Job summary
The Director of Finance, Procurement & Contracting is responsible for oversight of these functions at QTS, ensuring a high-quality service is provided to both QTS, the estates and facilities 'Group' that QTS forms with Central & North West London NHS Foundation Trust, and our client base.
Main duties of the job
In particular the Director of Finance has responsibility for:
- Developing a financial strategy for QTS within the context of the organisation's strategic direction, including considering local resources and relevant policies.
- Ensuring all key financial, procurement and contracting systems are operating effectively and that appropriate control and monitoring arrangements are in place to ensure reporting timescales can be achieved.
- Working closely with the teams and services across QTS, the CNWL corporate functions, in particular finance, and key stakeholders in our client organisations.
About us
QTS operates as a wholly owned subsidiary of Central and North West London NHS Foundation Trust (CNWL). Established in 2017, QTS provides a broad range of Estates and Facilities services, spanning strategic operational delivery through to estates maintenance and repairs, primarily within mental health and community healthcare settings.
Job description
Job responsibilities
Finance
- Leading on the development of QTSs annual financial plan and developing a financial strategy for QTS within the context of the organisations strategic direction, taking into consideration resources and relevant policies.
- Managing the financial position in relation to external income generation against targets, reporting progress and risks on a monthly basis.
- Responsible for managing the overall financial performance, reporting any variances on a monthly basis to the Directors and highlighting any risks to the outturn position as and when they arise, and providing insight into key financial metrics such as efficiency targets.
- Ensuring all key financial systems are operating effectively and that appropriate control and monitoring arrangements are in place to ensure reporting timescales can be achieved.
- Nurturing positive working relationships with key stakeholders, in particular those relating to finance for example our clients financial representatives.
- Working closely with the teams and services across QTS, the CNWL corporate functions, in particular Finance.
- Ensuring that QTSs finance team has the appropriate systems and processes that ensure annual accounts represent a true and fair view and that they are delivered within agreed regulatory timeframes.
- Working in conjunction with the QTS Directors in the development and implementation of annual plans, focusing on reducing costs and increasing external revenue streams.
- Generating innovative solutions to complex multi-dimensional financial challenges, which face QTS and the CNWL E&F Group across the short, medium and long term.
- Acting as the lead for the monitoring and consideration of these cost pressures.
- Attending key meetings, such as the QTS Executive Board, Finance & Performance (F&P), and FSG and, where appropriate, delivering financial reports, either verbal or written.
- Putting in place robust financial, contractual and commercial agreements between QTS and our partner organisations, for example agreements with our software providers.
- Ensuring the QTS Standing Financial Instructions (SFIs) are reviewed on an annual basis and any changes are implemented and communicated to all relevant parties, such as CNWL.
- Line managing the QTS Finance Team.
- Reviewing and updating all finance related policies and procedures.
- Managing the process of producing contract prices for QTSs fee proposals and commercial agreements with external clients.
- Liaising with the auditors in relation to the QTS annual accounts.
- Managing the processes of modelling alternative options for pricing implementation where appropriate.
- Ensuring key returns happen for example, pensions and Companies House.
- Spearheads the training of QTS staff members in financial matters to ensure that individuals are equipped with the appropriate financial skills, knowledge and understanding required for their roles.
Contracting
- Overseeing the contracting processes within QTS, ensuring robust management of QTS Contracts.
- Attending meetings and forums pertinent to the reporting of our contract performance such as external contract meetings with our clients.
- Evaluate the income that QTS receives and manage the process of converting that income into budget funding to be allocated to Departments.
- To work with the Managing Director of QTS and the CNWL CFO to review and agree any contract revisions post the first seven-year contract and, thereafter, in line with review/renewal dates.
Procurement
- Producing QTSs Procurement Strategy working with others as appropriate, such as NWLs Procurement Hub, and including sourcing, supply chain, purchasing systems, value-based improvement and leading Procurement to provide an excellent service to stakeholders.
- Overseeing the procurement of all major strategic projects.
- Leading on the re-tendering of all QTS frameworks and re-seller arrangements.
- Leading on the provision of appropriate compliance with, and training of, procurement policies and procedures.
- Establishing clear, measurable and deliverable key performance indicators (KPIs) in order to monitor and assess the progress and success of all elements of the procurement programme of work with an early warning system to identify and mitigate key risks.
Governance, Risk & Compliance
- Promoting and embedding effective financial and corporate governance throughout QTS including the development of relevant procedures, processes and underpinning systems, controls and information/reports. Including the implementation of policies protocols and procedures for all activities, to ensure they comply QTSs and the Trusts Standing Financial Instructions (SFIs) as appropriate.
- Ensuring that QTSs systems and processes allow the annual accounts to represent a true and fair view and that they are delivered within agreed regulatory timeframes.
- Ensuring all audit report recommendations (internal and external) are signed off and that any recommendations are acted upon within the agreed timeframes.
- Producing regular reports to the Managing Director on workflow.
- Supporting audits, data and other compliance checks as requested.
