Project Manager

Job description

Job responsibilities

Main job responsibilities

The post holder will:

• Be responsible for the day to day management of the identified projects across the programme and will be a single point of contact, ensuring delivery against timelines; escalating issues and reporting highlights within the governance process as appropriate.
• Agree tasks and resources required to meet project objectives and manage the project within and according to the agreed budget and timescales. They will need to ensure deadlines are met and work is delivered to a high standard.
• Produce robust and realistic project plans for driving forward transformation initiatives, using appropriate methodology and leading to the implementation of actions and outcomes required to deliver the projects in line with locally agreed timescale.
• Maintain a full and accurate audit trail of key decisions, actions and outputs, including but not limited to risk and issue logs, project/milestone plans, update/highlight reports, and action plans, and make adjustments if targets/deadlines are not met.
• Produce audience-appropriate documents, reports and presentations on a regular basis for meetings, Committees and Boards in accordance with the agreed governance arrangements. They should be open to challenge and opposition, raise awareness, provide training on own project etc.
• Use appropriate software to create and maintain appropriate project documentation including project initiation documents, business cases, project plans, project briefs, risk and issue logs and communication plans
• Work with clinical teams, managers and existing Strategy & Transformation Managers and Service Improvement Managers to develop new ways of working, ensuring that the clinical perspective and clinical staff are central to the work of the projects
• Ensure the patient voice is at the heart of transformation planning and delivery, engaging in co-production from initial scoping discussions all the way through to agreeing evaluation and the desired outcomes of change
• Provide support to relevant Boards, and chair project and or workstream meetings as appropriate. They will also be required to attend programme meetings to provide updates and facilitate discussions to seek key decisions
• Manage internal and external barriers to change
• Effectively identify and manage key stakeholders to enable project delivery
• Interpret and analyse complex information and make decisions on a range of programme issues where there may be more than one course of action
• Required to work collaboratively across the Transformation landscape when other programmes or projects are in a resource intensive period, providing a flexible, varied project support as required

Data & Audit Collection

• To assess baseline performance and monitor progress by developing comprehensive auditing/reporting mechanisms and by analysing existing data
• To collect, disseminate, analyse and present appropriate quantitative and qualitative data, as required. This will include the need to regularly review and maintain an overview of relevant research, best practice, topic specific literature, national updates and benchmarking reports produced by NHS partner organisations

Training & Education

• To develop and deliver training sessions and workshops for service leads and their teams when appropriate
• To plan and support the delivery of project related workshops and events; ensuring that the skills, knowledge base and learning is transferred to appropriate stakeholders

Please refer to the job description for further information.

Person Specification

EDUCATION/ QUALIFICATIONS

Essential

• -Good standard of education (Degree level or equivalent appropriate experience)
• -Formal project management qualification or experience to equivalent level (e.g. PRINCE2)

SKILLS/ABILITIES

Essential

• -Excellent oral and written communication skills
• -Strong analytical skills
• -Ability to prioritise and communicate issues to colleagues
• -Ability to motivate others and negotiate deadlines
• -Ability to build excellent working relationships and work as part of a team
• -Excellent planning and organisational skills, with the ability to prioritise work and manage multiple tasks
• - Demonstrable leadership experience with evidence of affecting change, process redesign and establishing monitoring/evaluation mechanisms within an NHS setting
• - Ability to analyse situations and to provide a resolution
• - Excellent IT skills
• - Excellent planning and organisational skills, with the ability to prioritise work and manage multiple tasks
• - Ability to accurately interpret and present data in appropriate formats
• - Able to work effectively as part of a team
• - Ability to build excellent working relationships and gain respect and confidence of others
• - Ability to exercise judgement when presented with complex problems ensuring that the implications of any decisions are thoroughly considered

Desirable

• Understanding of the existing mental health landscape

Experience

Essential

• -Experience of project management and strategic service development in a complex organisation
• - Knowledge of project management tools and techniques and how to use them effectively
• -Track record of meeting deadlines and delivering objectives in a timely manner
• -Experience of gathering and analysing data from a wide variety of sources and using a variety of software packages
• - Experience of Microsoft Office software
• - Experience of managing change projects
• - Experience of development of training materials, presentations, and awareness programmes

Desirable

• - Good working knowledge of the wider NHS agenda including sound understanding of NHS targets and national initiatives
• - Experience supporting and delivering digital projects within a healthcare setting

OTHER

Essential

• -Ability to work at other sites if requested

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Central and North West London NHS Foundation Trust

Address

The Gordon Hospital

Bloomburg Street

London

SW1V 2RH

Employer's website

https://www.cnwl.nhs.uk/work (Opens in a new tab)