Job summary
An exciting opportunity has arisen to provide advanced, high level and quality executive support to the Chief People Officer.
This is a highly demanding role and you will need to possess significant experience in providing executive support at a senior level within a multifaceted organisation. You will need to be a highly motivated, forward thinking individual with extremely strong organisational skills and the ability to use your initiative to manage the varying demands of the role. A strong working knowledge of MS Outlook, Word, Excel and Powerpoint are essential.
The responsibilities are extremely varied and include high level diary management, meeting/event co-ordination, project support and extensive partner/stakeholder liaison. You will have specific responsibility for overseeing the departmental boards ensuring a clear forward plan and agenda, with clear and precise minute taking.
This role would be perfect for an experienced, enthusiastic and energetic individual who possesses a natural ability to plan ahead. It is an exciting but equally challenging role and you will need to be highly organised, confident and articulate.
This is an exciting, fast paced and busy environment. The CPO has an extremely key role within the organisation and the Executive Assistant is required to provide support in every facet of their work.
Main duties of the job
The Executive Assistant provides a high-level administrative position which provides direct support to the CPO . The role works closely with the CPO in order to help execute the organisation's goals. The position supports the CPO's work with the Board of Directors and Executive Board teams, Divisional and Directorate teams and external organisations. The role is instrumental in assessing and implementing executive systems of reporting and administration. The role requires an advanced understanding of the Executives portfolios and other complex areas commensurate with the role of the CPO.
The role is responsible for overseeing and managing the CPO's meetings both internally and externally including the coordination of the forward planner, agendas, papers and taking accurate minutes. The Executive Assistant also monitors and supports junior admin staff within the directorates as required, especially when new in post, and deputises for other Executive Assistants to cover holiday, sickness etc. including for the Chief Executive's EA.
About us
There's a place for you at CNWL.We're passionate about delivering first-class patient-centred, safe and effective care, whether it is in a hospital setting, in a community clinic or in the patient's own home. Patients are at the heart of everything we do.Providingtop quality care depends on our ability to employ the best people. We're always looking torecruit outstanding peoplewho will go the extra mile to support our patients, colleagues, teams and the Trust. With every new employee we're hoping to find our future leaders and we'll support our staff by providing opportunities to develop your career.With adiverse culture and equally diverserange of opportunities across mental health, community services, addictions, eating disorders, learning disabilities and more - whatever stage of your career you're at, there's always a place for you at CNWL.
Job description
Job responsibilities
Act as the first point of contact for the CPO, including managing/screening calls, emails, correspondence and visitors.
Take organisational responsibility of departmental Boards and committees.
High level diary management.
Ensure plans are in place to deliver reports for statutory deadlines and committee cycles for the CPO and all their reports.
Extensive partner/stakeholder liaison and maintenance of relationships at Executive Director level.
For full details see the attached job description
Job description
Job responsibilities
Act as the first point of contact for the CPO, including managing/screening calls, emails, correspondence and visitors.
Take organisational responsibility of departmental Boards and committees.
High level diary management.
Ensure plans are in place to deliver reports for statutory deadlines and committee cycles for the CPO and all their reports.
Extensive partner/stakeholder liaison and maintenance of relationships at Executive Director level.
For full details see the attached job description
Person Specification
EDUCATION AND QUALIFICATIONS
Essential
- Educated to Degree level or equivalent relevant experience
- Evidence of further education degree/diploma level or equivalent relevant experience
PREVIOUS EXPERIENCE
Essential
- Extensive PA experience at director/senior level including experience working either in the NHS or a large complex multi-sited organisation
- Experience of working independently on non routine matters and exercising judgement and decision making skills across the work area
- Experience of full diary management and problem solving
- Experience dealing with people at all levels including external agencies, stakeholders and partners
- Evidence of robust decision making with an ability to act on own initiative and independently
SKILLS, KNOWLEDGE, ABILITIES
Essential
- Ability to take high quality minutes at senior meetings and produce accurate and succinct records of discussion
- Ability to draft complex and sensitive correspondence on behalf of the CPO
- Excellent knowledge of Microsoft Office packages including Outlook, Word, PowerPoint, Excel, Access, Adobe, Project
- Excellent communication skills both verbal and written
- Excellent organisational skills to be able to plan and prioritise workload to meet tight deadlines and deliver agreed objectives within agreed timeframes.
- Knowledge of issues of confidentiality
- Excellent interpersonal and communication skills, creative and confident to be able to build good working relationships within the wider team
Person Specification
EDUCATION AND QUALIFICATIONS
Essential
- Educated to Degree level or equivalent relevant experience
- Evidence of further education degree/diploma level or equivalent relevant experience
PREVIOUS EXPERIENCE
Essential
- Extensive PA experience at director/senior level including experience working either in the NHS or a large complex multi-sited organisation
- Experience of working independently on non routine matters and exercising judgement and decision making skills across the work area
- Experience of full diary management and problem solving
- Experience dealing with people at all levels including external agencies, stakeholders and partners
- Evidence of robust decision making with an ability to act on own initiative and independently
SKILLS, KNOWLEDGE, ABILITIES
Essential
- Ability to take high quality minutes at senior meetings and produce accurate and succinct records of discussion
- Ability to draft complex and sensitive correspondence on behalf of the CPO
- Excellent knowledge of Microsoft Office packages including Outlook, Word, PowerPoint, Excel, Access, Adobe, Project
- Excellent communication skills both verbal and written
- Excellent organisational skills to be able to plan and prioritise workload to meet tight deadlines and deliver agreed objectives within agreed timeframes.
- Knowledge of issues of confidentiality
- Excellent interpersonal and communication skills, creative and confident to be able to build good working relationships within the wider team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
