Central and North West London NHS Foundation Trust

Payroll Officer

This job is now closed

Job summary

The job involves providing a quality payroll service to CNWL. In particular the accurate and timely payment of salaries and wages to both weekly and monthly paid staff. The post holder will be expected to deputise for the senior pay clerk and to provide cross-cover during periods of absence of any other pay clerk.

Main duties of the job

To be responsible for the accurate payments of salaries for a large number of staff and to reconcile their own payroll on a monthly and weekly basis.
To be able to solve complex payroll queries on all the above topics.
To be directly responsible for a payroll in all aspects of work such as setting up new starters in accordance with agenda for change or local terms and conditions of service.
To be responsible for consulting staff on non-payments and late payments.
To be able to calculate manual payroll payments involving complex Tax, National Insurance and Pension deductions.
To be directly responsible for all permanent and temporary changes and the setting up of new starters and leavers.

About us

We are a supportive team with a proven track record of developing our colleagues through on the job training, working in partnership with HR colleagues and other training opportunities.

The successful applicant may have contact with patients or service users. As an NHS Trust we strongly encourage and support vaccination as this remains the best way to protect yourself, your family, your colleagues and of course patients and service users when working on our healthcare settings.

Date posted

24 July 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£29,460 to £31,909 a year per annum inc HCAS (pro rata if P/T)

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

333-C-HQ-0700 -A

Job locations

Argo House

180 Kilburn Park Road

Kilburn

NW6 5FA

Job description

Job responsibilities

Please review the attached JD for full information on the role.

To interpret and implement under guidance Whitley Council, Agenda for change and Local terms and conditions of service.
To advise and assist managers on any financial matters involving payroll such as overpayments, changes in hours etc
The post holder must ensure that all staff have a P.45 when they leave and that every financial year all staff receive a P.60 and to be able to explain the importance of these forms.
To provide assistance and advice to staff on a daily basis on delicate issues effecting pay including late payments etc
To be able to reassure any member of staff that there payroll query has been answered fully and correctly and in a clear precise manner.
To be able to identify and investigate any errors or problems on the payroll such as complex pay queries encompassing Tax and overpayments and to have the ability to be able to resolve these issues.
To have the technical skills of speed and accuracy to be able to work to very strict deadlines.
To be responsible for the input of all absence data enabling the creation of a database that is used by the Human Resources department.
To ensure that all the positive returns and bank nurse time sheets on their section are correctly completed and authorised.
To monitor bank nurse time sheets ensuring that nurses are not working over and above the recommended hours of duty under the working time directive and that there are no fraudulent claims, to liaise with the bank nurse manager on a daily basis on these issues.
To organise their own workloads within deadlines and have the ability to prioritise all work.
To maintain and keep up to date medical certificates for all staff.
To reply to letters on a daily basis on issues effecting pay i.e. Queries from the Inland Revenue, Mortgage queries from financial institutions and staff transfer forms from other NHS Trusts.
To maintain all staff records and personal files for Trust employees.
To assist in providing cover in the absence of colleagues or in covering vacant positions.
To be conversant with all aspects of the Trusts payroll system
To be in continual contact with all managers and Human Resource officers on the strict cut off dates for payroll. To ensure the continuation of pay.
To be Responsible for assisting the senior payroll clerk in the training of any new to the NHS grade four pay clerks.
To advise the Human Resources department of any staff going onto half pay or no pay due to sickness.
To be able to use software packages such as Word and Excel.
To have the ability to produce sick pay reports for management.
To be able to highlight to the deputy payroll manager system or procedural problems.
To undertake other such reasonable duties as required by the Payroll Manger or his/her nominated deputy.

Job description

Job responsibilities

Please review the attached JD for full information on the role.

To interpret and implement under guidance Whitley Council, Agenda for change and Local terms and conditions of service.
To advise and assist managers on any financial matters involving payroll such as overpayments, changes in hours etc
The post holder must ensure that all staff have a P.45 when they leave and that every financial year all staff receive a P.60 and to be able to explain the importance of these forms.
To provide assistance and advice to staff on a daily basis on delicate issues effecting pay including late payments etc
To be able to reassure any member of staff that there payroll query has been answered fully and correctly and in a clear precise manner.
To be able to identify and investigate any errors or problems on the payroll such as complex pay queries encompassing Tax and overpayments and to have the ability to be able to resolve these issues.
To have the technical skills of speed and accuracy to be able to work to very strict deadlines.
To be responsible for the input of all absence data enabling the creation of a database that is used by the Human Resources department.
To ensure that all the positive returns and bank nurse time sheets on their section are correctly completed and authorised.
To monitor bank nurse time sheets ensuring that nurses are not working over and above the recommended hours of duty under the working time directive and that there are no fraudulent claims, to liaise with the bank nurse manager on a daily basis on these issues.
To organise their own workloads within deadlines and have the ability to prioritise all work.
To maintain and keep up to date medical certificates for all staff.
To reply to letters on a daily basis on issues effecting pay i.e. Queries from the Inland Revenue, Mortgage queries from financial institutions and staff transfer forms from other NHS Trusts.
To maintain all staff records and personal files for Trust employees.
To assist in providing cover in the absence of colleagues or in covering vacant positions.
To be conversant with all aspects of the Trusts payroll system
To be in continual contact with all managers and Human Resource officers on the strict cut off dates for payroll. To ensure the continuation of pay.
To be Responsible for assisting the senior payroll clerk in the training of any new to the NHS grade four pay clerks.
To advise the Human Resources department of any staff going onto half pay or no pay due to sickness.
To be able to use software packages such as Word and Excel.
To have the ability to produce sick pay reports for management.
To be able to highlight to the deputy payroll manager system or procedural problems.
To undertake other such reasonable duties as required by the Payroll Manger or his/her nominated deputy.

