Administration Assistant

South Tees Hospitals NHS Foundation Trust

The closing date is 17 February 2025

Job summary

Department: Medicine

This post is to provide typing (proof reading and formatting letters) and clinic administration support to Medicine services based at The James Cook University Hospital in Middlesbrough.

Main duties of the job

We are looking for someone who is:

An enthusiastic team player
Able to work flexibly
An excellent communicator with a high level of interpersonal skill
An accurate typist with OCR/RSA qualification or equivalent level typing qualification or experience
Able to type at an entry level of 50 words per minute, working towards 70 words per minute
Knowledgeable of Office, Outlook, including Word, Excel, Powerpoint, E-mail and Internet
Able to demonstrate efficient and accurate word processing skills
Aware of the importance of confidentiality

If you believe you are the person we are looking for we would be glad to hear from you.

This vacancy will close when we receive sufficient completed applications.

About us

South Tees Hospitals is the largest hospital trust in the Tees Valley with two acute hospitals and services in a number of community hospitals.

The James Cook University Hospital in Middlesbrough is a designated major trauma centre and provides all its specialties from one site which is unique for a hospital of its size. It provides a wide range of district general hospital services and specialist services such as neurosciences, renal medicine, spinal injuries, major trauma, cardiothoracics, vascular surgery and cancer services. It has 1,024 beds, a 24-hour acute admissions unit and an emergency department which houses the major trauma centre for Durham, East Cleveland, Tees Valley and North Yorkshire and has its own helipad. In 2012 the Middlesbrough hospital completed a £35 million redevelopment of its cancer services and is now proud to provide some of the best facilities in Europe.

The Friarage Hospital in Northallerton is an essential part of our organisation and an important point of delivery for the community. It is one of the smallest district general hospitals in the country and has 189 inpatient beds.

South Tees Hospitals NHS Foundation Trust offers Novice leadership and improvement training to all new staff to the Trust

Date posted

03 February 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£23,615 a year Per annum

Contract

Fixed term

Duration

12 months

Working pattern

Part-time

Reference number

328-UE-6875672

Job locations

The James Cook University Hospital

Marton Road

Middlesbrough

TS4 3BW

Job description

Job responsibilities

Please see the full job description and person specification document(s) for main responsibilities of the role.

Job description

Job responsibilities

Please see the full job description and person specification document(s) for main responsibilities of the role.

Person Specification

Experience

Essential

Knowledge of Office and Outlook, including word, excel and powerpoint, e-mail and internet

Desirable

Healthcare / NHS Trust experience

Knowledge

Essential

Excellent communication and interpersonal skills
Understanding of clerical processes
Efficient and accurate word processing skills

Desirable

Experience in a clinical setting Knowledge of hospital patient administration system
Knowledge of medical terminology
Understanding of a range of work procedures associated with outpatient clinic arrangements, secretarial office procedures and case note procedures
Knowledge of General Data Protection Regulations and patient confidentiality

Qualifications

Essential

GCSE's A-C or equivalent qualification or experience
NVQ 2 in Business Administration or equivalent experience or equivalent work experience.

Person Specification

Experience

Essential

Knowledge of Office and Outlook, including word, excel and powerpoint, e-mail and internet

Desirable

Healthcare / NHS Trust experience

Knowledge

Essential

Excellent communication and interpersonal skills
Understanding of clerical processes
Efficient and accurate word processing skills

Desirable

Experience in a clinical setting Knowledge of hospital patient administration system
Knowledge of medical terminology
Understanding of a range of work procedures associated with outpatient clinic arrangements, secretarial office procedures and case note procedures
Knowledge of General Data Protection Regulations and patient confidentiality

Qualifications

Essential

GCSE's A-C or equivalent qualification or experience
NVQ 2 in Business Administration or equivalent experience or equivalent work experience.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.