Job description
Job responsibilities
Finance
- Leading on the development of QTSs annual financial plan and developing a financial strategy for QTS within the context of the organisations strategic direction, taking into consideration resources and relevant policies.
- Managing the financial position in relation to external income generation against targets, reporting progress and risks on a monthly basis.
- Responsible for managing the overall financial performance, reporting any variances on a monthly basis to the Directors and highlighting any risks to the outturn position as and when they arise, and providing insight into key financial metrics such as efficiency targets.
- Ensuring all key financial systems are operating effectively and that appropriate control and monitoring arrangements are in place to ensure reporting timescales can be achieved.
- Nurturing positive working relationships with key stakeholders, in particular those relating to finance for example our clients financial representatives.
- Working closely with the teams and services across QTS, the CNWL corporate functions, in particular Finance.
- Ensuring that QTSs finance team has the appropriate systems and processes that ensure annual accounts represent a true and fair view and that they are delivered within agreed regulatory timeframes.
- Working in conjunction with the QTS Directors in the development and implementation of annual plans, focusing on reducing costs and increasing external revenue streams.
- Generating innovative solutions to complex multi-dimensional financial challenges, which face QTS and the CNWL E&F Group across the short, medium and long term.
- Acting as the lead for the monitoring and consideration of these cost pressures.
- Attending key meetings, such as the QTS Executive Board, Finance & Performance (F&P), and FSG and, where appropriate, delivering financial reports, either verbal or written.
- Putting in place robust financial, contractual and commercial agreements between QTS and our partner organisations, for example agreements with our software providers.
- Ensuring the QTS Standing Financial Instructions (SFIs) are reviewed on an annual basis and any changes are implemented and communicated to all relevant parties, such as CNWL.
- Line managing the QTS Finance Team.
- Reviewing and updating all finance related policies and procedures.
- Managing the process of producing contract prices for QTSs fee proposals and commercial agreements with external clients.
- Liaising with the auditors in relation to the QTS annual accounts.
- Managing the processes of modelling alternative options for pricing implementation where appropriate.
- Ensuring key returns happen for example, pensions and Companies House.
- Spearheads the training of QTS staff members in financial matters to ensure that individuals are equipped with the appropriate financial skills, knowledge and understanding required for their roles.
Contracting
- Overseeing the contracting processes within QTS, ensuring robust management of QTS Contracts.
- Attending meetings and forums pertinent to the reporting of our contract performance such as external contract meetings with our clients.
- Evaluate the income that QTS receives and manage the process of converting that income into budget funding to be allocated to Departments.
- To work with the Managing Director of QTS and the CNWL CFO to review and agree any contract revisions post the first seven-year contract and, thereafter, in line with review/renewal dates.
Procurement
- Producing QTSs Procurement Strategy working with others as appropriate, such as NWLs Procurement Hub, and including sourcing, supply chain, purchasing systems, value-based improvement and leading Procurement to provide an excellent service to stakeholders.
- Overseeing the procurement of all major strategic projects.
- Leading on the re-tendering of all QTS frameworks and re-seller arrangements.
- Leading on the provision of appropriate compliance with, and training of, procurement policies and procedures.
- Establishing clear, measurable and deliverable key performance indicators (KPIs) in order to monitor and assess the progress and success of all elements of the procurement programme of work with an early warning system to identify and mitigate key risks.
Governance, Risk & Compliance
- Promoting and embedding effective financial and corporate governance throughout QTS including the development of relevant procedures, processes and underpinning systems, controls and information/reports. Including the implementation of policies protocols and procedures for all activities, to ensure they comply QTSs and the Trusts Standing Financial Instructions (SFIs) as appropriate.
- Ensuring that QTSs systems and processes allow the annual accounts to represent a true and fair view and that they are delivered within agreed regulatory timeframes.
- Ensuring all audit report recommendations (internal and external) are signed off and that any recommendations are acted upon within the agreed timeframes.
- Producing regular reports to the Managing Director on workflow.
- Supporting audits, data and other compliance checks as requested.
Person Specification
Education & Qualifications
Essential
- Member of the Consultative Committee of Accountancy Bodies (CCAB)
- Educated to degree level with a Masters or equivalent qualification or experience
- A wide range, and breadth, of experience of operating at competent director in either the NHS or commercial sector, delivering organisation-wide strategy and initiatives.
Skills & Knowledge
Desirable
- Working knowledge of both public and commercial sectors.
- Working within the estates and/or facilities management industry.
- Working within an NHS Mental Health environment.
Person Specification
Education & Qualifications
Essential
- Member of the Consultative Committee of Accountancy Bodies (CCAB)
- Educated to degree level with a Masters or equivalent qualification or experience
- A wide range, and breadth, of experience of operating at competent director in either the NHS or commercial sector, delivering organisation-wide strategy and initiatives.
Skills & Knowledge
Desirable
- Working knowledge of both public and commercial sectors.
- Working within the estates and/or facilities management industry.
- Working within an NHS Mental Health environment.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
