Job summary
An opportunity has arisen to join the Occupational Health and Wellbeing Team at the University Hospitals of Morecambe Bay NHS Trust (UHMBT) as an Occupational Health Senior Administrator; the post is permanent 22.5 Hours, primarily based at Furness General Hospital.
The post holders will be working and supporting an experienced administrative team and will have shared responsibility for ensuring professional admin support is given to allow the continuation of services provided by the Occupational Health and Wellbeing Service. Working with the services Business Manager the post holder will provide regular accurate updates of data to demonstrate departmental activity/trends in line with service demands to ensure agreed KPI's are met
Main duties of the job
The post holder will help support the day-to-day management of the office and the development, implementation and maintenance of office practices and procedures.
Key Responsibility will be to help support the Business and systems manager in maintaining the administration service to University Hospitals of Morecambe Bay NHS Foundation Trust
Will support and deputise in supervision of other OH administration staff on a day to day basis across all three sites.
Working with the services Business Manager successful applicants will provide regular accurate updates of data to demonstrate departmental activity/trends in line with service demands to ensure agreed KPI's are met
The post holder will carry out their work in such a way as to make a direct and positive contribution to the organisation.
About us
We operatefrom three main hospitals-Furness General Hospital (FGH) in Barrow, the Royal Lancaster Infirmary (RLI), and Westmorland General Hospital (WGH) in Kendal, as well as a number of community healthcare premises including Millom Hospital and GP Practice, Queen Victoria Hospital in Morecambe, andUlverstonCommunity Health Centre.
FGH and the RLI have a range of General Hospital services, with full Emergency Departments, Critical/Coronary Care units and various Consultant-led services.
WGH provides a range of General Hospital services, together with an Urgent Treatment Centre, that can help with a range of non-life threatening conditions such as broken bones and minor illnesses.
All three main hospitals provide a range of planned care including outpatients, diagnostics, therapies,daycase and inpatient surgery. In addition, a range of local outreach services and diagnostics are provided from community facilities across Morecambe Bay.
Our community services for adults are provided in people's homes, community centres, clinics, GP Practices, community hospitals and our main hospitals. Our aim is to work with people to help them remain independent, improve their health and manage their conditions through high quality care, advice and support.
Job description
Job responsibilities
To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading.
Job description
Job responsibilities
To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading.
Person Specification
Education and Qualifications
Essential
- A-level or equivalent acquired through experience
- GCSE's Grade A-C including English
- Evidence of continuing personal / professional development
Desirable
- NVQ in business administration or recognise qualification in Computer science or relevant experience
Experience
Essential
- Experience of undertaking a range of standard Administrative duties; i.e. Diary management, Dealing with correspondence, Appointment booking
- Prioritisation skills and the ability to manage and work within tight resources and timescales
- Analytical skills including managing activity, projects and business information
- Evidence of successful working within multi-disciplinary teams
- Evidence of managing workload and ability to prioritise
Desirable
- Experience of working in a health care environment.
- Experience of using a Patient Database
- Experience of working with medical data
Skills, Ability and Knowledge
Essential
- Ability to communicate clearly and effectively, using both written and verbal means.
- Working knowledge and experience of MS Office products, including, word, excel, outlook and sharepoint
- Ability to work autonomously or with minimal supervision.
- Ability to cope with difficult situations and pressure.
- Ability to prioritise own workload and organising the distribution of work within the team
Desirable
- Ability to progress your own knowledge to improve quality of work
- Knowledge of SEQOH and the importance of this to Occupational Health Services
- Interest in Occupational Health
Personal Qualities
Essential
- Be adaptable to the changing needs of a service.
- Able to maintain a high level of performance when faced with competing priorities with the ability to assess the importance and urgency of situations and initiate action, where appropriate
- Able to maintain a high level of performance when faced with competing priorities with the ability to assess the importance and urgency of situations and initiate action, where appropriate
Person Specification
Education and Qualifications
Essential
- A-level or equivalent acquired through experience
- GCSE's Grade A-C including English
- Evidence of continuing personal / professional development
Desirable
- NVQ in business administration or recognise qualification in Computer science or relevant experience
Experience
Essential
- Experience of undertaking a range of standard Administrative duties; i.e. Diary management, Dealing with correspondence, Appointment booking
- Prioritisation skills and the ability to manage and work within tight resources and timescales
- Analytical skills including managing activity, projects and business information
- Evidence of successful working within multi-disciplinary teams
- Evidence of managing workload and ability to prioritise
Desirable
- Experience of working in a health care environment.
- Experience of using a Patient Database
- Experience of working with medical data
Skills, Ability and Knowledge
Essential
- Ability to communicate clearly and effectively, using both written and verbal means.
- Working knowledge and experience of MS Office products, including, word, excel, outlook and sharepoint
- Ability to work autonomously or with minimal supervision.
- Ability to cope with difficult situations and pressure.
- Ability to prioritise own workload and organising the distribution of work within the team
Desirable
- Ability to progress your own knowledge to improve quality of work
- Knowledge of SEQOH and the importance of this to Occupational Health Services
- Interest in Occupational Health
Personal Qualities
Essential
- Be adaptable to the changing needs of a service.
- Able to maintain a high level of performance when faced with competing priorities with the ability to assess the importance and urgency of situations and initiate action, where appropriate
- Able to maintain a high level of performance when faced with competing priorities with the ability to assess the importance and urgency of situations and initiate action, where appropriate
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
