South Tees Hospitals NHS Foundation Trust

Assets and Contracts Administrator

This job is now closed

Job summary

This post is for internal candidates to South Tees Trust. If you are not currently working within the trust your application will not be reviewed and automatically rejected at shortlisting stage. Please be aware of this when submitting your application.

The Medical Engineering department supports clinicians and staff with the maintenance of a wide range of medical devices used for patient treatment and diagnostics, ensuring the safety of the devices through a routine maintenance schedule.The department comprises of maintenance technicians, support staff and apprentice staff dealing with a wide range of medical equipment used across clinical specialties.

The Medical Engineering asset and contracts administrator will actively take part in negotiation and administration of a portfolio of maintenance contracts with service providers in line with South Tees Hospitals NHS Foundation Trust maintenance requirements. Ensuring that key contract management processes are undertaken to a high standard. The post holder will ensure that appropriate contract documentation is in place, regular performance management and reporting is undertaken to the required timescales and that effective and productive relationships are developed with the service providers and clinical users where necessary.

Main duties of the job

Monitor medical equipment service contract renewals. Timely and accurate preparation of contract details for evaluation by the Head of Medical Engineering. Place orders as directed in accordance with Trust financial standing orders. Place service contractor call outs when required. Monitor service reports against the contract. Liaison with departments and contractors with regards to servicing, location, missing equipment, changes to details, price increases & other general queries.

The post holder will recognise any potential savings during renewal of external maintenance contract negotiations, document those savings and CIP for reporting to Estates and Facilities management team.

Play an active role contributing to the effective high quality management and maintenance of medical devices in line with the Trust policy within a patient centred environment. Responsible for administration of the Medical Engineering, Trust asset's maintenance database. Liaison with capital finance accountants for monthly reporting with regards to commissioning, transfer & disposals of Trust assets. Liaison with clinical departments on systems & correct procedures for equipment access.

The post holder will supervise the administrative staff and the operation of the Medical Engineering office and helpdesk ensuring all support calls are logged onto the computer database, checked, and verified for accuracy and forwarded to the technical team to be actioned.

About us

Leadership and Improvement Training

South Tees Hospitals NHS Foundation Trust offers leadership and improvement training to all new staff. This training programme has been designed to support our staff in developing their understanding of leadership and management skills. You will be expected to attend the following training sessions:

Your Leadership Impact

Leading Your Team to Success

Service Improvement for Beginners

Developing your Service Improvement Skills

The leadership and improvement programme aims to:

Explore leadership within the NHS

Promote Trust values and behaviours

Develop your leadership effectiveness and skills

Equip you with the necessary knowledge and skills to lead and complete service improvements within the scope of your role.

After you complete these three and a half days of training you will be able to explore further leadership and improvement training opportunities. We also offer further in-house courses and bitesize programmes through our Leadership and Improvement Team.

Date posted

11 October 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

328-CP-6663141

Job locations

The James Cook University Hospital

Marton Road

Middlesbrough

TS4 3BW

Job description

Job responsibilities

Details of the full job description and person specification are available to view when you click to apply for the vacancy and click on the about this job link and the documents will be attached at the bottom of the screen.

Job description

Job responsibilities

Person Specification

Qualifications

Essential

NVQ level 3 in business administration or an equivalent related subject, or relevant experience in a similar role.
GCSE or equivalent qualification in ICT, Maths and English

Knowledge

Essential

Comprehensive knowledge of Microsoft Office applications, Internet and Email. Good keyboard skills.
Ability to draft correspondence and standard operating procedures

Desirable

Knowledge of medical devices and the required maintenance.
Knowledge of managing maintenance contracts

Experience

Essential

Experience of working in a busy secretarial administration environment and dealing with telephone calls and email enquiries from people at all levels.
Experience of ordering goods and consumables within financial responsibilities.

Desirable

Flexible approach to working hours to meet the needs of the service.

Experience

Essential

Experience of working in a busy secretarial administration environment and dealing with telephone calls and email enquiries from people at all levels.
Experience of ordering goods and consumables within financial responsibilities.
Diary management and formal minute and note taking experience.

Person Specification

Qualifications

Essential

NVQ level 3 in business administration or an equivalent related subject, or relevant experience in a similar role.
GCSE or equivalent qualification in ICT, Maths and English

Knowledge

Essential

Comprehensive knowledge of Microsoft Office applications, Internet and Email. Good keyboard skills.
Ability to draft correspondence and standard operating procedures

Desirable

Knowledge of medical devices and the required maintenance.
Knowledge of managing maintenance contracts

Experience

Essential

Experience of working in a busy secretarial administration environment and dealing with telephone calls and email enquiries from people at all levels.
Experience of ordering goods and consumables within financial responsibilities.

Desirable

Flexible approach to working hours to meet the needs of the service.

Experience

Essential

Experience of working in a busy secretarial administration environment and dealing with telephone calls and email enquiries from people at all levels.
Experience of ordering goods and consumables within financial responsibilities.
Diary management and formal minute and note taking experience.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

South Tees Hospitals NHS Foundation Trust

Address

The James Cook University Hospital

Marton Road

Middlesbrough

TS4 3BW

Employer's website

https://www.southtees.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

South Tees Hospitals NHS Foundation Trust

Address

The James Cook University Hospital

Marton Road

Middlesbrough

TS4 3BW

Employer's website

https://www.southtees.nhs.uk/ (Opens in a new tab)