Person Specification

Education & Qualifications

Essential

NVQ Level 4 or Higher National Certificate.

Experience

Essential

Significant experience within a payroll department.
A sound knowledge of NHS computerised payroll systems.
Advanced keyboard skills to hold ECDL, to have a sound knowledge of word and excel and to be to produce financial spreadsheets.

PERSONAL MANAGERIAL AND TECHNICAL COMPETENCIES

Essential

Communicates effectively using verbal and written skills to ensure payroll issues are understandable and the messages clear to internal and external NHS non-financial managers and external organisations.
Provides internal and external agencies with accurate payroll information such as reports internally to the nurse bank manager of any staff working excessive hours or appearing to make fraudulent timesheet claims and externally reports to local government agencies, Inland Revenue DSS etc on earnings
Plans own workload based upon the strict monthly and weekly payroll deadlines to ensure the correct and accurate payment of all the Trusts employees.
Analyses all payroll information and investigates any under or overpayments of salary and corrects any errors also recommends course of action to be taken.
Works within clearly defined departmental policies and procedures with minimal supervision
Accurate processing of data and information requiring interpretation and the need to explain this information in a clear precise manner
Responsible for the accurate payments of salaries for a large number of staff and for the accurate inputting of financial information into the payroll system.
Responsible for helping the senior payroll clerk in the training of any new to the NHS grade four pay clerks.
Responsible for helping the senior payroll clerk in the training of any new to the NHS grade four pay clerks.
To have the ability to produce sick pay reports for any managers.
Interrogating complex pay issues relating to Tax etc i.e. not using a computerised system but having to clearly demonstrate on paper to staff how pay has been calculated etc.

Person Specification

Education & Qualifications

Essential

NVQ Level 4 or Higher National Certificate.

Experience

Essential

Significant experience within a payroll department.
A sound knowledge of NHS computerised payroll systems.
Advanced keyboard skills to hold ECDL, to have a sound knowledge of word and excel and to be to produce financial spreadsheets.

PERSONAL MANAGERIAL AND TECHNICAL COMPETENCIES

Essential

Communicates effectively using verbal and written skills to ensure payroll issues are understandable and the messages clear to internal and external NHS non-financial managers and external organisations.
Provides internal and external agencies with accurate payroll information such as reports internally to the nurse bank manager of any staff working excessive hours or appearing to make fraudulent timesheet claims and externally reports to local government agencies, Inland Revenue DSS etc on earnings
Plans own workload based upon the strict monthly and weekly payroll deadlines to ensure the correct and accurate payment of all the Trusts employees.
Analyses all payroll information and investigates any under or overpayments of salary and corrects any errors also recommends course of action to be taken.
Works within clearly defined departmental policies and procedures with minimal supervision
Accurate processing of data and information requiring interpretation and the need to explain this information in a clear precise manner
Responsible for the accurate payments of salaries for a large number of staff and for the accurate inputting of financial information into the payroll system.
Responsible for helping the senior payroll clerk in the training of any new to the NHS grade four pay clerks.
Responsible for helping the senior payroll clerk in the training of any new to the NHS grade four pay clerks.
To have the ability to produce sick pay reports for any managers.
Interrogating complex pay issues relating to Tax etc i.e. not using a computerised system but having to clearly demonstrate on paper to staff how pay has been calculated etc.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

Certificate of Sponsorship

Employer details

Employer name

Central and North West London NHS Foundation Trust

Address

Argo House

180 Kilburn Park Road

Kilburn

NW6 5FA

Employer's website

https://www.cnwl.nhs.uk/work (Opens in a new tab)

Employer details

Employer name

Central and North West London NHS Foundation Trust

Address

Argo House

180 Kilburn Park Road

Kilburn

NW6 5FA

Employer's website

https://www.cnwl.nhs.uk/work (Opens in a new tab)