos, reports, discharge summaries, etc) ensuring that all policies and procedures are adhered to.
- To provide a telephone reception service and deal with telephone calls, correspondence and other internal or external agencies in an appropriate and professional manner, using judgement and discretion where necessary and to refer queries as appropriate to relevant members of the clinical team.
Job description
Job responsibilities
Administration and Communication:
- To book internal and external appointments for patients, change and update appointments in line with performance monitoring targets and service policies and procedures.
- To prepare and distribute documents, mainly created using Microsoft office software (letters, memos, reports, discharge summaries, etc) ensuring that all policies and procedures are adhered to.
- To provide a telephone reception service and deal with telephone calls, correspondence and other internal or external agencies in an appropriate and professional manner, using judgement and discretion where necessary and to refer queries as appropriate to relevant members of the clinical team.
Person Specification
Education and Qualifications
Essential
- Educated to GCSE level or higher (grade C or above).
- NVQ Level 2 Administration (or equivalent)
Desirable
- European Computer Driving Licence
- RSA in shorthand/typing
- NVQ Level 3 Administration
Skills & Knowledge
Essential
- A comprehensive working knowledge of the use of Microsoft Office software - Word, Excel and Powerpoint
- Ability to work in a flexible and organised manner, to prioritise and work to deadlines
- Ability to communicate effectively in English in writing
- Confidence to work on own initiative and to consult as needed
- Must be numerate and able to provide statistical data clearly and accurately
- Demonstrate effective organisational ability over a wide range of tasks: e.g. filing, diary management, record keeping, statistics.
- Ability to work positively in a team
- Ability to work under pressure.
- Ability to maintain confidentiality appropriately and understand the issues involved.
- Ability to treat service users with respect and dignity at all times, adopting a culturally sensitive approach, which considers the needs of the whole person
- Able to build constructive relationships with warmth and empathy, using good communication skills.
Desirable
- Knowledge of Client Administration Systems
- Knowledge and understanding of medical terminology
Previous Experience
Essential
- Experience of dealing with members of the public both face to face and on the phone
- Experience of working in health or health related environment
Desirable
- Experience of working with databases
- Substantial experience in administration
- Work within multidisciplinary teams.
Other
Essential
- The post holder must have the ability to understand and implement the equal opportunities policy at a level appropriate to the job.
- Ability to promote anti-discriminatory and anti-racist practices..
Person Specification
Education and Qualifications
Essential
- Educated to GCSE level or higher (grade C or above).
- NVQ Level 2 Administration (or equivalent)
Desirable
- European Computer Driving Licence
- RSA in shorthand/typing
- NVQ Level 3 Administration
Skills & Knowledge
Essential
- A comprehensive working knowledge of the use of Microsoft Office software - Word, Excel and Powerpoint
- Ability to work in a flexible and organised manner, to prioritise and work to deadlines
- Ability to communicate effectively in English in writing
- Confidence to work on own initiative and to consult as needed
- Must be numerate and able to provide statistical data clearly and accurately
- Demonstrate effective organisational ability over a wide range of tasks: e.g. filing, diary management, record keeping, statistics.
- Ability to work positively in a team
- Ability to work under pressure.
- Ability to maintain confidentiality appropriately and understand the issues involved.
- Ability to treat service users with respect and dignity at all times, adopting a culturally sensitive approach, which considers the needs of the whole person
- Able to build constructive relationships with warmth and empathy, using good communication skills.
Desirable
- Knowledge of Client Administration Systems
- Knowledge and understanding of medical terminology
Previous Experience
Essential
- Experience of dealing with members of the public both face to face and on the phone
- Experience of working in health or health related environment
Desirable
- Experience of working with databases
- Substantial experience in administration
- Work within multidisciplinary teams.
Other
Essential
- The post holder must have the ability to understand and implement the equal opportunities policy at a level appropriate to the job.
- Ability to promote anti-discriminatory and anti-racist practices..
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
